Maintenance, Repair, and Replacement of Exhausted Charcoal Filter System for Drinking Water
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Army Garrison (USAG) Bavaria - Hohenfels requires non-personal services for the recurring maintenance, repair, and replacement of its exhausted charcoal filter system at the drinking water plant in Hohenfels, Germany. This unrestricted opportunity seeks qualified contractors to ensure the continuous operation and quality of the drinking water supply. Proposals will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Offers are due by January 19, 2026, at 11:30 AM (Local Time).
Scope of Work
The contractor will be responsible for the complete removal and disposal of approximately 81.0 m³ of existing activated charcoal media and the supply and installation of new Silcarbon S 835 filters. This includes flushing, filling, and reconnecting the system. Microbiological water sampling, in accordance with German Drinking Water Regulation (TrinkWV) and DIN38407-F21, is required to verify contaminant removal, including Chlorine, Smell, Ozone, Chlorinated Hydrocarbons, Halogenated Hydrocarbons, Pesticides, Herbicides, Explosion Residues, RDX, and PFAS. The scope also covers the repair or complete replacement of the filter tanks' internal coating, including blasting and application of Silka TW 146 coating. The water system must remain operational throughout the process, with only one filter serviced at a time.
Key Requirements & Qualifications
Prospective offerors must demonstrate significant qualifications, including:
- Company certification to NSF/ANSI 61.
- On-site personnel holding German or EU-recognized trade certifications (e.g., Meisterbrief or Gesellenbrief) in plumbing or system mechanics.
- A Project Manager proficient in both English and German.
- Verifiable past performance on at least two projects of similar size and scope within the last five years.
- Compliance with installation access, PIV, security policies, iWATCH, AT Level 1, and OPSEC training.
- Submission and maintenance of a Quality Control Plan (QCP).
Contract Details & Timeline
- Contract Type: Firm Fixed Price (FFP)
- Solicitation Number: W912PB26QA009
- Set-Aside: Unrestricted
- NAICS Code: 221310 (Water, Sewage, and Other Systems)
- Period of Performance: A Base Year (July 1, 2026 – June 30, 2027) and four Option Years, extending potentially through June 30, 2031.
- Place of Performance: USAG Bavaria – Hohenfels, Building #603, Germany.
- Offer Due Date: January 19, 2026, 11:30 AM (Local Time)
- Published Date: February 3, 2026
Evaluation Criteria
Award will be based on the Lowest Price Technically Acceptable (LPTA) methodology. Evaluation factors include:
- Technical: Subfactors for Certification, Key Personnel Qualifications, and Past Performance.
- Supplier Performance Risk (SPRS)
- Price
Submission Information
Proposals must be submitted via email to the addresses listed in the solicitation. Offerors must be registered in the System for Award Management (SAM) and submit invoices through Wide Area Workflow (WAWF).