Maintenance Services of Barriers and Gates
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Rome, has issued a Solicitation (RFP 191T7026R0001) for preventive maintenance services for hydraulic traffic barriers and automatic gates. These services are required at the Embassy Compound and U.S. Government-owned properties in Rome, and at the Consulates in Florence and Naples, Italy. The contract will be a combination of Firm Fixed-Price for scheduled maintenance and Indefinite Delivery/Indefinite Quantity (IDIQ) for unscheduled/emergency services. Proposals are due May 15, 2026, at 12:00 noon local time.
Scope of Work
The contractor will provide all personnel, supplies, and equipment for comprehensive maintenance and repair. Key requirements include:
- Scheduled Maintenance: Per the Comprehensive Maintenance Plan (CMP) and Exhibit D.
- Unscheduled/Emergency Services: Provided on an as-needed basis via individual delivery orders, with materials reimbursed at cost.
- Personnel: Qualified technicians with at least 3 years of experience; the designated supervisor must be fluent in English.
- Reporting: Regular inspection reports, quarterly reports, and specific reports for unscheduled work.
- Compliance: Adherence to all local laws, regulations, and safety standards.
- Equipment: Maintenance will cover systems such as Bavak B-Secure Speedgates and may involve specific hydraulic oils like Eni Arnica S 46.
Contract & Timeline
- Contract Type: Firm Fixed-Price (scheduled) and IDIQ (unscheduled/emergency).
- Period of Performance: One base year with four one-year option periods.
- Currency: All prices must be submitted in Euros; VAT will not be reimbursed.
- Response Due: May 15, 2026, 12:00 noon local time.
- Published: April 13, 2026.
- Pre-Proposal Conference: A pre-proposal conference will be held on April 28, 2026, at 9:00 a.m. local time at the U.S. Embassy in Rome. Attendees must arrange entry by April 24, 2026, 12:00 noon via email to RomeGSOProcurement@state.gov.
Eligibility & Submission
- Eligibility: Offerors must operate an established business in Italy, be technically qualified, financially responsible, demonstrate prior maintenance experience, and meet local insurance and licensing requirements. SAM.gov registration is mandatory prior to proposal submission.
- Set-Aside: No specific set-aside designation.
- Submission Method: Electronic submission via email to ROMEGSO-OFFERS@STATE.GOV. Proposals must be in MS-Word/Excel 2007/2010 or Adobe Acrobat (pdf) format, with individual files not exceeding 25MB.
- Required Documents: SF-1442, Section B (Pricing) & Exhibit A, Section K (Representations and Certifications), Section L information, IRS Form W-14, and proof of SAM Registration. Bidders must complete Exhibit A - Pricing Schedule.
Evaluation
Award will be made to the lowest-priced, technically acceptable, responsible offeror. Technical acceptability will be assessed based on proposed work information, personnel qualifications, equipment, financial resources, experience, and past performance.
Points of Contact
- Primary: Crystal D Sheridan (SheridanCD@state.state.gov, 390646742581)
- Secondary: Tiziana Carfora (CarforaT@state.gov, 390646742177)