Maintenance and Repair Service for Philips Medical Imaging Equipment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16), has issued a Special Notice announcing its intent to award a sole source, Indefinite Delivery, Indefinite Quantity (IDIQ) contract to PHILIPS NORTH AMERICA LLC. This contract is for Maintenance and Repair Service for Philips Medical Imaging Equipment at the G.V. (Sonny) Montgomery VA Medical Center in Jackson, Mississippi. The VA cites FAR 13.106-1(b)(1)(i), stating Philips is the only capable source. Interested parties must submit their capabilities by May 18, 2026, 12:00 PM CDT.
Scope of Work
The requirement is for a comprehensive Full-Service Plan/Agreement covering Philips Medical imaging equipment and systems. Key services include:
- 24-hour vendor support.
- Provision of parts for service.
- Software upgrades.
- On-site corrective and preventative maintenance.
- Services performed by manufacturer-trained and OEM-certified technicians.
- Minimum equipment uptime of 95%.
- Response to service calls within one business day.
- Remote diagnostic support compliant with VA cybersecurity requirements.
- 12-month advance notice of End-of-Life/End-of-Service-Life (EOL/EOSL) for systems/components. A detailed list of specific Philips equipment, including asset name, plan, options, EOL/EOSL dates, serial numbers, and EE/MX codes, is provided. Various service agreement types (e.g., RightFit Support, RightFit Primary Service Plan) are defined, detailing coverage for components like X-ray tubes, detectors, and MR coils.
Contract & Timeline
- Contract Type: Sole Source, Indefinite Delivery, Indefinite Quantity (IDIQ).
- Period of Performance: October 1, 2026, through September 30, 2031 (Base Year plus four option years).
- Published Date: May 11, 2026.
- Submission Deadline: May 18, 2026, 12:00 PM CDT.
Eligibility & Set-Aside
This is an intent to award a sole source contract to PHILIPS NORTH AMERICA LLC. The NAICS Code is 811210 (Analytical Laboratory Instrument Manufacturing) with a size standard of $34 Million.
Submission & Evaluation
This notice is not a request for competitive proposals. It is an intent to award a sole source contract. However, interested parties who believe they can meet the requirement and that competition would be advantageous must submit their interest and capabilities via email. Responses must provide clear and convincing evidence of capability. The Government is not obligated to acknowledge receipt or provide feedback. Responses should be emailed to Caleb Parker at caleb.parker@va.gov.
Additional Notes
- No phone calls will be accepted.
- Proprietary, classified, confidential, or sensitive information should not be included in responses.
- The Government will not pay for any information submitted.
- This notice does not obligate the Government to acquire any products or services.