MACPAC Analysis & Management of Administrative Data

Solicitation / RFP / RFQ

This Request for Proposals (RFP) seeks a contractor to provide computing and data analysis services to the Medicaid and CHIP Payment and Access Commission (MACPAC). The contractor will manage administrative data, including acquisition, transfer, storage, and analysis, primarily using Transformed Medicaid Statistical Information System (T-MSIS) and other relevant datasets. MACPAC is a non-partisan agency that provides policy and data analysis on Medicaid and CHIP issues to Congress and other stakeholders.

• Data acquisition, transfer, storage, and management.

• Data analysis, including statistical analysis, modeling, and interpretation.

• Development and maintenance of systems for data documentation, version control, and security.

• Creation of analytic files and documentation to support replication of analyses.

• Management of a secure, segregated analytic environment for MACPAC staff.

• Transition planning for data, program files, and documentation.

• Regular progress reporting and compliance documentation.

• Deliverables may include tables, code, documentation, findings summaries, and training materials.

• Contract Type: Indefinite-Delivery/Indefinite-Quantity (IDIQ) with firm-fixed-price (FFP) task orders.

• Period of Performance: Base period of five years (October 1, 2026 - September 30, 2031), with five one-year option periods (through September 30, 2036).

• Funding: Data management services funded via FFP task orders; Data analysis services funded via ad hoc FFP task orders.

• Travel: Not expected, but reimbursable if required.

• Task Orders: Minimum of zero, expected not to exceed seven per contract period.

• Proposal Submission Deadline: June 30, 2026, 5:00 PM ET.

• Submission Method: Electronic via MACPAC's secure submission portal.

• Past Performance Questionnaires: Must be submitted by clients by June 30, 2026, 5:00 PM ET.

• Technical Proposal: Max 80 pages, including Executive Summary, Understanding of MACPAC's mandate, Technical Approach, Mock Task Order Proposals, Management Plan, Personnel Qualifications, Organizational Qualifications, Disaster Recovery, and Security Certifications.

• Business Proposal: Max 6 pages, including Fixed Costs, Labor Rates, and Exceptions/Assumptions.

• Evaluation Criteria: Soundness of pricing, understanding of MACPAC's needs, qualifications of organization and staff, data management/security, management plan, mock task proposals, and experience/past performance.

• No specific set-aside requirements are mentioned in the provided text.

• The contract serves as an umbrella for future task orders.

• MACPAC reserves the right to fund multiple tasks but does not guarantee funding levels.

• The work is currently performed by an incumbent vendor.

• Offerors must have experience with T-MSIS data and multiple programming languages (SQL, SAS, STATA, Python).

• Security requirements include FISMA compliance and adherence to NIST standards.

Form / Attachment / Pricing Sheet

This document, Appendix A: Contract Terms and Conditions, outlines the contractual terms and conditions that will govern the performance of the work under this contract. It details various clauses related to payment, delivery, delays, inspection, audits, data, confidentiality, and termination.

• Payment: Specifies payment terms, including a 30-day period after invoice submission and acceptance of work.
• Delivery & Delays: Outlines procedures for notifying MACPAC of anticipated delivery difficulties and defines excusable delays.
• Inspection & Acceptance: Details MACPAC's right to inspect deliverables, requirements for repair or replacement of nonconforming items, and a 30-working day acceptance period.
• Audits and Records: Grants MACPAC the right to examine and audit contractor records related to proposals, negotiations, pricing, and performance.
• Confidential Information: Defines confidential information and outlines obligations for its protection and use.
• Termination: Covers termination for default and termination for convenience, detailing procedures and contractor obligations in each scenario.
• Disputes: Establishes a process for resolving claims and disputes between the contractor and MACPAC.
• Key Personnel: Requires the contractor to assign listed key personnel and outlines procedures for substitutions.
• Subcontracts: Requires notification to the Contracting Officer for any post-award subcontracts.
• Government Contractor Relationships: Clarifies that the services are non-personal and defines the relationship between MACPAC and contractor personnel.
• Compliance with Laws: Mandates contractor compliance with all applicable laws and regulations.
• Copyright: Addresses rights related to data first produced under the contract and data not first produced.
• Artificial Intelligence (AI): Outlines conditions and requirements for the use of AI systems.
• System for Award Management (SAM): Requires contractor registration and maintenance of current SAM information.
• Liability: Defines contractor liability for damages and injuries, and specifies insurance requirements.

This document is critical for bidders as it establishes the fundamental legal and operational framework of the contract. Understanding these terms is essential for assessing the risks, responsibilities, and operational requirements associated with the opportunity. Key areas for bidders to review include payment terms, inspection and acceptance processes, data rights, confidentiality obligations, termination clauses, and dispute resolution mechanisms. Compliance with these terms, including key personnel and SAM registration, is mandatory for successful contract performance.

Form / Attachment / Pricing Sheet

This document is Appendix B, a Past Performance Questionnaire, intended for evaluators to assess offerors responding to solicitation no. 202601, “MACPAC Analysis and Management of Administrative Data.” Bidders are instructed to provide their information in the "Offeror Information" section only. The questionnaire will be considered complete only if all performance ratings at or below "Satisfactory" include supporting comments.

• Offeror Information: To be completed by the bidder, including Name, Contract Name, Contract Type, Period of Performance, Total Contract Value, and Contract Description.
• Evaluator Information: To be completed by the evaluator, including Name, Title, Organization, Phone Number, and Email Address.
• Performance Ratings: Evaluators will rate offerors on Technical Performance and Quality, Management Approach, and Schedule using a scale from Exceptional (E) to Unsatisfactory (U), with definitions provided (aligned with FAR 42.1503(h)(4)).
• Comments: Justification is required for each rating, especially for "Exceptional" or "Unsatisfactory" ratings.
• Contractor Rehire Question: Evaluators will state if they would use the contractor again and why.
• Challenge/Solution Description: Evaluators will describe a contract issue and the contractor's solution.

While primarily for evaluators, bidders should note the specific areas of past performance that will be assessed (technical performance, quality, management, schedule). Understanding these criteria can help bidders prepare their proposals and highlight relevant experience. Bidders must accurately complete the "Offeror Information" section and submit the questionnaire by the specified deadline.