Marine Cook Services

Questions & Answers / Clarifications

This document provides answers to questions submitted by interested quoters regarding the MTY Marine Cook Services RFQ (19MX5626Q0006). It clarifies aspects of the solicitation and is posted on the Monterrey Contract and Procurement Opportunities public website.

• Shopping Escort: If a marine security guard is unavailable, an official driver will escort the cook for grocery shopping during working hours.

• Quoted Price Basis: The quoted price should refer to section 1, "SCOPE OF WORK," and not be solely based on serving 7 MSGs.

• Insurance: The solicitation refers to section 1, part 7 "INSURANCE" for details on required insurance policies, including whether they must be private.

• Cleaning: Cleaning requirements are detailed in solicitation part 1.3.4 "Cleanliness."

• Staff English Proficiency: Mandatory English speaking for kitchen staff is addressed in part 2.0 "MANAGEMENT AND SUPERVISION."

• Holidays and Leave: Paid holidays and administrative leave are covered by solicitation clause 652.237-72 "Observance of Legal Holidays and Administrative Leave."

• Age Eligibility: Personnel must be at least 18 years old and legally authorized to work in Mexico. The contractor must verify this.

• Proposal Timeline: The projected timeline from proposal submission to contract award is approximately two months, but this is an estimate.

• Security Certification: Security certification applies only to personnel assigned to this contract who will work at the Marine House.

• Special Events: Special events include holidays and significant occasions; the cook may be asked to prepare meals for gatherings during these times.

• Fresh Beverages: Clarification on "fresh beverages" is found in solicitation part 1.3.1.3.1 "Menu Planning."

• Payments: Fintech accounts are being verified for compatibility with the payment system. Providing a traditional bank account is recommended as a backup to avoid delays.

• Quotations are due at 17:00 local time on April 22nd, 2026.

• An updated RFQ will be shared by April 14, 2026. Any changes to the solicitation will be communicated via written amendment.

Form / Attachment / Pricing Sheet

This document is a vendor registration form used to collect necessary information for electronic funds transfer (EFT) payments in USD to a bank within the United States. It is required for new registrations or changes to existing accounts.

• Company Information: Vendor Name, DUNS #, Contact Name, Contact Email, Address, Phone Number, FAX, Website.
• Bank Information: Bank Name, Bank Routing Number (9 digits, starting with 0, 1, 2, or 3), Account Number, Currency of account.
• Authorization: Signature and Date fields, with a space for FMC approval.

Vendors must complete and submit this form accurately to ensure they can receive payments via EFT. It is crucial for financial setup related to any awarded contract.

Form / Attachment / Pricing Sheet

This document is a certification form related to the National Defense Authorization Act (NDAA) Section 889, specifically concerning the use of certain telecommunications and video surveillance equipment or services. It requires vendors to represent whether their offered products or services, or their internal operations, utilize prohibited equipment or services. This form is intended for use in procurement actions under the micro-purchase threshold.

• NDAA Section 889 Compliance: The form addresses the prohibition on the U.S. Government purchasing or contracting with entities that use specific telecommunications equipment and services from designated manufacturers (e.g., Huawei, ZTE, Hytera, Hikvision, Dahua).
• Representation Questions: Vendors must indicate whether they [ ] do or [ ] do not provide covered telecommunications equipment or services as part of their offered products/services. They must also represent whether they [ ] do or [ ] do not use covered telecommunications equipment or services in their own operations after conducting a reasonable inquiry.
• Disclosure Requirements: If a vendor answers "yes" (does/will) to using or providing covered equipment/services, they must provide additional disclosure information as specified in FAR 52.204-24(e).
• Vendor Information: Requires the Vendor's legal name, authorized representative's name, signature, and date.

Bidders must complete and submit this form to certify their compliance with NDAA Section 889 regulations. Failure to properly complete this certification may impact their ability to be considered for the opportunity. It requires vendors to perform due diligence regarding their supply chain and internal use of telecommunications equipment and services.

Form / Attachment / Pricing Sheet

This document is a vendor registration form required for electronic funds transfer (EFT) payments in Pesos. It is used for new registrations or changes to existing account information.

• Company Information: Vendor Fiscal Name, RFC (for Mexican Companies), Point of Contact Name, Telephone Number, E-mail Address, and Address.
• Bank Information: Bank Name, Bank Address (1, 2, 3), Bank SWIFT BIC, Account Number, CLABE, Currency of Account (Pesos), and Account Type (Checking or Savings).
• Signature and Date: Fields for vendor signature and date.
• FMC Approval: A field for internal FMC approval.

Bidders must complete and submit this form to provide the necessary bank details for receiving EFT payments in Pesos. This is crucial for ensuring timely and accurate payment processing for any awarded contract.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Marine Security Guards Cook/Food Services for the U.S. Consulate General Monterrey. The government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price, potentially based on initial quotations.

Quotations must include:

• Section 1: Pricing

• Section 3: Technical Proposal criteria

• Section 5: Representations and Certifications

• Completion of IRS Form W-14 for potential exemption from the 2 percent withholding required by 26 U.S.C. 5000C (Zadroga Act) on foreign procurements (refer to FAR 52.229-12).

• The contract type and period of performance are not explicitly stated in this letter, but it references an attached solicitation document.

• Submit quotations following instructions in Section 3 of the solicitation and complete required portions of the attached document.

• Submit to the address shown on Standard Form 1449.

• Quotations are due by 15:00 local Monterrey time on Wednesday, April 22, 2026.

• Evaluation will be based on acceptable offer at the lowest price.

• Contractors must be registered in the System for Award Management (SAM) database (www.sam.gov) prior to submitting a quotation.

• A Pre-Quotation Site Visit and Conference will be held on March 31, 2026, at 13:00 p.m.

• Questions on the SOW, process, or deliverables are due April 7, 2026, at 16:00.

• The solicitation number is 19MX5626Q0006.

• The location posted for this opportunity is: https://mx.usembassy.gov/monterrey-contract-and-procurement-opportunities/