Market Survey: UPP VOR Tree Trimming Services

Market Survey / Request for Information

The Federal Aviation Administration (FAA), Western Service Area, Northwest Mountain Region, is conducting this market survey to understand the current marketplace for Tree Trimming Services for the Upolu VORTAC (UPP VOR) facility in Kona, Hawaii. The survey aims to identify capable sources and assess competition levels for potential future solicitations, which may include set-asides for small businesses or full and open competition.

Potential contractors will be required to provide all personnel, equipment, tools, materials, supervision, and services necessary to perform Tree Trimming Services as specified in a future Statement of Work (SOW). The NAICS code for this requirement is 561730 - Landscape Services. The scope of work is subject to change before a final solicitation is advertised.

• Antenna Counterpoise Surface Elevation: 1765 Feet
• GPS COORDINATES: 20° 12′ 4.24″ N, 155° 50′ 32.77 W
• Location: Upolu VORTAC (UPP VOR) Upolu, Kona, Hawaii

Interested vendors must submit the following information:

• Project name

• Company name (including DBA)

• Address

• Phone number

• Point of contact

• Email address

• Business size status (e.g., 8(a), Small Business, SDVOSB)

• Verification of active registration in the System for Award Management (SAM)

• Deadline: May 21, 2025, by 4:00 PM Pacific Time

• Submission Method: Electronically via email to John.G-CTR.Space@faa.gov

• The FAA will not pay for any information or administrative costs incurred in responding to this market survey.

• Vendor participation does not guarantee future business.

• The market survey may or may not result in a solicitation.

Statement of Work (SOW)

To trim trees twice a year and remove shrubs, grass, and other vegetation surrounding the UPP VOR antenna at Upulo VOR, Kona, Hawaii, to prevent interference with the radiated signal. The terrain is described as steep and located on a mountaintop.

• Trim and mulch trees, shrubs, grass, and other vegetation within a 350-foot radius centered on the VOR antennas, covering a 360-degree area.

• Mow and/or poison all vegetation on the entire counterpoise.

• Trim and shorten trees, shrubs, and vegetation below the counterpoise to at least six (6) feet below the surface area elevation of the antenna counterpoise (1765 feet) and below the antenna line of sight.

• Cut down, chip, and spread trees and vegetation within FAA property in the specified area.

• Mow vegetation/grass for ease of maintenance.

• Trees outside of FAA property must be topped at least six (6) feet below the surface area (elevation 1756) and removed.

• Work must not interrupt or interfere with the normal operation of the VOR.

• Minimum interference with roads, adjacent ranch owners, and the VOR system and subsystems.

• No obstruction of roads or use of the FAA facility without permission.

• Prevent damage to existing improvements and protect improvements on adjoining properties and Government property. Restore any damaged improvements to their original condition.

• Location: Upulo VOR, Upolu, Kona, Hawaii.

• Work hours: Monday through Friday during daytime hours, excluding federal holidays.

• Note: Work should not be scheduled during the Hawaiian Hawks mating period (August-September).

• Contractor must be aware of the Hawaiian Hawks habitat near the UPP VOR site.

• Contractor must comply with all FAA, Federal, State, and local instructions, rules, security, safety, environmental, and health requirements.

• Work performed at the site shall be done under FAA supervision at all times.