Lunar Freezer System

Form / Attachment / Pricing Sheet

This document is an "Interested Parties List" for the Lunar Freezer System (LFS) opportunity, dated March 14, 2025. It serves to identify companies that have expressed interest in the opportunity.

• Company Name
• Address
• Contact Name, Phone, and Email
• Business Type (e.g., WOSB, LB, SB, SDVOSB, HUBZone)
• A key defining acronyms for business types is provided at the end of the document.

This list helps potential bidders identify other interested parties and potential partners or competitors. It also provides contact information for companies that may have relevant experience or capabilities.

Solicitation / RFP / RFQ

This document is a Solicitation, Offer, and Award form (Standard Form 33) for a procurement by NASA Johnson Space Center. It outlines the terms for receiving offers and making an award.

The Table of Contents indicates the following sections are included:

• Solicitation/Contract Form

• Supplies or Services and Prices/Costs

• Description/Specifications/Work Statement (54 pages)

• Packaging and Marking

• Inspection and Acceptance

• Deliveries or Performance

• Contract Administration Data

• Special Contract Requirements

• Contract Clauses

• List of Attachments (1 page)

• Representations, Certifications and Other Statements of Offerors

• Instructions, Conditions, and Notices to Offerors

• Evaluation Factors for Award

• The solicitation number is 80JSC025DA006.

• The date issued is February 4, 2025.

• The offer submission deadline is not explicitly stated in the provided fields but is referenced in Note 12 regarding the minimum bid acceptance period.

• Offers must be submitted to the address specified in Section L for Instruction of the Solicitation.

• Evaluation factors for award are detailed in Section M.

• A minimum bid acceptance period of 60 calendar days (unless otherwise specified) applies from the date for receipt of offers.

• The solicitation type is indicated as 'Request for Proposal'.

• Authority for using other than full open competition is cited under 10 U.S.C. 3204(a) and 41 U.S.C. 3304(a).

• The contracting officer is Jonathan Anzures.

• Payment will be made by NSSC-Accounts Payable@nasa.gov.

• The document is a Standard Form 33 (Rev. 12/2022).

Form / Attachment / Pricing Sheet

This spreadsheet outlines the division of Statement of Work (SOW) responsibilities between the Prime Contractor and its subcontractors. It serves as a tool for defining and tracking which party is accountable for specific SOW focus areas.

• The document lists various SOW Focus Areas, categorized by SOW version (e.g., SOW 3.0, SOW 4.0) and specific sections (e.g., 3.1, 4.1).
• It includes columns for 'Prime Contractor' and multiple 'Subcontractor' entries, where the names are to be filled in.
• A row for 'Overall Team Assessment' is also present.

Potential bidders should use this document to understand the proposed subcontracting structure and the distribution of work across different SOW sections. It helps in identifying potential teaming partners and clarifying roles and responsibilities within the overall contract performance.

Questions & Answers / Clarifications

This document provides responses to questions raised during the pre-proposal conference and clarifies aspects of the Request for Proposal (RFP) for the LFS (Launch and Flight Systems) opportunity.

• Pricing Model: Pricing should be done by CLIN (Contract Line Item Number), and overlap between CLINs is permissible as one CLIN ends and another is awarded.
• Model Contract: The Model Contract will be provided as an Adobe PDF file on SAM.gov, not a Microsoft Word document.
• SF 33 Form: The SF 33 Offer form will be provided in the Attachments/Links section of the RFP on SAM.gov.
• Quality Surveillance (GMIPS): Government Mandatory Inspection Points (GMIPS) will require on-site viewing by a Government Quality Assurance Specialist or delegate (e.g., DCMA) for certification of GFE flight hardware.
• Definition of "Major" Nonconformance: A major nonconformance is defined as one that significantly impacts technical aspects, cost, or schedule. Examples include changes to manufacturing processes, redlines to baselined documents, budget increases, or impacts to the critical path.
• Integrated Master Schedule (IMS): Submissions must be in Microsoft Word format per Table L-2. Microsoft Project files will not be reviewed. Schedule diagrams (e.g., Gantt charts) can be used to assist in conveying the IMS within the Technical Acceptability Factor - Volume I, subject to page limits.
• Font Requirements: Times New Roman font (12-point, single-spaced) must be used for all items, including tables, within page-limited sections of the proposal. Non-page-limited sections have less strict font requirements but should ensure readability.
• Organizational Chart: The organizational chart requested is for the proposed LFS effort, not for past performance references.
• Launch Date: The current Artemis V launch date is set for March 2030 (ATP+55 Months), with Post Mission Support planned for 61 months after launch (ATP+61 Months). The contract ordering period allows for flexibility.

These clarifications address bidder questions regarding proposal format, submission requirements, pricing, and contract specifics. Bidders should ensure their proposals adhere to the clarified requirements, particularly concerning the IMS format, font usage, and the definition of major nonconformances.

Other / Unclassified

This document is a presentation from a pre-proposal conference for the Lunar Freezer System (LFS) opportunity (80JSC025DA006) hosted by the Johnson Space Center. It outlines the agenda, introduces key personnel, provides an overview of the procurement process, and details aspects of the Statement of Work (SOW), cost/pricing, and proposal submission requirements.

This presentation is highly relevant for potential bidders as it provides critical information about the LFS opportunity. Key takeaways include:

• Procurement Overview: Details on the competition type (Full & Open), NAICS code (541715), and size standard (1000 Employees).
• Subcontracting Goals: Specific target percentages for various small business types (SB, SDB, WOSB, HBCU/MI, HUBZone, VOSB, SDVOSB).
• Contract Details: A Single Award, Cost-Plus-Fixed-Fee (CPFF) contract with Indefinite-Delivery, Indefinite-Quantity (IDIQ) delivery orders. Minimum and maximum ordering limits for different CLINs are specified.
• Statement of Work (SOW) Structure: The SOW is divided into 8 main sections, covering Introduction, General Requirements, Preliminary Design, DDT&E, Flight Integration and Operations, Post Mission Support, Additional Tasks, and Maintenance/Sustaining.
• Cost and Pricing: Extensive guidance on preparing the Cost/Price Volume, including direct labor, indirect rates, other direct costs, subcontracting costs, profit/fixed fee, and the use of provided templates. It highlights common errors and requirements for cost realism.
• Proposal Submission: Information on proposal formatting, page limitations, and the structure of the anticipated proposal outline (Technical Acceptability, Past Performance, Cost Proposal, Responsibility Considerations, Model Contract).
• Key Dates: Proposals are due March 6, 2025. The deadline for submitting additional questions is February 18, 2025.
• Points of Contact: Contact information for the Contracting Officer and Contract Specialist is provided.
• Responsibility Requirements: Details on accounting system capabilities, FAR compliance, and the determination of offeror responsibility.
• SAM Registration: Emphasizes the requirement for active SAM registration prior to proposal submission.

Questions & Answers / Clarifications

This document contains questions and answers related to the Lunar Freezer System Final Request for Proposal (RFP).

This document is a template and does not contain specific questions or answers at this time. It includes columns for Question #, Page #, Subject/Section, RFP Language, Question/Comment, and NASA Response, with one example entry provided.

As this is a template with no specific Q&A provided, there is no immediate impact on the solicitation requirements, due dates, or submission rules. Bidders should refer to this document for the format of submitting questions if applicable to future updates.

Solicitation / RFP / RFQ

This solicitation (Solicitation No. 80JSC025DA006) is for the acquisition of a Lunar Freezer System (LFS). The LFS is intended to meet NASA's need for safe, reliable, and cost-effective hardware and software systems to return temperature-critical science payloads from the Moon's surface and the Gateway Space Station to Earth. These payloads include lunar geological samples, human research samples, and biological experimentation samples. The acquisition covers the design, development, manufacture, test, delivery, deployment, and engineering support of the LFS.

• Design, development, manufacture, test, delivery, deployment (post-launch), and engineering support of the Lunar Freezer System (LFS).

• LFS hardware will be delivered for integration into launch vehicles for transport to the Moon and Gateway Space Station.

• LFS will integrate with the Orion Crew Module for return to Earth.

• The Statement of Work (SOW) details requirements for:

  • Requirements and Preliminary Design (CLIN 1)
  • Design, Development, Test, and Evaluation (DDT&E) (CLIN 2)
  • Flight Integration and Operations (CLIN 3)
  • Post Mission Support (CLIN 3)
  • Additional Tasks and Studies (CLIN 4)
  • Maintenance and Sustaining (CLIN 5 and CLIN 6)

• Contract Type: Single Award, Indefinite Delivery Indefinite Quantity (IDIQ) with Cost-Plus-Fixed-Fee Delivery Orders.

• Period of Performance: Potentially 7.5 years (66-month Base Period + two 12-month Option Periods).

• Contract Award Date: Anticipated July 14, 2025.

• Contract Effective Date: August 1, 2025.

• Performance Location: Contractor's facilities.

• North American Industry Classification System (NAICS) Code: 541715 (Research and Development in the Physical, Engineering, and Life Sciences).

• Small Business Size Standard: 1,000 employees.

• Proposal Submission Deadline: March 6, 2025, at 5:00 PM CST.

• Submission Method: Electronic via NASA's Enterprise File Sharing and Sync Box (EFSS Box).

• Pre-Proposal Conference: February 11, 2025, at 2:00 PM CST via Microsoft TEAMS.

• Questions Due: February 18, 2025, by 5:00 PM CST.

• Evaluation: Proposals will be evaluated based on Technical Acceptability, Past Performance, and Cost. Technical Acceptability is more important than Past Performance, which is more important than Cost.

• Full and Open competition.

• Small business subcontracting goals are outlined (3% Small Disadvantaged, 3% Woman-Owned, 1% HUBZone, 2% Veteran-Owned, 1% Service-Disabled Veteran-Owned, 0.5% HBCU).

• All solicitation documents are available electronically via www.SAM.gov.

• Offerors are encouraged to refer to FAR provision 52.215-1 for instructions.

• NASA will not pay for proposal preparation costs.

Form / Attachment / Pricing Sheet

This document, "Data Requirements List (DRL) and Data Requirements Descriptions (DRDs)," serves as an index to the Data Requirements Descriptions (DRDs) for this contract. Each DRD specifies the required data product content, schedule, type, and other particulars for specific data submission requirements. NASA DRD forms are used to detail these requirements, and much of the contractor-provided data is used to certify flight hardware.

• Data Requirements List (DRL): An index of all DRDs categorized by data type.
• Data Requirements Descriptions (DRDs): Individual descriptions that define the information and data required for each deliverable document, including approval and control requirements.
• Categories of DRDs: The document lists DRDs across several categories, including:
  • Contract Management (e.g., Small Business Subcontracting Plan, Government Property Management Plan)
  • Information Technology (e.g., IT Security Management Plan)
  • Business Processes (e.g., Configuration Management Plan)
  • Safety and Mission Assurance (e.g., Quality Plan, Safety and Health Reports, FMEA)
  • Planning, Requirements, and Verification Documentation
  • Software Requirements and Verification Documentation
  • Technical Products and Data Packages (e.g., Requirements Specifications, Review Data Packages, Design Documents)

This document is crucial for bidders as it outlines all the documentation and data deliverables required under the contract. Understanding these requirements is essential for accurately estimating the effort and resources needed to fulfill the contract, and for preparing a compliant proposal. It details the specific reports, plans, and data packages that will be required from the contractor throughout the contract lifecycle.

Form / Attachment / Pricing Sheet

This document, titled "L-4 Past Performance Matrix.xlsx," is an Excel spreadsheet intended to guide offerors in presenting their relevant past performance experience. It serves as a template for demonstrating how proposed team members align with specific Statement of Work (SOW) sections.

• Instructions: Offerors are instructed to use the provided matrix as an example and adapt the "Roles" to match their proposal data. At least one "dot" should be placed in each appropriate cell per row to indicate if a Team Member (e.g., Program Manager, Prime, Subcontractor, Parent, Affiliate) has past performance for the specified SOW Sections they are responsible for. Cells should be left blank if no past performance exists for that Team Member and SOW Section.
• Matrix Structure: The matrix includes columns for "Name of Team Member," "Role," "Contract Name and Number," and multiple "Statement of Work (SOW) Section" columns. Offerors may add additional rows or columns as needed.
• Consistency: The matrix must be consistent with the narrative information provided in Volume II, Past Performance.

This matrix is crucial for bidders to structure and present their past performance information in a clear, standardized format. It helps the government evaluate the offeror's demonstrated experience and capability in relation to the specific requirements outlined in the SOW. Bidders must carefully populate this matrix to align with their proposed team and their experience on relevant contracts.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Consent Letter" or "Subcontractor Consent Form" required to allow the release of past and present performance information from subcontractors to the prime contractor. The government needs this consent to discuss subcontractor past performance with the prime contractor during the source selection process, as prime contractors are considered private parties.

• The form is to be completed by major subcontractors identified in the prime contractor's proposal.
• It grants permission for the prime contractor to discuss the subcontractor's past and present performance information with the government during the source selection process.
• It requires the signature and title of an authorized individual, the company name, and address.

Prime contractors are required to submit this completed consent form as part of their Past Performance Volume. This indicates that if a prime contractor plans to use subcontractors, they must obtain and submit these consent letters from those subcontractors to facilitate the government's assessment of past performance relevancy and confidence.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by offerors responding to a Request for Proposal (RFP) from NASA JSC. It is designed to solicit feedback from previous customers regarding the offeror's performance on past contracts. The offeror is responsible for providing this questionnaire to their references, who will then submit it directly to the NASA JSC Contracting Officer and Contract Specialist.

• Transmittal Letter: Instructions for the offeror and the reference.
• Offeror Identification: Fields for the offeror to provide details about the contract being referenced (Contractor Information, Contract Number, Product/Service Description, Period of Performance, Percentage of Work Performed, etc.).
• Past Performance Evaluation: A detailed questionnaire with rating scales (Exceptional, Very Good, Satisfactory, Marginal, Poor/Unsatisfactory, Not Applicable) for Technical Performance, Schedule Performance, Contract Management and Cost Performance, and General areas. It includes specific questions and space for narrative explanations.
• Respondent Information: Fields for the evaluator to provide their contact details and role.

This document is crucial for bidders as it outlines the specific information required for past performance evaluations. Bidders must ensure they provide this questionnaire to appropriate references and that their references can complete it accurately and submit it by the specified deadline. The detailed evaluation criteria within the questionnaire also provide insight into what aspects of past performance NASA JSC considers most important.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet template designed to assist offerors in developing their cost proposals for a cost-reimbursable contract. It provides structured worksheets for detailing various cost elements, including labor, subcontractors, materials, and other direct costs, across different CLINs and performance periods.

• Instructions and ToC: General guidance on filling out the template, emphasizing offeror responsibility for accuracy and formula integrity.
• Requirements Structure: Maps CLINs to Statement of Work (SOW) sections for cost allocation.
• Subcontractor List: A section for prime offerors to list all proposed subcontractors.
• Total Cost Summary: An overview of total costs per CLIN and cost element, intended to be auto-filled from other tabs.
• Rates and Factors Information: For detailing indirect rates (Fringe, Overhead, G&A, Fee), labor escalation, and productive hours.
• Cost Element Sheets (ODC, Materials, Travel): Dedicated sections to itemize and cost proposed Other Direct Costs, Materials, and Travel.
• Labor Sheets (Prime Labor Rates, Contract Labor Cost, Contract SubK Labor Cost): Worksheets for calculating fully burdened labor rates and detailing labor hours and costs for both prime and subcontractors.
• SOW Cost Summaries (SOW 3.0, 4.0, 5.0, 6.0, 8.0): Detailed cost breakdowns for specific SOW sections, intended to aggregate costs from other tabs.
• Indirect Rate Build-up Sheets (Fringe, Overhead, G&A, Additional Rate): Forms for detailing the historical and forecasted expenses within each indirect cost pool to derive the applicable rates.
• Business Information & POCs: A section for company details and points of contact.

This template is crucial for offerors to accurately develop and present their cost proposals in a format acceptable to the government. It guides the breakdown of costs by CLIN, SOW section, and contract year, and requires detailed justification for indirect rates and labor categories. Offerors must carefully follow the instructions on each tab to ensure compliance and completeness.

Form / Attachment / Pricing Sheet

This document is a form for requesting access to export-controlled content. It outlines the information required from individuals and their companies to obtain such access from NASA.

• Company Information: Full company name, address, CAGE code, and entity type (corporation, partnership, etc.).
• Point of Contact: Name, title, phone number, and email of the company's Security or Human Resources representative who will verify information.
• Individual Information: Name of the individual requesting access.
• U.S. Person Status: Declaration of whether the individual is a U.S. person, and if not, their citizenship and any other claimed citizenships.
• Foreign National Requirements: Specific requirements for non-U.S. persons, including place of birth, and the need for an Individual Technology Transfer Control Plan (I-TTCP) and Non-Disclosure Agreement (NDA) if applicable.
• Compliance Responsibility: Emphasizes that the company is responsible for ensuring compliance with export regulations.

Bidders who anticipate needing access to export-controlled technical data for this opportunity must use this form to initiate the access request process. It details the verification steps and information required by NASA, highlighting the company's responsibility for regulatory compliance.