Maintenance and Repair of Emergency Alarm Systems

Amendment / Modification

• The solicitation closing date has been extended to April 28, 2026, at 10:00 AM Central European Time (CET).

• The Price Book (Attachment 4) has been updated to correct a typographical error and ensure alignment with the Performance Work Statement (PWS) amount.

• The overall ceiling of the current solicitation has been increased.

• Attachment 4 Bidders Price Book (updated).

• Solicitation closing date.

• Overall solicitation ceiling.

• The proposal deadline has been extended to April 28, 2026.

• Bidders should ensure they are using the updated Price Book for their submissions.

Solicitation / RFP / RFQ

This solicitation is for the "M&R of Fire Alarm System" for the United States Army Garrison (USAG) Wiesbaden. The services required include the maintenance, programming, and repair of installed fire alarm, evacuation, sprinkler, and fire suppression systems in accordance with established life safety standards.

• Maintenance and repair of fire alarm systems (CLINs 0001, 0004).

• Time and Material services for fire alarm systems (CLINs 0002, 0005).

• Backup for new facilities or life cycle replacement of fire alarm systems (CLINs 0003, 0006).

• Detailed work for CLINs is further described in PWS part 5.

• Equipment to be serviced for OMA and AFH facilities are listed in Attachments 1-3 (Inventory Fire Alarm, March 20, 2026).

• Contractors must complete Attachment 4 (Bidders Price Book, April 21, 2026).

• For Time and Material CLINs, offerors shall only provide pricing for the Labor Hour Rate; Material (OMA/AFH) line items will be established by the Government.

• CLINs 0003 and 0006 are for backup and should not be priced by the offeror; a predetermined amount will be input by the Government.

• Contract Type: Hybrid Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) Contract with Time and Materials Contract Line Items.

• Minimum Quantity: 1 JOB

• Minimum Amount: 300 EUR

• Maximum Quantity: 10 JOB

• Maximum Amount: 3,300,000.00 EUR (ceiling may be exceeded by apparent awardee's proposed price).

• Ordering Period: 36 months from contract award.

  • Ordering Period 1: 31 May 2026 - 30 May 2027
  • Ordering Period 2: 31 May 2027 - 30 May 2028
  • Ordering Period 3: 31 May 2028 - 30 May 2029

• Period of Performance for CLINs generally extends from 31 May 2026 to 30 May 2029, with some exceptions (e.g., CLIN 0005 to 30 May 2027).

• Offer Due Date: 28 April 2026 at 10:00 AM Local Time.

• Submission Method: Email to specified addresses (mandatory).

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors:

  • Factor I - Technical (Subfactors: Qualifications, Experience)
  • Factor II - Price
  • Supplier Performance Risk System (SPRS)

• A rating of "Acceptable" is required for all non-price factors.

• Offerors must provide a technical volume and complete required representations and certifications.

• Offerors must complete Attachment 4 (Bidders Price Book).

• The acquisition is UNRESTRICTED.

• NAICS Code: 922160, Size Standard: 922160.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects such as contract administration, payment, unique item identification, Buy American, antiterrorism, trade agreements, and more.

• Specific instructions for email submission of offers are provided, including size restrictions for attachments.

• Questions regarding the solicitation must be submitted in writing via email by 21 April 2026, 16:00 CET.

Forms / Attachments / Pricing Sheets

This document is a pricing breakdown for various maintenance and repair services related to fire alarm, sprinkler, and suppression systems at USAG Wiesbaden. It details estimated costs for different contract line item numbers (CLINs) across multiple ordering periods (Base Year 2026, Ordering Period 1, Ordering Period 2) and option years.

• CLINs: Covers maintenance and repair for OMA (Other Maintenance Activities) and AFH (Apartment for Housing) facilities.
• Service Types: Includes recurring services, on-demand repair services (fixed rate for up to 4 or 10 hours), programming, and backup systems.
• Fire Systems: Specific breakdowns for Fire Alarm Systems (Fire A), Sprinkler Systems (Sprinkler), and Fire Suppression Systems (Supp).
• Costing: Provides estimated costs in Euros for each CLIN and sub-CLIN, broken down by equipment, unit price, and estimated visits/units. Some material costs are marked as 'DO NOT PRICE WILL BE FILLED OUT BY THE GOVERNMENT AT AWARD'.
• Periods: Details pricing for Base Year 2026, and two subsequent ordering periods (June 2027-May 2028 and June 2028-May 2029).

This document is crucial for bidders to understand the cost structure and pricing expectations for the maintenance and repair services required. It allows vendors to prepare competitive bids by detailing the estimated quantities, unit prices, and types of services across different facility types and contract periods. Bidders should pay close attention to the CLINs and sub-CLINs to accurately price their proposals, noting any items where pricing is to be determined by the government.

Questions & Answers / Clarifications

This document provides a clarification regarding the contract ceiling for the opportunity.

• Contract Ceiling: The stated maximum of €3,300,000.00 for the 3-year term is an initial ceiling estimate, not a final limit.
• Final Ceiling Adjustment: The final contract ceiling will be set at €3,300,000.00 unless the apparent awardee's proposed price is higher.
• Offeror Cost Estimation: Offerors should provide their realistic estimated costs for required component replacements and maintenance, even if they exceed the initial ceiling.
• Award Adjustment: If an offeror is selected for award and their estimated costs exceed the initial ceiling, the contract ceiling will be adjusted to reflect their proposed price.

This clarification confirms that offerors should submit their realistic cost estimates, and the contract ceiling is subject to adjustment based on the awardee's proposed price.

Questions & Answers / Clarifications

This document provides a response to a question received during the Question Period for solicitation W912CM-26-Q-A016.

• Question: Regarding CLIN 0002 (b) T&M OMA material and CLIN 0005 (b) T&M AFH material, offerors inquired if they are required to price these materials or if the client will handle this pricing.

• Answer: Offerors are confirmed not required to provide pricing for Materials under CLINs 0002 and 0005. Attachment 4 – Offeror Price Book (Revised 21 April 2026) has been updated to reflect that Material costs will be populated by the Government at award.

• Offerors must still provide the required Labor Hour Rates for these CLINs, even though material costs will be handled by the Government.

• The Offeror Price Book (Attachment 4) has been updated to reflect this change.

Forms / Attachments / Pricing Sheets

This document, "Attachment 4 Bidders Price Book April 21 2026.xlsx", appears to be a pricing sheet or a detailed breakdown of costs associated with the opportunity. It outlines various CLINs (Contract Line Item Numbers) and their associated pricing structures for different performance periods (Base Year, Ordering Period 1, Ordering Period 2) and facility types (OMA - Other Maintenance Activities, AFH - Air Force Housing).

• Contract Line Item Numbers (CLINs): Details specific services such as Maintenance and Repair (OMA and AFH), On-Demand Repair Services, Routine Repair Services, FADS Maintenance and Programming, Time and Material repairs, and backup services for new facilities.
• Service Breakdown: Includes recurring services, on-call repairs (flat rate for up to 4 or 10 hours), and Time & Material (T&M) for repairs and materials.
• Preventive Maintenance (PM): Detailed breakdowns for PM on Fire Alarm Systems, Sprinkler Systems, and Fire Suppression Systems, including specific equipment and estimated visits.
• Performance Periods: Information is provided for the Base Year (2026), Ordering Period 1 (2027-2028), and Ordering Period 2 (2028-2029).
• Pricing Structure: Primarily uses Euro as the currency. Some CLINs are Fixed Price (FFP), while others are Time and Material (T&M). Some CLINs are marked "DO NOT PRICE WILL BE FILLED OUT BY THE GOVERNMENT AT AWARD".

This document is crucial for potential bidders as it provides the detailed cost structure and pricing requirements for the services outlined in the solicitation. Bidders must use this information to prepare their price proposals accurately, understanding the unit prices, quantities, and types of contracts (FFP vs. T&M) for each CLIN across the various performance periods and facility types. The specific breakdown of preventive maintenance for fire and sprinkler systems is particularly detailed.

Amendment / Modification

This amendment (0001) to Solicitation W912CM26QA016, dated April 22, 2026, modifies several CLINs related to maintenance and repair, and time and material services for OMA and AFH facilities.

Key changes include:

• CLIN 0001 (Maintenance and Repair OMA): The "FROM" and "TO" CLINs remain the same. The description notes that for more details, refer to PWS part 5. It also references Attachments 1-3 (Inventory Fire Alarm March 20, 2026) and Attachment 4 (Bidders Price Book). The date for Attachment 4 has been updated from April 10, 2026, to April 21, 2026.

• CLIN 0002 (Time and Material OMA): Similar to CLIN 0001, the "FROM" and "TO" CLINs are the same. It references PWS part 5 and Attachments 1-3. The date for Attachment 4 has been updated from April 10, 2026, to April 21, 2026. A note specifies that offerors should only provide pricing for the Labor Hour Rate in Attachment 4.

• CLIN 0004 (Maintenance and Repair AFH): The "FROM" and "TO" CLINs are the same. It references PWS part 5 and Attachments 1-3. The date for Attachment 4 has been updated from April 10, 2026, to April 21, 2026.

• CLIN 0005 (Time and Material AFH): The "FROM" and "TO" CLINs are the same. It references PWS part 5. The date for Attachment 4 has been updated from April 10, 2026, to April 21, 2026. A note specifies that offerors should only provide pricing for the Labor Hour Rate in Attachment 4.

• Contract Documents: The following contract documents were added: Attachment 4 Bidders Price Book April 21, 2026. The following contract documents were deleted: Attachment 4 Bidders Price Book April 10, 2026.

• Addendum to 52.212-1, Instructions to Offerors: This addendum has been updated to reflect changes.

• Offer Due Date: The offer due date remains unchanged.

• The primary impact for bidders is the updated date for "Attachment 4 Bidders Price Book" to April 21, 2026. Offerors must ensure they are using the most current version of this attachment for pricing.

• The amendment formally closes the question period.

• The solicitation's closing date remains unchanged.

Solicitation / RFP / RFQ

This solicitation, W912CM26QA016, is for the "M&R of Fire Alarm System" and seeks non-personal services for the maintenance, programming, and repair of installed fire alarm, evacuation, sprinkler, and fire suppression systems at United States Army Garrison (USAG) Wiesbaden, in accordance with established life safety standards.

The solicitation outlines six CLINs (Contract Line Items) for services:

• CLIN 0001: Maintenance and Repair (OMA facilities)
• CLIN 0002: Time and Material (OMA facilities)
• CLIN 0003: OMA backup for new facilities or life cycle replacement (DO NOT PRICE)
• CLIN 0004: Maintenance and Repair (AFH facilities)
• CLIN 0005: Time and Material (AFH facilities)
• CLIN 0006: AFH backup for new facilities or life cycle replacement (DO NOT PRICE)

Detailed work for CLINs is referenced in PWS Part 5. Attachments 1-3 provide inventory for OMA and AFH facilities. Attachment 4 is the Bidders Price Book.

• Contract Type: Hybrid Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) Contract with Time and Materials Contract Line Items.

• Minimum Contract Value: 300 EUR

• Maximum Contract Value: 3,300,000.00 EUR

• Minimum Quantity: 1 Job

• Maximum Quantity: 10 Jobs

• Ordering Period: 36 months from contract award, divided into three periods: May 2026 - May 2027, May 2027 - May 2028, and May 2028 - May 2029.

• Offer Due Date: 27 April 2026 at 10:00 AM Central European Time.

• Submission Method: Email to specified addresses. Mandatory email submission.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors:

  • Factor I - Technical (Subfactor A: Qualifications, Subfactor B: Experience)
  • Factor II - Price
  • Supplier Performance Risk System (SPRS)

• A rating of "Acceptable" is required for all non-price factors.

• Quotes will be evaluated based on initial submissions without discussions.

• The acquisition is UNRESTRICTED.

• NAICS Code: 922160 (Size Standard: 99 employees)

• Offers must be submitted in English and in PDF format.

• Questions must be submitted in writing via email no later than 21 April 2026 at 16:00 Central European Time.

• Specific clauses regarding Buy American, Trade Agreements, Item Unique Identification, Combating Trafficking in Persons, and others are incorporated by reference.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing non-personal services for the full preventive maintenance, inspection, programming, and repair of fire alarm, evacuation, sprinkler, and fire suppression systems within USAG Wiesbaden.

• The contractor will provide all personnel, equipment, supplies, and services necessary for maintenance, programming, inspection, and repair of the specified fire safety systems.

• Services include maintenance, programming, inspections, and repairs for systems listed in Attachment 1-3 (Inventory Price book).

• The contractor is responsible for administrative actions, material requisitioning, quality control, attending meetings, and preparing correspondence.

• On-call repairs are required as needed.

• The contractor must develop and maintain a Quality Control Plan (QCP) to ensure services meet contract requirements.

• The Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Specific performance standards and acceptable quality levels are detailed in Technical Exhibit A.

• Services are to be performed at various locations and buildings within USAG Wiesbaden.

• The PWS specifies recognized U.S. and Host Nation holidays.

• Contractor support hours are generally Monday through Friday, 0715 to 1600, with 24/7 response for on-demand services.

• Personnel Qualifications: Requires certified personnel, including a Program/Contract Manager, Master Electrician, and specialized technicians. Specific certifications (e.g., VDS, ISO9001, DIN EN 14675) are mandated.

• Security: Contractor personnel must meet security criteria for installation access and undergo background checks. Compliance with Army in Europe (AE) Regulation 190-16 and other relevant regulations is required.

• Training: Mandatory Anti-Terrorism (AT) Level I, OPSEC Level I, iWATCH, and Information Assurance (IA) training for all contractor employees.

• Safety: Compliance with FAR 52.236-13, EM 385-1-1, and applicable Host Nation Safety Laws and Regulations is required. An Accident Prevention Plan and Activity Hazard Analysis (AHA) are necessary.

• Environmental Compliance: Adherence to USAG Wiesbaden's environmental policy, including handling, use, storage, and disposal of hazardous materials, and compliance with German environmental laws.

• Key Control: Strict procedures for managing issued keys and key cards.

• Reporting: Various deliverables include QCP, personnel lists, test reports, and maintenance logs.

Forms / Attachments / Pricing Sheets

This document, "Attachment 4 Bidders Price Book April 10 2026.xlsx", provides detailed pricing information for various contract line item numbers (CLINs) across multiple performance periods. It serves as a pricing breakdown for potential bidders to understand the cost structure associated with the opportunity.

• Base Year (2026): Details pricing for CLINs 0001 (Maintenance and Repair OMA), 0002 (Time and Material OMA), 0003 (OMA back up), 0004 (Maintenance and Repair AFH), 0005 (Time and Material AFH), and 0006 (AFH back up).
• Ordering Period 1 (2027-2028): Similar CLIN structure as the Base Year.
• Ordering Period 2 (2028-2029): Similar CLIN structure as the Base Year.
• Specific CLIN Breakdowns: Includes detailed breakdowns for Preventive Maintenance (PM) of Fire Alarm Systems (CLIN 0001 OMA, CLIN 0004 AFH), Sprinkler Systems (CLIN 0001 OMA, CLIN 0004 AFH), and Fire Suppression Systems (CLIN 0001 OMA, CLIN 0004 AFH) across different periods.
• Unit Pricing: Provides unit prices in Euros for various components and services.

This pricing book is crucial for bidders to develop their proposals. It outlines the specific costs associated with different maintenance, repair, and backup services for OMA and AFH facilities, including detailed pricing for fire alarm, sprinkler, and suppression systems. Bidders must use this information to formulate their price submissions in accordance with the Performance Work Statement (PWS).

Solicitation / RFP / RFQ

This solicitation (W912CM26QA016) is for the maintenance, programming, and repair of fire alarm, evacuation, sprinkler, and fire suppression systems at United States Army Garrison (USAG) Wiesbaden. The services are non-personal and must adhere to established life safety standards.

• Maintenance, programming, and repair of fire alarm, evacuation, sprinkler, and fire suppression systems.

• Services must comply with established life safety standards.

• Specific tasks are detailed in PWS part 5.

• Attachments 1-3 provide inventory of fire alarm equipment for OMA facilities (March 20, 2026).

• Attachment 4 is the Bidders Price Book (due April 10, 2026).

• Contract Type: Hybrid Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) with Time and Materials Contract Line Items.

• Minimum Quantity: 1 Job

• Minimum Amount: 300 EUR

• Maximum Quantity: 10 Jobs

• Maximum Amount: 3,300,000.00 EUR

• Ordering Period: 36 months from contract award, broken into three 12-month periods: May 31, 2026 - May 30, 2027; May 31, 2027 - May 30, 2028; May 31, 2028 - May 30, 2029.

• Period of Performance for orders may extend up to 12 months after the contract's ordering period expires.

• Offer Due Date: April 27, 2026, 10:00 AM Central European Time.

• Offers must be submitted via email to the addresses provided.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

  • Technical Factor (Qualifications and Experience)
  • Price Factor
  • Supplier Performance Risk System (SPRS)

• A "Acceptable" rating is required for all non-price factors.

• Quotes must be in English and PDF format.

• Questions due by April 21, 2026, 16:00 Central European Time.

• This acquisition is UNRESTRICTED.

• NAICS Code: 922160

• The solicitation includes numerous FAR and DFARS clauses covering topics such as:

  • Contract terms and conditions (52.212-4)
  • Contract clauses incorporated by reference (e.g., Gratuities, Prohibition on Requiring Certain Internal Confidentiality Agreements, Service Contract Reporting Requirements, Combating Trafficking in Persons, Buy American Act, Trade Agreements, Item Unique Identification and Valuation, etc.)
  • Evaluation criteria (52.212-2)
  • Instructions to Offerors (52.212-1)
  • Payment instructions (WAWF)
  • AMC-Level Protest Program

• Specific CLINs (0001-0006) are detailed with pricing arrangements (Firm Fixed Price or Time and Materials).

• Amounts for CLINs 0002, 0003, 0005, and 0006 are provided in Attachment 4 and are not to be altered.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for the maintenance, inspection, programming, and repair of fire alarm, evacuation, sprinkler, and fire suppression systems within USAG Wiesbaden.

• Maintenance, inspection, programming, and repair of fire alarm systems (including Fire Alarm Dispatch Center and Fire Department full operating and integrated systems), evacuation systems, sprinklers, and fire suppression systems.

• Services are to be performed in accordance with established life safety standards and minimum standards set forth in the PWS.

• Contractor is responsible for providing all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision.

• On-call repairs are required as needed.

• Contractor must develop and maintain a Quality Control Plan (QCP) to ensure services meet contract requirements.

• Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Specific performance objectives and thresholds are detailed in Technical Exhibit A (Performance Requirements Summary).

• Services to be performed at various locations and buildings within USAG Wiesbaden.

• Operating hours are generally Monday through Friday, 0715 to 1600, excluding U.S. or German holidays, unless On-Demand services are required.

• 24/7 response is required for on-demand services.

• Key Personnel: Program/Contract Manager and Alternate required, with CVs submitted.

• Certifications: Contractor must be certified by VDS and have valid VDS Certificates for various systems (Fire Alarm, Sprinkler, Smoke Exhaust, Fire Extinguishing). ISO9001 certification is required annually.

• Personnel Qualifications: Technicians must be qualified ("befaehigte Person mit Sachkundnachweis"). A Master Electrician is required.

• Training: Anti-Terrorism (AT) Level I, OPSEC Level I, iWATCH, and Information Assurance (IA) Cyber Awareness Training are required for all employees within specified timeframes.

• Security: Compliance with Installation Access Control, background checks, and Host Nation Safety Laws and Regulations is mandatory.

• Environmental Compliance: Adherence to USAG Wiesbaden's environmental policy, including handling, use, storage, and disposal of hazardous materials.

• Reporting: Various reports and documentation are required, including QCP, test reports, inventory lists, and maintenance control books.

Form / Attachment / Pricing Sheet

This document is a maintenance record for fire control systems (Brandmeldeanlagen). It serves as a log to document inspections and tests performed on the system.

• Customer Information: Includes customer number, name, address, responsible party, department, phone number, and order/contract number.
• Location: Specifies the location of the fire control system.
• Manufacturer/Model: Identifies the producer and model of the system.
• Inspection Sections: Details various inspection and testing categories:
  • I. General: Checks for availability of operating instructions and control books, and documentation presence.
  • II. Visual Check: Assesses the optical condition of the system, wiring, detectors, alarm devices, and special equipment.
  • III. Functional Test: Verifies the functionality of primary and secondary detection lines, manual and automatic detectors, control lines, extinguishing system actuating devices, delay times, optical and acoustic alarm devices, and monitoring functions.
  • IV. Current Supply: Tests mains voltage, battery and power failure, battery load, and battery age. Records battery replacements and charging/neutral/alarm currents.
  • V. Detector Inspection: Conducts tests on smoke detectors and manual push buttons according to VDE 0833 standards, noting any replacements.
  • VI. Other: Records whether changes were made to the fire control panel (BMZ), if it complies with VDE guidelines, and if extensions are required or recommended. It also confirms if the maintenance interval according to VDE has been performed and if the system is operational.

This document is a record of maintenance and testing for a fire control system. While not directly a solicitation or SOW, it provides detailed information about the operational status and maintenance history of a critical system. Bidders involved in opportunities related to fire alarm systems, maintenance, or upgrades may find this document useful for understanding the existing system's condition, compliance standards (VDE), and maintenance requirements. It could inform proposals by highlighting the need for specific testing, compliance checks, or ongoing maintenance services.

Form / Attachment / Pricing Sheet

This document is a maintenance record for kitchen fire extinguishing systems. It serves as a checklist to document the inspection and maintenance performed on these systems.

• Customer Information: Includes customer number, name, address, and responsible contact.
• System Details: Covers general checks, fire extinguishing agent tank status (number of systems, cylinders, pressure, last refill/replacement), and piping condition (lines, connections, nozzles).
• Fire Detection: Details checks for mechanical detection (actuating elements, cables, rollers, manual release) and electrical detection (automatic detectors, manual release).
• Fire Control Panel: Records checks for the fire control panel, including manufacturer/model, battery/mains voltage, battery age, installation date, actuating devices, monitoring, optical/acoustic alarms, and fire department notification.
• Other Checks: Includes status of protected devices being switched off, gas supply shut-off, and exhaust air system operation and filter cleanliness.
• Protected Devices: Lists specific devices and their release temperatures.

This document is a record of maintenance performed on kitchen fire extinguishing systems. While not directly part of a solicitation for new systems, it demonstrates the type of documentation and checks that are part of ongoing maintenance contracts for such equipment. Bidders offering maintenance services would find this format and the listed checks relevant to understanding service requirements.

Form / Attachment / Pricing Sheet

This document is a maintenance record protocol for sprinkler fire extinguishing systems. It serves as a checklist for routine inspections and maintenance performed on these systems.

• Customer Information: Includes customer number, name, address, department, and order/contract number.
• System Details: Manufacturer, model, and location of the system.
• Maintenance Sections: Covers general checks, water supply, compressed air/water boiler, pumps, alarm valves, piping, electrical monitoring, and other miscellaneous items.
• Checklist Items: Each section contains specific components and maintenance tasks to be verified (e.g., "Schmutzfänger geprüft" - Splash guard checked, "Systemtrenner geprüft" - Check valve checked, "Kompressor betriebsbereit" - Compressor ready for use).
• Status Indicators: Implied completion or status of each checked item.

While this document is a maintenance record and not a solicitation, it provides detailed information about the components and operational checks required for sprinkler fire extinguishing systems. Bidders involved in maintenance, repair, or installation of such systems may find this useful for understanding the expected standards and components of existing systems they might be tasked with servicing or replacing.