Managed Teleradiology Services Phoenix Area Indian Health Service (IHS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Phoenix Area Indian Health Service (IHS) is conducting market research through this Sources Sought notice to identify qualified firms capable of providing fully managed, non-personal services teleradiology services. This requirement is for the Phoenix Indian Medical Center (PIMC) and potentially other IHS units in Arizona, Nevada, and Utah. The government seeks responses from Indian Small Business Economic Enterprises (ISBEE), Indian Economic Enterprises (IEE), Other Small Businesses, and Large Businesses. Responses will inform the acquisition strategy, including potential Buy Indian Act set-asides. Responses are due by March 6, 2026, at 2:00 PM MST.
Purpose
This Sources Sought notice, issued in accordance with FAR Part 10, is for market research purposes only and does not constitute a solicitation. Its primary goal is to determine the availability and capability of various business types to meet the IHS's teleradiology needs. The information gathered will be used to determine the appropriate acquisition strategy, which may include set-asides under the Buy Indian Act and/or FAR Part 19. This notice clarifies the requirement for fully managed, non-personal services, superseding previous notices that focused on staffing.
Requirement Overview
The anticipated contract is for a five-year period (base plus four option years) for comprehensive teleradiology services. The contractor will be responsible for interpreting a wide range of medical images, including Plain Film, CT, Ultrasound, Mammography, DEXA, and potentially MRI. Services must be provided 24/7/365, ensuring routine, urgent, and STAT turnaround compliance, with verbal notification for critical findings within 30 minutes. Key aspects include a robust Quality Assurance (QA) and peer review program, Mammography Quality Standards Act (MQSA) support, HL7 interface capability, and PACS integration. The contractor must provide all necessary personnel, infrastructure, telecommunications, and equipment, adhering to HIPAA, CMS, TJC, FDA, ACR, and MQSA standards. The estimated annual volume is 51,000 to 63,000 studies. This is strictly for fully managed, non-personal services and not for radiologist staffing or locum tenens.
Key Capabilities Sought
Interested firms should demonstrate capability in:
- 24/7/365 Coverage Model: Including staffing, surge capacity, and subspecialty coverage.
- Exam Volume Capacity: Experience interpreting at least 40,000 exams annually across various modalities.
- Quality Assurance Program: Detailed peer review methodology, discrepancy tracking, and compliance with TJC and CMS.
- MQSA Support: Capability to provide a Lead Interpreting Physician and support MQSA accreditation.
- IT Infrastructure: Secure PACS integration, HL7 interface, telecommunications redundancy, and system architecture (non-cloud solutions are being evaluated; FedRAMP approval required for cloud).
- Credentialing and Compliance: Radiologist credentialing, professional liability coverage ($2M/$6M), and adherence to federal healthcare facility standards.
- Past Performance: Experience with comparable federal, tribal, VA, DoD, or hospital system contracts, including annual exam volume and contract value.
- Business Structure: Details on prime/subcontractor arrangements and infrastructure ownership.
Contract Details & Eligibility
The tentative NAICS code is 621512 - Diagnostic Imaging Centers, with a size standard of $19.0M. The IHS Contracting Officer will prioritize purchases using Indian Small Business Economic Enterprise (ISBEE) set-asides to the maximum extent possible under the Buy Indian Act. Firms claiming IEE status must complete and submit the "Indian Economic Enterprise Representation Form" to self-certify their eligibility and must be registered with SAM.
Submission Instructions
Responses are limited to 15 pages and must be submitted electronically to Dekovan.Cook@ihs.gov. The subject line should be: "Phoenix Area Teleradiology Sources Sought SS-26-PHX-015". Response Due Date: March 6, 2026, at 2:00 PM MST.