Master Phoropter with an autorefractor components and accessories.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Lexington VAMC Optometry Service, is soliciting quotations for a replacement Master Phoropter with autorefractor components and accessories. This is a Total Small Business Set-Aside for a Firm Fixed-Price contract. Quotations are due March 10, 2026, at 10:00 AM EST.
Scope of Work
The requirement is for specific ophthalmic instruments and related furniture, including:
- Reichert 11636 Illuminated Phoroptor
- Marco HandyRef-K Portable Autorefractor/Keratometer
- Lombart Standard Trimline 6 Drawer Desk
- Refraction Desk Prewire Kit
- H Base Electric Table (with specific tops)
- K2 3 Instrument Table & Top
- Brewer New-Matic Stool
A Brand Name Justification specifies the need for the Reichert brand due to its superior optical precision, durability, established service network, and 'ultramatic' technology, which are deemed essential for high quality and accuracy. Technical proposals must include proof of meeting brand name requirements and an OEM Authorization Distribution Letter if the supplier is not the OEM.
Contract Details
- Type: Request for Quotation (RFQ), "all-or-none" single award, Firm Fixed Price.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 339112 (Ophthalmic Instruments, Equipment, And Supplies).
- Size Standard: 1000 Employees.
- Place of Performance: Lexington VAMC, Lexington, KY 40502.
Submission & Evaluation
- Offer Due Date: March 10, 2026, 10:00 AM EST.
- Questions Deadline: March 8, 2026, 10:00 AM EST.
- Submission Method: Email quotations and questions to Ryan.Mick@va.gov.
- Evaluation Factors:
- Technical Specification (Meeting or Exceeding requested items)
- Price
- Delivery
- Warranty (Manufacturer and Prime Contractor's)
- Award will be made to the responsible offeror whose offer is most advantageous, considering price and other factors. Alternate quotations are not accepted. Offerors must be active in SAM.
Additional Notes
The Buy American Act does not apply as the manufacturer produces products in the United States.