Maintenance service contracts for 2 government owned equipment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institutes of Health (NIH), specifically the National Institute of Allergy and Infectious Diseases (NIAID), intends to award a non-competitive, firm-fixed-price purchase order to Carl Zeiss Microscopy, LLC for maintenance and service agreements for two government-owned microscopes. This requirement supports critical research at the Rocky Mountain Laboratories (RML) in Hamilton, MT. While non-competitive, other responsible sources may submit capability statements or proposals for consideration. Responses are due June 22, 2026, at 5 PM EST.
Purpose & Scope
This acquisition aims to secure a one-year maintenance and service agreement for a Zeiss LSM 880 confocal microscope and a Zeiss Axio Scan.Z1 slide scanning microscope. These instruments are heavily used by NIAID's Division of Intramural Research (DIR) investigators for research on immunologic, allergic, and infectious diseases. The service agreements are essential to maintain the microscopes in optimal operating condition, preventing research disruptions due to lack of maintenance or mechanical failure.
Key services include:
- One (1) annual preventative maintenance visit (PM), including labor and travel.
- Unlimited on-site repairs, including labor, travel, and replacement parts/modules.
- Prioritized on-site response for critical repairs.
- Unlimited access to the ZEISS Microscopy Digital Customer Engagement Center (DCEC).
- Firmware and software updates.
- All services performed by factory-trained and certified field service engineers using genuine Carl Zeiss Microscopy parts.
Contract Details
- Type: Non-competitive, Firm-Fixed-Price Purchase Order
- Solicitation Number: 75N98026Q00574
- Period of Performance: One year
- Estimated Value: Not expected to exceed the simplified acquisition threshold.
- Intended Awardee: Carl Zeiss Microscopy, LLC, as the Original Equipment Manufacturer (OEM) and sole source with proprietary knowledge and resources.
Set-Aside & NAICS
- Set-Aside: Not set aside for small business.
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- Small Business Size Standard: $34.0 million
Submission & Evaluation
Although this is a Notice of Intent for a non-competitive award, responsible sources may submit a capability statement, proposal, or quotation. Submissions must include:
- Price quotations (unit price, list price, shipping, handling, delivery timeframe, F.O.B. point, product/catalog numbers, descriptions).
- Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification.
- Active registration in SAM.gov is required.
Evaluation factors for any submitted responses may include past performance, technical capability, special features, expected lifecycle, warranty, and maintenance availability.
Point of Contact
- Elaine Estrella: elaine.estrella@nih.gov
- Calvin Robinson: calvin.robinson@nih.gov