Maintenance service for the Thermo Electron Eclipse and Ultimate LC system mass spectrometer

SOL #: RFQ-NIAID-26-2275557Combined Synopsis/Solicitation

Overview

Buyer

Health And Human Services

National Institutes Of Health

NATIONAL INSTITUTES OF HEALTH NIAID

BETHESDA, MD, 20892, United States

Place of Performance

Bethesda, MD

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment (J066)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/04012dca07d545d79e3ac7cc61ad8ae1/view

Timeline

Posted

Apr 9, 2026

Last Updated

Apr 9, 2026

Submission Deadline

Apr 23, 2026, 3:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The National Institutes of Health (NIH) / National Institute of Allergy and Infectious Diseases (NIAID) is soliciting quotes (RFQ-NIAID-25-2247584) for maintenance services for their Thermo Electron Eclipse and Ultimate LC system mass spectrometers. This acquisition, processed under Simplified Acquisition Procedures (FAR Part 13), aims to award a firm fixed-price purchase order. Quotes are due by April 23, 2026, at 3:00 PM ET.

Purpose

The primary purpose is to secure a maintenance service agreement to ensure the critical Thermo Electron Eclipse and associated LC systems function properly, providing accurate data for high-value, limited samples. This prevents potential severe impacts and delays on critical research efforts due to improper maintenance or calibration.

Scope of Work

The requirement is for a comprehensive maintenance service agreement covering the following instruments:

ORBITRAP ECLIPSE, PTR READY (S/N FSN40256) with UNITY ESSENTIAL SUPPORT PLAN-MSPEC-LC-MS
FAIMS PRO (S/N FAIMS-20572) with Standard Options Plan-LSMS
UltiMate 3000 NCS-3500RS NANO Nano-Cap-S (S/N 8111932) with UNTY ESSENTIAL PLAN CHROM LC DNX
UltiMate 3000 WPS 3000TFC ANALYTICAL (S/N 8116925) with UNTY ESSENTIAL PLAN CHROM LC DNX
Ultimate 3000 VWD-3400RS (S/N 8118176) with UNTY ESSENTIAL PLAN CHROM LC DNX

Services include unlimited demand on-site service visits (maximum 72-hour response), engineer labor and travel, priority technical support, one scheduled preventative maintenance visit, coverage for Thermo Scientific supplied personal computers, OEM factory-certified replacement parts, e-Support access, and software/firmware updates.

Contract Details

Contract Type: Firm Fixed-Price Purchase Order
Set-Aside: None specified
Period of Performance: April 27, 2026 - April 26, 2027
Place of Performance: NIH/NIAID, 4 Memorial Drive, Bethesda, MD 20892
Payment Terms: Quarterly in Arrears

Key Requirements & Evaluation

Services must be of equal quality to those provided under a direct contract from the manufacturer, Thermo Electron. Offerors, especially third-party providers, must include Thermo Electron certification documentation as a dealer/service provider. If providing a billable contract service, certification confirming it is of equal service to a direct contract, including priority response time, is required.

Award will be based on technical capability to meet requirements and price. Prospective awardees must be registered in the System for Award Management (SAM.gov) prior to award.