MC-CBRN Medical Emergency Manager

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Medical Counter – Chemical, Biological, Radiological, and Nuclear (MC-CBRN) support services. The primary goal is to provide non-personal advisory and assistance (A&AS) services to the Air Education and Training Command (AETC) Medical Readiness Division (AETC/SGX) to support the MC-CBRN program.

• Provide oversight, compliance, policy guidance, and technical support for the MC-CBRN program.

• Support medical emergency management in accordance with established program goals and objectives.

• Estimate workload for one Full-Time Medical Emergency Manager.

• Coordinate with AETC/SGX for MC-CBRN program oversight.

• Ensure contractor employees complete mandatory annual training (e.g., HIPAA, Cyber Awareness, Derivative Classification, OPSEC, FEMA courses) and any additional training required.

• Coordinate with AETC/SGX and other agencies on MC-CBRN program requirements, issues, and consultative support.

• Support daily activities of the MC-CBRN program and provide reach-back support.

• Review unit Medical Contingency Response Plans (MCRPs) for compliance with Air Force directives.

• Collect and evaluate MC-CBRN guidance change requests.

• Maintain situational awareness of subordinate Federal Coordinating Center capabilities.

• Coordinate support for Federal Coordinating Center staff assistance visits and National Disaster Medical System (NDMS) bed availability reporting.

• Assist with the preparation and execution of Home Station Medical Response (HSMR) annual budget.

• Act as a subject matter expert for the Home Station Medical Response Working Group.

• Provide home station medical response training support.

• Provide guidance on HSMR inventory for current and future needs.

• Monitor and assist with medical exercise development, execution, and improvement planning.

• Facilitate Public Health Emergency Management nominations.

• Performance objectives are summarized in a Service Summary, with performance thresholds and methods of surveillance.

• Examples include: Reviewing guidance (90% monthly, periodic/valid customer complaint), Monitoring FCC capabilities (90% bi-annually, periodic/valid customer complaint), and assisting with HSMR budget (100% inspection with defined criteria for Excellent, Very Good, Satisfactory, Marginal, Unsatisfactory).

• Normal hours of operation: Monday - Friday, 0730-1630, excluding Federal holidays.

• Flextime or compressed work schedules may be used and must correspond with Government personnel duty hours.

• Place of Performance: HQ Air Education and Training Command, JBSA-Randolph, Texas. Occasional travel to San Antonio area, AETC base locations, and HQ AFMEDCOM for training, briefings, mission events, and site visits.

• Telework is situational based on AETC guidance and HPCON levels.

• Minimum Qualifications: At least 3 years of experience in emergency management medical field; DoD experience in strategic planning, social marketing, program development; experience in workflow analysis, business process reengineering, and A&AS; experience in multi-tasking; proficiency in Microsoft Office Suite and internet search tools; experience in medical CBRN response, NIMS, and HSEEP; completion of specific FEMA IS courses.

• English Language Requirement: Ability to read, speak, understand, and write English effectively.

• Contractor employees must present a neat, well-groomed appearance and professional demeanor.

• Conflict of Interest: Must comply with DoD and Air Force regulations regarding conflicts of interest.

• Information Assurance Certification: Personnel accessing information systems must have proper and current certifications per DoDM 8140.03.

• Security Requirements: Obtain base identification and vehicle passes. Submit a written request with employee details prior to contract start. Personnel must present government-issued ID and Form I-9. A facility security clearance Tier 3 (Secret) is required prior to award and performance.

• Contractor personnel requiring access to classified information must possess a T3 Clearance and be able to work in classified and unclassified DoD information systems.

• HIPAA Business Associate Agreement (BAA): Required, outlining obligations for handling Protected Health Information (PHI).

• Contractor Travel: May be required throughout CONUS. Requires Government pre-approval via Travel Authorization Request (TAR) and Letter of Identification (LOI). Reimbursement is cost-reimbursable per FAR 31.205-46.

• Quality Control Plan (QCP): Contractor must provide a current QCP.

• Government Furnished Items/Services: Workspace, furniture, computers, telephones, office supplies, test data, tools, electronic mail, LAN connectivity, refuse collection, custodial services, utilities, police, fire, and ambulance services will be provided.

Sources Sought Notice

This notice is issued by the Department of the Air Force, 502D Contracting Squadron, Joint Base San Antonio, to query the market for potential interested, capable, responsible, and qualified offerors for Medical Counter – Chemical, Biological, Radiological and Nuclear (MC-CBRN) program support. The government is collecting market data to inform acquisition planning.

• The contractor shall provide non-personal advisory and assistance (A&AS) services.

• Services are in support of the MC-CBRN program within AETC/SG.

• The work involves medical emergency management.

• A draft Performance Work Statement (PWS) is referenced for details.

• Table 1 outlines CLINs: MC-CBRN Support Medical Emergency Manager (12 Months) and Travel (1 Lot).

• Anticipated Award is Firm Fix Price (FFP).

• Interested offerors are encouraged to complete the "Sources Sought Notice/Questionnaire".

• Responses are due no later than 23 February 2026, 11 am CST.

• Correspondence should be sent to Ying Yang (ying.yang@us.af.mil) and Michael Simington (michael.simington@us.af.mil).

• This is a voluntary notice, not a solicitation for quotes or proposals.

• No evaluation letters or results will be issued.

• The government is utilizing NAICS code 541690 with a Business Size Standard of $19.0M.

• The questionnaire includes sections for identifying small business status and socio-economic concerns (8(a), HUBZone, SDVOSB, WOSB, SDB, Small Business).

• All information provided is strictly voluntary.

• Proprietary information must be clearly identified.

• The market survey is intended to determine the applicable planning and acquisition strategy.