Maintenance Service Plan for Philips Magnetic Resonance 3T Achieva and Philip MR Mid-Tier Power Supply System

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines service requirements for imaging equipment within the NIAID IRF's BSL-4 containment area, specifically focusing on maintaining a single MRI scanner.

• Provide preventive, remedial maintenance, and repair services for the Philips MRI 3T Achieva (Site #532851, Serial #17226) and its associated Philips Uninterrupted Power Supply System (MR Mid-Tier System, Site #62073790).

• Services include general system inspection, calibration, lubrication, filter replacement, minor operational updates, and non-emergency remedial maintenance.

• Contractor is responsible for all service reports, materials, parts, test equipment, transportation, and labor.

• Maintenance and calibration not performable outside the containment zone must comply with CDC BMBL for BSL-4 laboratory space.

• Routine maintenance is scheduled twice a year at six-month intervals.

• Performance Assurance Checks are detailed for various system components (e.g., System Level Checks, Magnet System, Gradient System, Liquid Cooling) with specified frequencies (e.g., 6-Months, 12-Months, 24-Months).

• Contractor must provide specific reports including meeting minutes, service call details, validation test reports, and quality/regulatory status reports within thirty days of occurrence.

• Services are to be performed at the IRF facility.

• Service Coverage hours are Monday through Fridays, 8:00 AM to 5:00 PM local time, excluding Federal holidays.

• Contractor personnel must comply with all Government facility laws, rules, and regulations.

• Access to high-containment areas requires specific procedures, including decontamination and approval.

• IRF imaging personnel will assist with phantoms and tasks within the containment area.

• Material used within containment must be subject to specific decontamination processes and sprayed chemicals.

• Factory testing and validation are required for all materials used in the containment area.

• Batteries for the Uninterrupted Power Supply Systems are not included in this service agreement.

• Contractor must respond to calls within two (2) hours and be on-site within four (4) hours for emergency repairs.

Solicitation / RFP / RFQ

This is a Notice of Intent (NOI) to award a sole source, firm-fixed price purchase order for maintenance services for imaging equipment located at a biological high containment BSL-4 Integrated Research Facility (IRF) at Fort Detrick, Frederick, Maryland. The National Institute of Allergy and Infectious Diseases (NIAID), National Institutes of Health (NIH) intends to negotiate with Philips North America LLC (Philips) as the only reasonably available source.

• Preventative, remedial maintenance, and repair services for specific imaging equipment:

  • Magnetic Resonance 3T Achieva, Site #532851 (Serial #17226)
  • Philips uninterrupted power supply systems (Philips MR Mid-Tier System, Site #62073790)

• Services include providing all facilities, service, reports, materials, parts, test equipment, transportation, and labor.

• Maintenance and calibration must comply with standard and special practices as described in the Centers for Disease Control and Prevention Biosafety in Microbiological and Biomedical Laboratories (BMBL) for BSL-4 suit laboratory space.

• Contractor personnel require escorted entrance into the IRF and imaging suites.

• Contract Type: Firm-fixed price purchase order.

• Period of Performance: February 1, 2026 – December 31, 2026.

• Place of Performance: Frederick, Maryland 21702.

• This notice is not a solicitation. Interested vendors may identify their interest and capability to satisfy this requirement by submitting a capabilities statement, including past performance, in writing within fifteen (15) days after publication of this notice.

• Such documentation will be used to determine whether to conduct this procurement on a competitive basis.

• The Government plans to award a contract within 30 days of this notice.

• NAICS Code: 811210 Other Electronic and Precision Equipment Repair and Maintenance (Size Standard: $34.0 Million).

• Philips Imaging is an other than small business.

• This is the only notice of the Government's intent to solicit, negotiate, and award to one source.

• Responses are for determining competition; they do not obligate the Government to award a contract or pay for information provided.

• Contact Linda Smith, Contracting Officer, at linda.smith2@nih.gov for additional information or to submit responses.