Luau Dinner and Venue
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Marine Corps Base Hawaii (MCBH) intends to award a sole-source contract to Hale Koa Hotel for a Luau Dinner and Venue during a conference. This Special Notice is not a request for competitive quotes, but small businesses believing they can meet the requirement may submit capability statements. Capability statements are due by April 23, 2026, at 12:00 PM HST.
Scope of Work
MCBH requires a Luau dinner and venue for approximately 400 individuals (200 conference attendees and their spouses) on a Wednesday evening. The Hale Koa Hotel is identified as the only source capable of providing the required dinner and venue due to critical logistical and safety considerations. Transporting such a large group to an alternate venue during Waikiki's peak rush hour would involve significant coordination, potential delays, and security risks, requiring approximately 33 12-passenger vans. The Hale Koa Hotel also meets venue-specific requirements and site restrictions for this capacity.
Contract & Timeline
- Opportunity Type: Special Notice
- Product/Service Code: S203 (Food Services)
- Department/Agency: Dept Of Defense / DEPT OF THE NAVY
- Place of Performance: Honolulu, HI 96815, United States
- Set-Aside: None specified (sole-source intent)
- Capability Statement Due: April 23, 2026, 12:00 PM HST
- Published: April 21, 2026
Additional Notes
This notice is for informational purposes regarding the intent to award a contract under FAR 12.102(a) for purchases not exceeding the simplified acquisition threshold. No solicitation will be issued. Small businesses must provide supporting evidence demonstrating their ability to comply with the requirement.
Contact Information
- Primary: GySgt Gabriela Gonzalez (gabriella.gonzalezc@usmc.mil)
- Secondary: Jessica Pugh (jessica.pugh@usmc.mil)