Marine Rotational Force - Darwin Aeromedical Evacuation Services

Questions & Answers / Clarifications

This document provides clarification and answers to vendor questions regarding Solicitation M6845026QM001.

• Guaranteed Minimum Tasking: The government confirms that there will be a guaranteed minimum of six (6) positioning/depositioning taskings and eighteen (18) days of standby alert, as detailed in PWS paragraph 2.0 Specific Tasks. This will be priced in accordance with CLINs 0001 and 0002.
• Task Order Accomplishment: The guaranteed minimums may be accomplished through multiple Task Orders, consistent with FAR clauses 52.216-18 and 52.216-19.

This Q&A clarifies specific details regarding minimum tasking and payment structures, which bidders should consider when preparing their proposals and pricing.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Aeromedical Evacuation (AME) services for personnel of the Marine Rotational Force – Darwin (MRF-D) during training exercises in the Northern Territory of Australia, ensuring the health and safety of service members in high-risk environments.

• Provide ad hoc rotary-wing airlift AME services, including aircrew, ground personnel, aircraft, supplies, and ancillary support.

• Services are required during periods of performance, with availability 24 hours per day, including weekends and holidays.

• Services may be needed for sustained (multi-week) employment.

• Task 1: Positioning/Depositioning Aircraft: Deploy/retrograde aircraft, personnel, and equipment to/from training areas (MBTA, KFTA, BFTA). Anticipates six scheduled training events, with a guaranteed minimum of six positioning/depositioning taskings.

• Task 2: Perform Mission Requirements: Provide dedicated aircraft in standby alert status during scheduled training events. Anticipates 1,080 hours (45 days) of standby alert, with a guaranteed minimum of 18 days.

• Task 3: Aeromedical Evacuation: Provide casualty/emergency evacuation via air movement to designated medical facilities. Includes mission profiles for collection, stabilization, and evacuation.

• Task 4: Training and Rehearsals: Conduct AME rehearsals and sustainment training with on-site medical personnel.

• Task 5: Reporting: Generate and submit all reports as per Section 6 of the PWS.

• Period of Performance (PoP): 15 April through 15 October 2026.

• Fully Mission Capable (FMC) Deadline: No later than 15 April 2026.

• Location: Training exercises in and around Mount Bundy Training Area (MBTA), Kangaroo Flats Training Area (KFTA), and Bradshaw Field Training Area (BFTA) in the Northern Territory of Australia.

• Response Time: Respond within five (5) minutes of notification; aircraft airborne within twenty (20) minutes.

• Aircraft Capabilities: Twin engine, 138 mph+, 400 km range, UHF/VHF radio, capable of transporting two non-ambulatory critical patients, dusty zone landing, Low Light Level (LLL) and Night Vision Goggles (NVG) capable, Instrument Flight Rules (IFR) capable. Rotary wing specific: winching, 100'x100' LZ landing capability.

• Personnel: Program Manager (PM), Aircrew (pilot + officer), Aircraft Maintenance Personnel, En-route Care Team (ACM Level 4 Physician and ACM Level 3 Flight Nurse or equivalents).

• Certifications: Aircraft must be licensed and maintained per FAA, CASA, DOT, and DoW rules. Specific rotary wing certifications required (A003, A021, A050, D093, FAA Part 133).

• Operational Readiness: Aircraft must be FMC for 100% of scheduled airlift taskings.

• Reporting: Daily SITREP and Sortie Reports, Event Reports, Patient Care Reports, NMC Repair Plans.

• Government: Provides ramp space/parking (as available), patient loading assistance (discretionary), office/working space (when feasible).

• Contractor: Responsible for aircraft, aircrew, maintenance, lodging, subsistence, per diem, contingency evacuation of personnel, mission planning, foreign clearance, medical equipment, hoist operations, NVG operations, and all reporting.

• Standby Alert Status: Billed on FMC hours.

• Blade Hours: Calculated from aircraft movement under power for flight until powered off.

• Fuel: Procured by contractor, reimbursed at cost.

• Reporting: Reports submitted per business day or as specified.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Aeromedical Evacuation (AME) services to support the Marine Rotational Force - Darwin (MRF-D) 26.3. The resulting award will be an Indefinite-Delivery Requirements contract with Firm-Fixed Price (FFP) and cost-reimbursement contract line items.

• Positioning/Depositioning: Aircraft, crew, and equipment to and from event tasking locations, including dedicated standby alert status.

• Standby Status: Aircraft and crew to remain in dedicated standby alert status for the duration of each event, including travel, lodging, and meals.

• Rotary-Wing Operations: For AME or rehearsal taskings.

• Fuel Reimbursables: Not to exceed amount for fuel reimbursement, supported by paid invoices.

• Period of Performance: April 15, 2026, to October 15, 2026.

• Contract Type: Indefinite-Delivery Requirements contract with Firm-Fixed Price and cost-reimbursement line items.

• Submission Method: Quotes must be submitted via email only. Mailed, faxed, CD/external media, or hand-carried submissions will not be accepted.

• Email Address: matheu.weaver@usmc.mil and oshane.r.francis@usmc.mil.

• Subject Line: Must clearly state the solicitation number (M6845026QM001).

• File Size Limit: 35MB per email; use multiple emails if necessary, numbered sequentially.

• Quote Validity: 60 days.

• Evaluation Factors: Price, Technical Acceptability, and Past Performance.

• Questions Deadline: 12:00 PM Pacific Time, 7 calendar days from the solicitation issue date (February 13, 2026). Questions must be submitted via email.

• This acquisition is UNRESTRICTED.

• Offerors must be registered in the System for Award Management (SAM).

• Commercial Airlift Review Board (CARB) approval is required for air carriers.

• The current provider is Berry Aviation, Inc., under Contract No. HTC71123FC028.

• All required documents must be submitted in the specified format (PDF for non-pricing, Excel for pricing).

• Specific page limitations apply to different volumes of the quote.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Aircraft Information Sheet," provides a table for contractors to identify the specific aircraft they intend to use for the Marine Rotational Force – Darwin (MRF-D) Aeromedical Evacuation (AME) Australia contract. It specifies that only aircraft listed in this table are approved for contract performance. Contractor-owned or controlled aircraft may be replaced via contract modification, but all proposed aircraft must be technically acceptable to the Department of War (DoW) Air Carrier Survey Team.

• Period of Performance: 15 April 2026 – 15 October 2026
• Aircraft Identification Table: Requires details for Primary Aircraft #1 and #2 (if applicable), including:
  • Aircraft Make
  • Aircraft Model & Variant
  • Aircraft Type
  • Tail Number
  • No. of PAX seats, # Seats, #Stretchers
  • Empty Weight
  • Max Payload (lbs)
  • Aircraft Range @ Max Payload (nm)
  • Max Takeoff Weight (MTOW) (kg)
  • Takeoff Field Length @ MTOW (m)
  • Fuel Burn Rate (L/hr)
  • Positioning from Location
  • Depositioning to Location

Bidders must use this attachment to detail the specific rotary-wing aircraft they will utilize for providing airlift support. This information is crucial for the government's technical acceptability determination and for understanding the capabilities of the proposed aircraft. The table outlines all necessary technical specifications and operational parameters that must be provided for each aircraft.

Form / Attachment / Pricing Sheet

This document is a worksheet designed to collect past performance information from potential bidders. It serves as a template for bidders to document up to five (5) relevant contract examples from the last three years that are similar in scope, magnitude, and complexity to the current requirement.

• Project Title / Contract Name
• Contract Number
• Contract Type (e.g., FFP, T&M)
• Total Contract Value
• Period of Performance
• CPARS Evaluation Availability (Yes/No)
• Customer / Client Information (Agency, POC, Title, Email, Phone)
• Description of Services Provided
• Description of Relevancy (explaining similarity to the current requirement in scope, magnitude, and complexity)

Bidders must use this worksheet to provide evidence of their past performance. Completing this form accurately and thoroughly will help demonstrate their capability to successfully execute the work described in the solicitation. The information provided will likely be a key factor in the evaluation of proposals.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for references to evaluate a contractor's performance on a previous contract. It is used to gather candid feedback on the contractor's adherence to contractual requirements and overall business conduct.

• Contractor Being Evaluated: Information about the contractor whose performance is being assessed.
• Respondent Information: Details about the person completing the questionnaire (Name, Title, Email, Phone, Role on Contract).
• Performance Evaluation: A rating scale (Exceptional to Unsatisfactory) and specific areas for evaluation, including Quality of Service, Schedule/Timeliness, Cost Control, Management/Business Relations, and Other.
• Narrative Assessment: Open-ended questions asking for a brief description of the work performed, any significant problems and their resolution, and reservations about awarding future contracts to the contractor.

This questionnaire is crucial for bidders as it outlines the type of feedback the government solicits regarding past performance. Understanding the evaluation criteria and the specific questions asked can help bidders prepare their own past performance narratives and identify references who can provide strong, relevant feedback. The submission instructions and deadlines for returning the completed questionnaire are also critical for ensuring timely submission of evaluation data.