MAHG231025 Repair Holbrook Manor HVAC, B7320

Questions & Answers / Clarifications

This document provides responses to questions and clarifications regarding the "Repair Holbrook Manor B7320 HVAC" project at Keesler AFB, MS.

• Supervision, Safety, and QA/QC Roles: A single superintendent cannot fulfill all three roles; a separate Quality Control (QC) Manager is required.

• QA/QC and Safety Plans: Contractors are required to submit contract-specific QA/QC and Safety Plans.

• Motorized Outside Air Dampers: All motorized air dampers with the AHU system are to be new.

• VAV Replacement: The contractor is to replace every VAV within the facility; no VAVs requiring replacement are believed to have been omitted from the drawings.

• Ceiling Damage: Repair of existing ceiling damage is generally not included in the scope of work, except for specific areas like restroom edges or areas disturbed by access panel removal.

• Cybersecurity Plan: The contractor is only responsible for providing normal submittal data for the DDC system for government review, not a third-party certified cybersecurity plan.

• Elevator Usage: The elevator will be in operation and can be used for moving equipment and materials, provided safety regulations are observed and interior is protected from damage.

• Permits: Various permits (dig, burn, hot work, confined space entry, crane) may be required, as specified in the solicitation.

• Clarifies scope regarding VAV replacement and ceiling repairs.

• Provides guidance on required submittals like QA/QC and Safety Plans.

• Confirms the NAICS code (238220) remains appropriate.

• Indicates that a new specification section (23 73 13.00) has been added.

• Confirms that only one wing will be unoccupied at a time for work.

Form / Attachment / Pricing Sheet

This document contains specifications for various components related to the "Repair Holbrook Manor, HVAC, B7320" project at Keesler Air Force Base. It details requirements for:

• General Mechanical Materials and Methods (Section 23 03 00.00 20)
• Instrumentation and Control Devices for HVAC (Section 23 09 13)
• Direct Digital Control for HVAC and Other Building Control Systems (Section 23 09 23.02)
• Testing, Adjusting, and Balancing for HVAC (Section 23 05 93)
• Thermal Insulation for Mechanical Systems (Section 23 07 00)
• HVAC Air Distribution (Section 23 30 00)
• Modular Indoor Central-Station Air-Handling Units (Section 23 73 13.00 40)
• Metal Ducts (Section 23 31 13.00 40)

This document is a compilation of technical specifications for various HVAC system components. It outlines requirements for:

• Materials and Equipment: Specifies standards for materials, equipment, and their qualifications, including references to industry standards (e.g., ASTM, ASME, NFPA, ASHRAE, UL).
• Installation: Details general installation requirements, including proper handling, storage, and protection of materials and equipment.
• Specific Components: Provides detailed requirements for various HVAC components such as:
  • Ductwork (metal, flexible, insulated)
  • Dampers (manual, power-operated, fire dampers)
  • Sensors and Instrumentation (temperature, humidity, pressure, airflow)
  • Control Devices (actuators, relays, switches)
  • Air Handling Units (AHUs), including cabinets, fans, coils, filters, and motors.
  • Piping and Fittings (materials, joints, valves)
  • Thermal Insulation (types, thickness, installation methods)
• Quality Assurance: Outlines requirements for manufacturer qualifications, installer experience, and adherence to standards.
• Testing and Balancing: References procedures for testing, adjusting, and balancing HVAC systems.
• Closeout Activities: Includes requirements for operation and maintenance manuals, record drawings, and final acceptance.

This document is critical for bidders as it defines the technical specifications and standards for all HVAC-related materials and equipment. Understanding these requirements is essential for accurate bidding, material procurement, and successful project execution. It details the quality, performance, and installation criteria that must be met for all HVAC components, ensuring compliance with industry standards and project requirements.

Amendment / Modification

This amendment modifies Solicitation FA301026R00030001, dated 16 April 2026.

Key changes include:

• Incorporation of Specification Section 23 73 13.00 into the solicitation requirements.

• Notification that Pre-Bid Site Visit Questions have been uploaded to SAM.gov on 16 April 2026.

• The offeror acknowledges the uploaded questions and answers and the incorporation of the additional specification by signing this amendment.

• Section C - Description/Specifications/Statement of Work: Modified to include "MAHG231025 Repair Holbrook Manor HVAC, B7320".

• Section J - List of Attachments:

  • Added: Attachment 1 - MAHG231025 Repair HVAC Holbrook Manor, B7320 SPECS Master 26MAR26
  • Deleted: Attachment 1 - MAHG231025 Repair Holbrook Manor, HVAC, B7320 Div I Specs 21MAR26

• Offerors must acknowledge receipt of this amendment.

• By signing, offerors acknowledge the uploaded Q&A and the incorporated specification.

• All other terms and conditions remain unchanged.

• The effective date of this amendment is 16 April 2026.

Solicitation / RFP / RFQ

This solicitation is for the "MAHG231025 Repair Holbrook HVAC, B7320" project located at Keesler AFB. The estimated magnitude of the construction is between $5,000,000.00 and $10,000,000.00. This acquisition is being issued as a Small Business set-aside.

• Repair of Holbrook Manor HVAC system (B7320).

• The work will be performed in accordance with the attached statement of work, specifications, and drawings.

• Contract Type: Firm Fixed Price.

• Period of Performance: To be completed within 270 calendar days after award receipt. The performance period is from June 11, 2026, to March 08, 2027.

• Proposals are due by 11:00 AM local time on April 27, 2026.

• Offers must be submitted electronically via email or hard copy.

• Evaluation will be conducted using the Lowest Price Technically Acceptable (LPTA) method.

• Key deadlines include a site visit on April 02, 2026, at 09:00 AM CDT.

• This acquisition is a 100% Small Business set-aside.

• Funds are not presently available for this effort; no award will be made until funds are available.

• The Government reserves the right to cancel this solicitation.

• A site visit is scheduled for April 02, 2026. Attendees must have valid identification for base access.

• Offerors must acknowledge all amendments to the solicitation.

• An offer guarantee is required.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire for Solicitation No. FA301026R0003, related to HVAC Repair of Holbrook Manor at Keesler Air Force Base. It is used to gather feedback on a contractor's performance for a previous or ongoing contract, which will be part of the proposal preparation for the current opportunity.

• Contact information for the Contracting Specialist and Contracting Officer.
• Fields for the Offeror's name, phone, and email.
• A section to reference the previous contract, including Contract Number, Contract Value, and Period of Performance.
• Fields for the Name, Agency/Company, Title, and Phone of the person completing the questionnaire.
• A section for a brief description of the work required in the referenced contract.
• Evaluation criteria for Contractor performance, including definitions for Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, and Not Applicable.
• Specific sections to rate the Contractor's performance in Quality, Schedule (Timeliness and Ability to Resolve Timeliness Problems), Management, and Regulatory Compliance.
• An overall rating of the Contractor's performance.
• Space for comments within each evaluation section and a general comments section.

This questionnaire is crucial for potential bidders as it outlines the specific performance areas and criteria that will be evaluated. Understanding these requirements will help bidders prepare their proposals and ensure they can provide evidence of satisfactory past performance. The due date for returning the completed questionnaire is April 27, 2026.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Reference List" form, intended to collect detailed information about a bidder's past performance on relevant contracts. It is used to evaluate a bidder's ability to successfully perform the work required for the "Repair Holbrook HVAC" opportunity.

• Company Name: To identify the bidder.
• Contract Number: To reference specific past contracts, especially IDIQ task orders.
• Description of Work Performed: Details on the scope of work completed as a prime or subcontractor.
• Contract Period of Performance (POP): The duration of the past contract.
• Contracting Agency, POC/Customer Name, Phone #, & Email: Contact information for the agency and point of contact for verification.
• Contract/Task Order Value: The financial value of the past contract.
• Performed by a Proposed Subcontractor, Key Personnel, or Teaming Arrangement: Indicates if the work was performed by a subcontractor, key personnel, or a teaming partner, requiring further details on page 2.
• Comments: Space for additional performance feedback, including any negative performance.
• Page 2: Requires details on subcontractors, teaming arrangements, or key personnel, including their function/task and their impact on past and future performance.

Bidders must accurately complete this form to provide evidence of their past performance. The information submitted will be crucial for the government's evaluation of the bidder's capability to execute the required HVAC repair services. Failure to provide complete and accurate information may negatively impact the evaluation.

Other / Unclassified

This document is a sign-in sheet for a site visit related to Solicitation # FA3010-26-R0003 for the repair of Holbrook Manor B7320 at Keesler AFB, MS. The site visit occurred on April 2, 2026.

This document provides a record of attendees for a pre-bid site visit. It lists company names, contact information, and indicates whether attendees were representing a prime contractor or a subcontractor. This information may be useful for bidders to identify potential partners or competitors who attended the site visit. The document also confirms the date of the site visit and references the solicitation number.

Key information from the document:

• Project: Repair Holbrook Manor B7320
• Location: Keesler AFB, MS
• Solicitation Number: FA3010-26-R0003
• Site Visit Date: April 2, 2026
• Scope of Work: Furnish equipment, labor, supervision, and materials to provide and replace AHUs and VAVs for the Student Dormitory.
• Technical Proposals Requested: Refer to Sections L and M.
• Contracting Officer: MSgt Matthew Rowe
• Contract Specialist: SSgt Chance Daisy (chance.daisy@us.af.mil)
• Questions Due: April 9, 2026
• Proposals Due: April 27, 2026

Solicitation / RFP / RFQ

This solicitation is for the "MAHG231025 Repair Holbrook Manor HVAC, B7320" project located at Keesler AFB. The estimated magnitude of the proposed construction is between $5,000,000.00 and $10,000,000.00.

The core requirement is the repair of the Holbrook Manor HVAC system.

• Contract Type: Firm Fixed Price

• Period of Performance: 270 calendar days from the date of award/notice to proceed.

• Estimated Value: $5,000,000.00 - $10,000,000.00

• Proposal Submission Deadline: April 27, 2026, by 11:00 AM CDT.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Site Visit: An organized site visit is scheduled for April 2, 2026, at 09:00 AM CDT. Attendees must have a valid driver's license/identification card, vehicle registration, and proof of insurance for base access.

• Proposal Preparation: Detailed in Section L.

• Evaluation Factors: Detailed in Section M.

This acquisition is issued as a Small Business set-aside (100%).

• Funds are not presently available for this effort; award is contingent upon fund availability.
• The Government reserves the right to cancel this solicitation.
• Offerors must acknowledge all amendments.
• Performance and Payment Bonds are required.
• Offers must be valid for 270 calendar days after the due date.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for the repair and replacement of Air Handling Units (AHUs) and Variable Air Volume (VAV) units for the Student Dormitory Holbrook Manor, B7320, at Keesler Air Force Base. The goal is to provide a fully operational cooling and heating system integrated into a new Direct Digital Control (DDC) package.

• Furnish all equipment, labor, supervision, and materials necessary for the AHU and VAV replacement.

• Integrate the new system into a new DDC package.

• Maintain filters to prevent construction dust and debris from spreading.

• Provide constant daily cleaning of work areas.

• Dispose of all materials and clean the work area upon project completion.

• Provide 5% additional stock of ceiling tile and all new finish material.

• Work will be phased to allow the facility to remain occupied and operational.

• Furniture and building equipment will be moved and covered for dust control.

• Period of Performance: Begins 10 calendar days after award and concludes 270 calendar days later.

• Location: Holbrook Manor, B7320, Keesler AFB, Biloxi, MS.

• Hazardous materials are not anticipated, but if encountered, work must stop immediately and the Contracting Officer (CO) contacted.

• All work must be phased to allow the facility to remain occupied.

• Submittals must be received and approved before work begins.

• Government response to submittals within 10 calendar days (MSS) or 14 calendar days (deviation requests).

• Punch list items must be corrected and accepted prior to the end of the Period of Performance.

• Contractors must obtain necessary permits from Keesler AFB.

• Contractors must coordinate utility interruptions 14 days in advance.

• Required permits include DIG PERMIT, BURN PERMIT, CONFINED ENTRY PERMIT, and CRANE PERMIT.

• Asbestos abatement and lead-based paint management procedures must be followed if encountered.

Forms / Attachments / Pricing Sheets

This document is Attachment 2, titled "REPAIR HOLBROOK MANOR, B7320, HVAC MAHG231025," and serves as a drawing index for the "REPAIR HOLBROOK MANOR, B7320, HVAC" project. It lists all the drawing sheets included in the project documentation.

• Index of Drawings: Lists sheets by number and description, covering General, Architectural, Mechanical, and HVAC plans.
• Sheet Categories: Includes Title Sheets, Abbreviations/Symbols/General Notes, Architectural details, Mechanical schedules and details, and various HVAC plans for different wings (C, B, A, Central Core) and floors (Attic, 1st, 2nd, 3rd).
• Project Identification: Clearly identifies the project as "REPAIR HOLBROOK MANOR, B7320, HVAC" with Solicitation No. FA301026R0003 and Project No. MAHG231025.

This document is crucial for bidders as it provides a comprehensive overview of all the technical drawings associated with the "Repair Holbrook Manor, B7320, HVAC" project. It allows bidders to quickly identify the scope and detail of the work required by referencing the various plans and schedules, aiding in proposal preparation and understanding the project's complexity.

Form / Attachment / Pricing Sheet

This document is a Material Submittals Schedule for the Repair Holbrook Manor B7320 HVAC project. It outlines the various submittals required from the contractor, the number of copies needed, and the deadlines for submission.

• Project Information: Includes Project Number (MAHG23-1025), Project Title (Repair Holbrook Manor B7320 HVAC), and Solicitation/Contract Number (Attachment 3/ FA301026R0003).
• Submittal Items: A detailed list of required submittals, categorized by type (e.g., HazMat Questionnaire, Shop Drawings, Warranties, Close Out Documents, specific HVAC components like Insulation, Instrumentation, Air Distribution, etc.).
• Submission Requirements: Specifies the type of submittal (e.g., Certificate of Compliance, Shop Drawings, Samples, Catalog Data), number of copies, and remarks.
• Dates: Critical dates such as "Required Submission Date," "Date Received in Contracting," "Date to Civil Engineering," and "Return Suspense Date" are indicated for various items.

This schedule is crucial for bidders to understand the project's administrative and technical documentation requirements. It details what needs to be submitted, when, and in what format, directly impacting project planning, execution, and compliance. Bidders must carefully review this schedule to ensure they can meet all submittal deadlines and requirements as part of their proposal and project execution strategy.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which serves as a wage determination for building construction projects in Harrison County, Mississippi. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act.

• General Decision Number: MS20260050, dated 01/23/2026.
• Superseded Decision Number: MS20250050.
• State: Mississippi.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• County: Harrison County, Mississippi.
• Wage Rates & Fringes: Lists specific rates for various trades including Electrician, Power Equipment Operator (Forklift), Ironworker, Pipefitter, Plumber, Sheet Metal Worker, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Laborer, Operator (Backhoe/Excavator/Trackhoe, Bulldozer, Crane), Painter, Roofer, Sprinkler Fitter, Tile Setter, and Truck Driver.
• Executive Order (EO) 13706: Notes applicability of paid sick leave for federal contractors awarded contracts on or after January 1, 2017.
• Executive Order 13658: Notes applicability of minimum wage requirements for contracts awarded between January 1, 2015, and January 29, 2022 (or later if not renewed/extended).
• Wage Determination Appeals Process: Outlines procedures for appealing wage determinations.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract non-compliance. This document is crucial for understanding the labor cost component of any construction bid in the specified area and for ensuring compliance with federal labor laws.

Other / Unclassified

This document is a "Justification for Other Than Full and Open Competition" for the Department of the Air Force. It outlines the rationale for a specific acquisition, Project MAHG231025, which involves the repair and replacement of Air Handling Units (AHUs) and Variable Air Volume (VAV) units at Holbrook Manor, Keesler AFB. The project requires a turnkey control and monitoring system compatible with either Metasys or Desigo Building Management Systems, which are currently used by EMCS for HVAC control at Keesler AFB.

This document is relevant to potential bidders as it explains the justification for a non-full and open competition. It details the specific technical requirements, including the need for compatibility with existing Metasys or Desigo systems, and the rationale behind this requirement, which is to avoid significant delays and cybersecurity network integration issues. The document also indicates that a synopsis will be posted to the GPE and a solicitation will be posted to SAM.gov to ensure broad visibility and solicit offers from responsible sources as practicable. Bidders should note the specific brand name controls and monitoring system requirement (Metasys or Desigo) as a key aspect of this procurement.