May 2026 National Assessment Governing Board Meeting
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Education, National Assessment Governing Board (NAGB), has issued a Combined Synopsis/Solicitation (RFQ) for lodging and meeting services for its May 2026 Quarterly Board Meeting. This Total Small Business Set-Aside opportunity seeks a venue in the Washington, DC metropolitan area (including Bethesda, MD, and Alexandria/Arlington, VA) with public transportation access. Clarification questions are due by February 17, 2026, and quotes are due by March 6, 2026.
Scope of Work
NAGB requires comprehensive services for its meeting scheduled for May 14-15, 2026, with lodging from May 12-15, 2026. Key requirements include:
- Lodging: 82 room nights at or below the federal per diem rate ($276 for May 2026), with all guest rooms and meeting space at the same general location.
- Meeting Space: Detailed setups for staff offices, breakout rooms, and a plenary room for May 13-15, 2026, including specific capacities and configurations (e.g., conference, hollow square, classroom style). The General Session room requires 2,900-3,000 sq ft with no columns.
- Food & Beverage: Coffee service and working lunches for specified dates and attendee counts, with an expected 20% discount off published menu prices.
- Audiovisual (AV): Comprehensive AV equipment for breakout rooms and hybrid plenary sessions, covering video, audio, computer, and internet. NAGB will provide its own LCD projectors.
- Preferred Concessions: Includes complimentary rooms (1 per 50 guest rooms), discounted lodging for local staff, waiver of resort fees, 25% off in-house AV partner services, complimentary/discounted Wi-Fi, discounted F&B, and discounted/complimentary parking.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation (RFQ) under Simplified Procedures (FAR Part 12.201-1).
- Period of Performance: May 13, 2026, to May 16, 2026.
- Set-Aside: Total Small Business.
- NAICS Code: 721110 (Hotels (Not Casino) and Motels), with a small business size standard of $40.0M.
- PSC: X1AB - Lease/Rental of Conference Space and Facilities.
- Clarification Questions Due: 12:00 pm ET, Tuesday, February 17, 2026.
- Quote Due Date: 12:00 pm ET, Friday, March 6, 2026.
Submission & Evaluation
Quoters must be registered in SAM.gov and include their Unique Entity ID (UEI). Quotes must remain valid for 120 days. Required submissions include a Technical Response Form, Quote Worksheet (detailing AV, discounts, concessions), Past Performance Information (at least two references for similar scope within 3 years), and a Teaming Agreement (if applicable). Award will be based on best value, considering Technical Quality, Vendor Experience (Past Performance), and Price. Non-price factors are significantly more important than price, but price and concessions may become deciding factors as technical differences narrow. The Government reserves the right to award without discussions.
Additional Notes
All questions and quotes must be submitted via email to Tony White, Contract Specialist, Team Lead, at tony.white@ed.gov. Payment will be made via the Invoice Processing Platform (IPP) system. A site visit may be conducted at the Government's discretion.