MAINT-KIT-PMP ASSY

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, utilizing Simplified Acquisition Procedures (FAR part 12 and 13). DLA Weapons Support, Pearl Harbor is seeking qualified sources to provide MAINTENANCE KITS – PMP ASSEMBLY (P/N 018306-1, HUSKY, 55KSI). This requirement is a 100% Small Business Set Aside and is sole-sourced to APS PRESSURE SYSTEM LLC (CAGE: 5WHF9). Quotations for different manufacturers will not be considered.

• Item: MAINTENANCE KIT – PMP ASSEMBLY

• Part Number: 018306-1

• Description: HUSKY, 55KSI

• Quantity: 2 Each

• Required Documentation: Offerors must submit descriptive literature demonstrating how their quotation meets the required specifications. Failure to do so may result in technical unacceptability. Offerors must also complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019 with their offer.

• Solicitation Number: SPMYM4-26-Q-3326

• FSC Code: 4540

• NAICS Code: 332913

• Small Business Standard: 1000

• Provisions and Clauses: In effect through FAC 2025-06 (Oct 1, 2025) and DFARS Change Notice 20251110. Full text available at ecfr.gov, acquisition.gov, and acq.osd.mil/dpap/dars/change_notices.html.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Responsibility: Vendor responsibility will be determined using PPIRS and in accordance with FAR 9.104.

• Submission Deadline: Quotes are due by April 23, 2026.

• Submission Method: Via email to tehani.e.diazzelayarios.civ@us.navy.mil.

• Required Quote Information: Price(s), FOB point, Cage Code, Point of Contact (name and phone number), GSA contract number (if applicable), business size under NAICS Code, preferred payment method (GCPC or WAWF). Note: Government payment terms are Net 30 Days AFTER acceptance of material.

• Set-Aside: 100% Small Business Set Aside.

• Sole Source: APS PRESSURE SYSTEM LLC (CAGE: 5WHF9).

• Registration: Offerors must be registered in the System for Award Management (SAM) database.

• Offerors must complete and submit FAR provision 52.212-3 and its Alternate I if not updated in SAM.

• Estimated delivery time is to be provided by the vendor in weeks.

• Vendor shall list the country of origin for each line item.

• The Point of Contact for this solicitation is Quincey Dillenback (quincey.dillenback.civ@us.navy.mil).

Solicitation / RFP / RFQ

This document contains several Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that outline requirements and representations related to telecommunications equipment and services, supply chain security, and general contract terms. Key clauses include those prohibiting contracting for certain telecommunications and video surveillance services or equipment (FAR 52.204-25), prohibitions related to ByteDance covered applications (FAR 52.204-27), and Federal Acquisition Supply Chain Security Act (FASCSA) orders (FAR 52.204-29, 52.204-30).

• Telecommunications Equipment/Services: Offerors must represent whether they provide or use covered telecommunications equipment or services, as defined in FAR 52.204-25 and DFARS 252.204-7016. Specific representations and disclosures are required if covered equipment or services are involved.

• Supply Chain Security: Compliance with Federal Acquisition Supply Chain Security Act (FASCSA) orders is required, prohibiting the provision or use of certain covered articles or products from prohibited sources. Offerors must represent their compliance and disclose any exceptions.

• ByteDance Application: Prohibition on the use of covered applications (e.g., TikTok) on executive agency information technology or contractor-provided IT under the contract.

• Small Business Representations: Offerors must provide representations regarding their status as a small business, including categories like EDWOSB, WOSB, SDVOSB, VOSB, HUBZone, and SDB.

• Payment Instructions: Wide Area WorkFlow (WAWF) is the required system for electronic invoicing and payment requests (DFARS 252.232-7006).

• Disputes: Parties agree to negotiate and use Alternative Dispute Resolution (ADR) techniques before litigation (DLAD 5452.233-9001).

• Evaluation Criteria: Award will be made to the responsible offeror whose offer is most advantageous, based on Lowest Price Technically Acceptable (LPTA). Factors include Price, Technical Capability, and Delivery.

• Technical Capability: Must be rated 'Acceptable,' meaning the quote meets all solicitation requirements and demonstrates adherence to technical specifications. Vendors must provide exact items requested.

• Price: Only technically acceptable quotes will be evaluated for price reasonableness. The lowest priced, technically acceptable offer will be selected.

• Delivery: Quotes must meet the Required Delivery Date (RDD) or propose an alternative nearest to the RDD.

• Offeror Submissions: Initial quotes should contain the vendor's best terms. Partial quotes or quotes received after the closing date will not be accepted. Vendor-specific terms and conditions that conflict with statutory or regulatory requirements may render a quote unacceptable.

• NAICS Code: 331420 with a small business size standard of 1,050 employees.

• Small Business Program: Various representations are required for small business categories.

• Traceability: Contractors must retain supply chain traceability documentation (DLAD C03).

• Product Verification Testing (PVT): May be invoked by the contracting officer post-award (DLAD E05).

• Origin Inspection: An evaluation factor of $2,500 will be added for each origin inspection proposed (DLAD E07).

Other / Unclassified

This document is a "Memorandum For The File" justifying the use of other than full and open competition for an acquisition under the simplified acquisition threshold. It cites FAR 13.106-1(b)(1)(i) as the basis for soliciting from a single source.

This document indicates that the government intends to sole-source the procurement of "MAINTENANCE AND REPAIR PARTS FOR 55K UHP MIP REMOVAL PROCESS" from APS PRESSURE SYSTEMS (dealer FLOW INTERNATIONAL CORP). The justification is based on "OTHER REASONS," specifically that genuine Flow International Corp parts are required for their machines/equipment. The document states that Flow International Corp is the only known manufacturer for these specific ultra-high pressure water jetting parts, and using after-market parts could lead to operator injuries, void warranties, and cease maintenance/troubleshooting support. Previous attempts to source similar materials through other vendors resulted in unusable parts and significant financial loss ($242K in rejected material).

The estimated cost is not explicitly stated, but the required delivery date is 4/30/2026.