Mail Services Contract for the Division of Mail Management Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institutes of Health (NIH) is issuing a Justification for Other Than Full and Open Competition for a six-month, sole-source bridge contract for Mail Services for the Division of Mail Management Services (DMMS). This action ensures continuity of essential mail services while a full and open competitive acquisition is completed. The incumbent contractor is NT Bankers.
Scope of Work
The DMMS provides complete mail services for the entire NIH, covering approximately 110 buildings on the Bethesda campus and other nearby locations. Services include:
- Receipt, sorting, and delivery of inbound mail by truck from the central mail facility to 1,200 mail stops daily, Monday through Friday.
- Processing and dispatching of outgoing mail to the USPS and UPS.
- Handling, sorting, and safe delivery of mail and parcels for NIH staff, researchers, and patients.
Contract Details
- Contract Type: Firm-fixed-price (for the bridge action).
- Period of Performance: May 3, 2026, through November 2, 2026 (six months).
- Estimated Value: Approximately $575,000 ($95,000 monthly).
- Incumbent Contractor: NT Bankers (Contract No. 75N98021C00002).
- Set-Aside: This bridge action is sole-source. The subsequent competitive acquisition will be conducted under full and open competition.
- Product Service Code: R604 (Mailing And Distribution Services).
Submission & Evaluation
This document is a justification for a sole-source action and not a solicitation for proposals. The future competitive acquisition for these mail services will be conducted under full and open competition, likely via GSA and/or SAM.gov.
Additional Notes
This bridge contract is necessary due to a government-wide reduction in force in June 2025, which resulted in the loss of key acquisition staff, delaying the planned competitive procurement. Transitioning to a new vendor at this stage would introduce unacceptable operational risks and delays to critical NIH operations. NT Bankers has provided these services for several years, consistently meeting performance expectations and demonstrating responsiveness.