Maintenance Services of Air Condition Units (Split Systems)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Warsaw is soliciting quotes for Maintenance Services of Air Condition Units (Split Systems) in Warsaw, Poland. This is a multiple award indefinite-delivery indefinite-quantity (IDIQ) contract for a one-year period. Quotations are due by April 3, 2026.
Scope of Work
This requirement covers annual routine maintenance for approximately 500 inside and 450 outside Air Conditioning units located in U.S. Embassy offices and residential properties in Warsaw, Poland.
Contract & Timeline
- Type: Solicitation (Request for Quotes - RFQ No. 19PL9026Q0011)
- Contract Type: Multiple Award Indefinite-Delivery Indefinite-Quantity (IDIQ)
- Duration: One-year period
- Set-Aside: None specified
- Quotations Due: April 3, 2026
- Published Date: March 20, 2026
Evaluation
Award will be made to the responsible company/companies submitting acceptable offer(s) at the lowest price(s). The U.S. Government intends to award based on initial proposals, though discussions may be held if necessary.
Submission Requirements & Important Notes
- Electronic Submission: Quotations must be submitted electronically to warsawproc@state.gov.
- Format & Size: Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB.
- Language: Quotations must be in English.
- Proposal Volumes: Two separate volumes are required:
- VOLUME 1 (Price): SF-18, Section A (price format), Section L (Representations and Certifications), and proof of SAM registration.
- VOLUME 2 (Technical): Offeror's Qualifications (per Section J), Business Management/Technical Proposal (including Experience and Past Performance, and Qualifications of AC Technician(s)).
- SAM Registration: Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submission. Failure to register may deem the offer non-responsible.
- Subcontracting Prohibited: The Contractor must perform all services using its own resources and personnel. Offers proposing subcontracting any portion of the services will be deemed non-responsive and disqualified.