Mail Meter Alaska
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Alaska VA Healthcare System, is soliciting proposals for the lease of a digital mailing system in Anchorage, AK. This system will include equipment, software, and services to meter mail, provide cost-effective shipping, and ensure accurate reporting and traceability of mail and parcels. Quotes are due by February 27, 2026, 16:00 PST.
Scope of Work
The contractor will provide a comprehensive digital mailing system, including equipment, web-based software, cloud-based data hosting, mail tracking, and accessories. Key requirements include adherence to USPS Domestic Mail Manual and shipping partner rules (UPS, FedEx, DHL), and comprehensive management of inbound/outbound mail. The equipment must process at least 110 letters per minute, handle mail up to 5/8-inch thick, and feature a dynamic weight scale. The contractor must also be FedRAMP certified. Services include delivery, setup, configuration, user training, testing, operating supplies, and removal of old equipment.
Contract & Timeline
- Contract Type: Firm Fixed Price Task Order
- Period of Performance: One 12-month base year and four option years, from April 1, 2026, to March 31, 2031.
- Set-Aside: Unrestricted
- NAICS Code: 532420 (Services (except Public Administration) Rental and Leasing Services)
- Size Standard: $40.0 million
- Questions Due: February 18, 2026, 16:00 PST
- Quotes Due: February 27, 2026, 16:00 PST
- Published Date: February 12, 2026
Evaluation
Award will be made to the responsible offeror whose offer is most advantageous to the Government, based on the lowest price that meets responsibility requirements and satisfactory past performance. Offers must be complete, self-sufficient, and directly respond to all requirements.
Additional Notes
Offerors must be registered in the System for Award Management (SAM). Quotes are to be submitted via email to phillip.folger@va.gov. Telephonic inquiries will not be accepted; all questions must be submitted electronically.