Mass Spectrometer Repair - Gainesville, FL

Statement of Work (SOW) / Performance Work Statement (PWS)

To repair or replace a malfunctioning turbo pump on an IQ-X mass spectrometer, which is essential for the government's research.

• Repair the malfunctioning turbo pump by replacing cables, replacing the pump, or both.

• Diagnose the source of the malfunction.

• Reboot the instrument and ensure it is functioning as expected through calibration procedures, including an overnight bakeout.

• Calibration must meet pre-programmed tolerances before repair is considered complete.

• Repairs are expected to take no longer than three working days once initiated on site.

• Repairs shall be completed within 14 days After Receipt of Order (ARO).

• Daily verbal progress reports are required, detailing work completed, work to be accomplished, and any problems encountered and their resolution.

• On-site repairs at 1700 SW 23rd Drive, Gainesville, FL 32608.

• Work will not be conducted on federal holidays.

• Applicants must submit documentation from Thermo Scientific authorizing them to perform the repair.

• Personnel must be certified to work on Thermo equipment, use Thermo OEM parts, and have experience with IQ-X mass spectrometers.

• The government will furnish access to the facility and supply routine laboratory equipment/consumables (LCMS solvents, ultrasonic bath cleaner, drying oven, glassware).

• A standard travel fee and extended day fee will be paid in accordance with Federal regulations for on-site travel.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Mass Spectrometer Repair services. The government intends to make one award.

• The primary CLIN (Contract Line Item Number) is 0001 for Mass Spectrometer Repair, with an estimated quantity of 1 EA.

• A detailed Statement of Work (SOW) is provided as Attachment 1, outlining specific requirements.

• Attachment 2 provides the Wage Determination.

• The anticipated award type is not specified, but it is expected to be a single award.

• The period of performance is 14 Days After Receipt of Order (ARO).

• Quotes must include pricing for all items as structured on page 1.

• Pricing should include any quantity price discounts and discounts for prompt payment.

• Total price evaluation will consider parts, travel, labor, shipping, and any other quoted pricing for the 14-day period of performance.

• Quotes must be submitted via email to jennifer.busbea@usda.gov with the subject line “Quote for 1232SA26Q0486.”

• Questions regarding the solicitation are due by 05/18/2026, 12:00 PM Central Time, and should be emailed to jennifer.busbea@usda.gov.

• Quotes are due by the date and time indicated on sam.gov.

• Evaluation will be based on the lowest price technically acceptable (LPTA) criteria.

• Technical Acceptability will be rated "acceptable" or "unacceptable" based on the ability to meet all requirements.

• Past Performance will be evaluated as "Acceptable," "Neutral," or "Unacceptable."

• Only the lowest priced quote will be evaluated for Technical Acceptability and Past Performance. If it is not acceptable, the next lowest priced quote will be evaluated.

• The document references various small business provisions (e.g., HUBZone, Total Small Business Aside, Utilization of Small Business Concerns, Small Business Subcontracting Plan, Nonmanufacturer Rule), suggesting potential set-aside considerations or requirements.

• This solicitation incorporates numerous FAR and AGAR clauses and provisions by reference, including those related to commercial products and services, contractor employee rights, combating trafficking in persons, and various small business requirements.

• Specific AGAR clauses address Anti-Discrimination and DEI Compliance (452.203-71) and Unenforceable Supplier Terms (452.203-72), which bidders must review.

• The Service Contract Labor Standards may apply, and place of performance is currently unknown. Bidders must request wage determinations for potential performance locations if not provided.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. For this opportunity, the relevant area is Florida Counties of Alachua and Gilchrist.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates required fringe benefits (though specific details are not listed in this excerpt, it notes that they follow the occupational listing).
• Includes notes on Executive Orders (EO 13706 and EO 13658) regarding paid sick leave and minimum wage rates for federal contractors.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process).

Bidders must use this document to understand the minimum labor costs associated with the opportunity. It is crucial for accurately calculating labor costs in proposals to ensure compliance with federal regulations. The wage rates listed are the minimums that must be paid to employees performing work under the contract. Bidders should pay close attention to the specific occupations relevant to the services being procured and ensure their proposed wages meet or exceed these determinations. The notes on Executive Orders are also critical for understanding additional contractor obligations.