Maintenance Agreement for EQUIPMENT SARTORIUS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institutes of Health (NIH), specifically the National Cancer Institute (NCI), is seeking a contractor to provide a Maintenance Agreement for Sartorius IncuCyte SX5 equipment (Serial # IC70655). This presolicitation aims to secure services for preventive maintenance and break/fix support for a critical system used in cancer research. Services will be performed onsite at NIH in Bethesda, MD. Responses are due by June 26, 2026, 1:00 PM ET.
Scope of Work
The contractor will provide all necessary labor, materials, and equipment for the maintenance and preventive maintenance of the IncuCyte SX5 system. This includes:
- One planned preventive maintenance service during the contract period.
- Break/fix services, including parts, labor, and travel.
- Base software upgrades.
- Provision of new replacement parts (to original equipment specifications) at no additional cost, with next business day delivery (excluding consumables).
- Software service and updates, along with telephone technical support.
The IncuCyte SX5 system is vital for NCI's studies on cellular responses to DNA damage, enabling efficient, high-throughput analysis of cell lines, cancer cell death, proliferation, immune markers, and cell migration/invasion. Given its constant use in a humidified environment, regular maintenance is crucial to prevent costly repairs and downtime.
Period & Place of Performance
- Base Period: Six (6) months, from July 1, 2026, to June 30, 2027.
- Place of Performance: Onsite at NIH, NCI, 10 Center Dr, B3B407, Bethesda, MD 20892.
Contract Details
- Type: Firm Fixed-Price Purchase Order.
- Set-Aside: None specified.
- Product Service Code: J066 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment).
Special Requirements
Services must be performed by technically qualified, factory-trained personnel. A primary service technician must have at least one backup with equivalent expertise. Exclusions for repairs include abuse, neglect, vandalism, Acts of God, fire, or water damage. Invoices must meet specific requirements for proper processing and payment.
Key Dates
- Published Date: June 16, 2026
- Response Due Date: June 26, 2026, 1:00 PM ET
Contact Information
- Primary Contact: Vishnuvajjala Hanumanth Rao (vishnuh@mail.nih.gov)