Materials Testing Lab Laundry and Floor Mat Service

Solicitation / RFP / RFQ

This is an OPEN-MARKET Firm Fixed Price (FFP) Request for Quotation (RFQ) for Materials Testing Lab Laundry and Mat Service. The U.S. Department of Transportation, Federal Highway Administration, Western Federal Lands Highway Division is procuring these services. The anticipated award date is January 22, 2026.

• Bi-weekly supply and cleaning of floor mats, aprons, and towels.

• Quarterly cleaning of a 2-compartment laundry bag rack and associated laundry bags.

• Specific quantities and sizes for various mats, aprons, and towels are detailed.

• The Materials Testing Lab uses citrus-based chemicals, and aprons/towels will contact soils and asphalt binder.

• Contract Type: Firm Fixed Price (FFP) Purchase Order.

• Period of Performance: Base period of 12 months (03/14/2026 - 03/13/2027) with four (4) optional 12-month periods (through 03/13/2031).

• Quote Due Date: January 22, 2026, 02:00 PM PT.

• Questions due by: January 20, 2026, 02:00 PM PT, submitted in writing to WFL.Purchasing@dot.gov.

• Submission Method: Electronic via email in PDF format.

• Evaluation Factors: Price, Technical Compliance with Solicitation Requirements, Relevant Past Experience, and Relevant Past Performance. Award will be made to the lowest priced quote that is technically acceptable.

• This is a Full and Open solicitation.

• NAICS Code: 812332 (Laundry and Drycleaning Services), Size Standard: $47.0 million.

• PSC Code: S209.

• Attachments include: Price Schedule, Offeror Work Experience, Past Performance Questionnaire, Materials Lab Locator, and Service Contract Act Wage Determination.

• Offerors must be registered in the System for Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is the Offeror Work Experience Form, to be completed and submitted by offerors. It is intended for the evaluation of past or present contracts that meet or exceed the stated criteria for Evaluation Factor 3.

• Offeror Information: Includes fields for Company Name, Company Address, Point of Contact, Phone Number, and E-mail Address.
• Contract Information: Includes fields for Contract Title, Owner/Agency Name, Location/Address, Point of Contact, and Contact E-mail Address/Phone #.
• Contract Details: Requires indication if the firm was the PRIME contractor (YES/NO). If PRIME, details on the number of subcontractors, total value of subcontracts, original and final completion dates, and original and final contract values are requested. A section is provided to describe the work performed under the contract.

Bidders must complete this form to provide details about their relevant past or present contract experience. The form has a strict page limit of five (5) pages per contract. This information will be used for evaluation purposes, specifically for Evaluation Factor 3.

Form / Attachment / Pricing Sheet

This document is a floor plan of the "First Floor" of a facility, indicating the locations of "First Aid and AED" (red circles) and "Survival Kits" (blue circles). It also shows evacuation routes (red arrows) and a designated assembly point ("Gather on the grassy area").

• Floor plan layout of rooms and corridors.
• Location markers for emergency supplies (First Aid/AED, Survival Kits).
• Evacuation routes and assembly point.
• Labels for various areas/rooms (e.g., Soils, Prep, Agg, Mix, Binder, CC, AA, BB).

This attachment provides critical information regarding safety and emergency procedures within the facility. Bidders may need to consider these layouts, evacuation routes, and assembly points when developing proposals related to facility operations, safety plans, or emergency preparedness, especially if the opportunity involves personnel working within or evacuating from this building.

Form / Attachment / Pricing Sheet

This document is a Service Contract Act (SCA) Wage Determination, specifically Wage Determination No. 2015-5563, Revision No. 27, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in specific areas of Oregon and Washington.

• Geographic Area: Oregon Counties of Clackamas, Columbia, Multnomah, Washington, Yamhill, and Washington Counties of Clark, Skamania.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and the required hourly wage rate.
• Fringe Benefits: Mandates that fringe benefits follow the occupational listing. Specific benefits detailed include:
  • Health & Welfare: $5.55 per hour (or $222.00 per week / $962.00 per month).
  • Health & Welfare (EO 13706): $5.09 per hour (or $203.60 per week / $882.27 per month) for contracts also covered by EO 13706.
  • Vacation: 2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years of service.
  • Holidays: A minimum of eleven paid holidays per year.
• Special Provisions: Includes notes on hazardous pay differentials (8% for high hazard, 4% for low hazard), uniform allowances, and guidance for conforming unlisted classifications.

This document is critical for bidders to understand the labor costs associated with the opportunity. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract, directly impacting the overall cost of proposals. Bidders must ensure their proposed labor rates meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is a Past Performance Reference Questionnaire designed to collect feedback from references regarding a contractor's performance on previous contracts. Offerors/quoters are to provide this questionnaire to their references, who will then submit it directly to the government.

• Contractor Information: Fields for the contractor's name, contract number, and contract description.
• Reference Information: Fields for the rater's name, contact details (telephone, email), and their role in relation to the contract.
• Rating Definitions: Provides definitions for performance ratings: Exceptional (E), Very Good (VG), Satisfactory (S), Marginal (M), and Unsatisfactory (U), along with guidance on justifying each rating.
• Performance Categories: Sections to rate the contractor on technical abilities, timeliness, cost control, ability to meet special needs, management team effectiveness, subcontractor management, small business subcontracting, compliance with laws and regulations, and resource/personnel management. Each category includes a space for supporting narrative.
• Recommendation: A question asking if the contractor would be recommended for similar requirements.
• Signature and Date: Fields for the rater's signature and date.
• Return Instructions: Specifies submission via email to WFL.Purchasing@dot.gov with a specific subject line and a deadline.

This questionnaire is crucial for bidders as it outlines the specific criteria the government will use to evaluate their past performance. Bidders should ensure their references are prepared to provide detailed and accurate feedback across all rated categories, as this feedback directly impacts the overall evaluation of their proposal.