Mail-Center Postage Meter Lease
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS) is conducting a Sources Sought to identify qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) capable of providing a Mail-Center Postage Meter Lease for the Blackfeet Service Unit (BFSU) MailCenter at PHS Browning Hospital in Browning, MT. This initiative aims to replace an end-of-life mailing system, ensuring continued operations and HIPAA compliance. Responses are due May 12, 2026.
Scope of Work
The requirement is for the lease of a new, upgraded, secure, and supported mailing system. The contractor will be responsible for:
- Removal and safe decommissioning of the existing BFSU MailCenter machine.
- Installation and setup of the new machine, including network connection and software/firmware updates.
- Training staff on new operations, startup, shutdown, and troubleshooting.
- Calibration for weighing and printing, and establishing a proactive end-user maintenance schedule. The system should function as a high-volume, all-in-one mailing and shipping solution to streamline processing, reduce manual labor, and ensure accurate postage.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Set-Aside: Indian Small Business Economic Enterprise (ISBEE) / Indian Economic Enterprise (IEE) under the Buy Indian Act.
- NAICS: 532420 - Office Machinery and Equipment Rental and Leasing (Size Standard: $40 Million).
- Duration: One (1) Base Year with Three (3) Option Years.
- Base Year: 05/01/2026 – 04/30/2027
- Option Years: Through 04/30/2030 (contingent on funds).
- Place of Performance: Mailroom 105A, PHS Browning Hospital, Blackfeet Service Unit, Browning, MT 59417.
- Response Due: May 12, 2026, by 23:00 UTC.
- Published: May 5, 2026.
- Deliverables: Equipment must arrive in good condition and meet specifications, delivered within 45 days of award.
Submission Requirements
Interested parties, especially ISBEEs, must submit a capability statement demonstrating:
- How the company meets the Indian Economic Enterprise (IEE) definition (51% ownership, 51% earnings, management/daily operations controlled by Indians).
- How the company will receive at least 51% of the earnings from the contract.
- For partnerships, how the prime IEE or combined entities meet the 51% earnings and control requirements.
- A completed Buy Indian Act Indian Economic Enterprise Representation Form (attached as B11 - IEE Representation.pdf). Submissions should be emailed to Shannon.Connelly@ihs.gov with the Sources Sought ID (SS-75H70926BAO_044) in the subject line.
Additional Notes
This is a Sources Sought notice for market research purposes only and is not a solicitation. Responses will inform the acquisition strategy. No IT or Security Clearance is required for contractors, and they will not be involved in patient care.