Meal Deliveries to Camp Dodge VAARNG

Solicitation / RFP / RFQ

This solicitation (W912LQ26QA022) is for the procurement of prepared delivered meals for 276 personnel at Camp Dodge, Iowa, between August 13-30, 2026. The acquisition is set aside for Small Business.

• Breakfast Meals: 576 meals to be delivered between August 13-30, 2026.

• Dinner Meals: 576 meals to be delivered between August 12-29, 2026.

• Delivery is FOB Destination.

• Pricing Arrangement: Firm Fixed Price for both meal types.

• Specific delivery quantities and dates are detailed in the Partial Delivery Schedule for each meal type.

• The document references a Performance Work Statement (PWS) and an Information Sheet as attachments.

• The contract type is not explicitly stated, but the solicitation method is RFQ (Request for Quote).

• The period of performance is tied to the delivery dates in August 2026.

• Estimated value is not stated.

• Offer Due Date: June 15, 2026, no later than 11:00 AM EST.

• Submission Method: Electronic copy via email to matthew.c.guyer.civ@army.mil with the solicitation number in the subject line.

• Quote Validity: Prices must be held firm for 60 calendar days from the closing date.

• Evaluation: The Government intends to award to the responsive, responsible vendor whose quote is the lowest price. Award will be made without discussions, but the Government reserves the right to conduct discussions if necessary.

• Required Submission Items: Signed and completed Information Sheet, unit pricing for line-item numbers 0001 and 0002 (including all associated costs), and a menu for each meal by date.

• This acquisition is set aside for Small Business.

• NAICS Code: 311991, Size Standard: 700.

• Questions must be submitted via email ONLY to Matthew Guyer and David Pickard by June 1, 2026, no later than 11:00 a.m. EST.

• The solicitation incorporates FAR clauses by reference, including those related to System for Award Management, Terms and Conditions for Commercial Products, Small Business Set-Aside, Child Labor, Equal Opportunity, Combating Trafficking in Persons, and Buy American-Supplies.

• DFARS clauses are also incorporated, including those related to requirements for Former DoD Officials, Whistleblower Rights, and Prohibition on Acquisition of Covered Defense Telecommunications Equipment or Services.

• The document includes detailed instructions for Wide Area WorkFlow (WAWF) payment and receiving reports.

Statement of Need (SON)

To procure prepared breakfast and dinner meals to be delivered to Camp Dodge, Iowa, for the Virginia Army National Guard.

• The contractor shall provide all personnel, equipment, and materials necessary to deliver prepared meals.

• No catering services are required.

• Meals must be high quality, hearty, filling, well-balanced, and provide variety and proper daily caloric needs.

• Meals shall not be prepared at the delivery location.

• Delivery is required between 0530 - 1730 daily.

• Meals must be delivered within specified time windows (Breakfast: 0530-0600; Dinner: 1700-1730).

• Meals must be delivered at correct temperatures.

• No more than one meal delivered outside the time window or with incorrect items/temperature per delivery.

• Quality Assurance Surveillance Plan (QASP) will be used to evaluate performance.

• Delivery Period: 12 August 2026 through 30 August 2026.

• Delivery Location: Camp Dodge, Iowa.

• Menu: Contractor must provide a menu during solicitation. Sample menus for breakfast and dinner are provided, including specific quantities and types of food items. Alternate protein sources are required for individuals with dietary restrictions (pork-free/vegetarian).

• Preparation: Meals must be prepared on the day of service, following nutritional practices. No deep-fat frying. Specific requirements for ground beef/turkey, bread, and yogurt fat content.

• Condiments & Beverages: Contractor must furnish all necessary condiments and beverages, including 1% milk and drinking water.

• Substitutions: Any menu variations require COR approval three calendar days in advance.

• Food Safety: Compliance with FDA Food Code and proper food storage/handling is mandatory. COR will inspect select delivered items.

• Installation Access & Security: Contractor personnel must comply with all installation access and security policies, including background checks and identification requirements.

• Contract Management: A Contract Manager (CM) must be designated.

• Identification: Contractor employees must clearly identify themselves as contractors.

• Combating Trafficking in Persons: Zero-tolerance policy applies.

• Organizational Conflicts of Interest (OCI): Contractors must notify the KO of any potential OCI.

• The delivery schedule and passenger count (Pax Count) are detailed in Technical Exhibit 3.

• The Performance Requirements Summary (PRS) outlines specific performance objectives and acceptable quality levels.

Form / Attachment / Pricing Sheet

This document is an information sheet that collects essential details from vendors interested in an opportunity. It is intended to be completed by the vendor.

• Quote Information: Includes fields for quote expiration, point of contact, email, and phone number.
• Vendor Information: Requires company name, indication of small business status (Y/N), CAGE code, and SAM UEI.

This form must be completed by potential bidders to provide necessary contact and company identification details as part of their response to an opportunity. It is crucial for establishing communication and verifying vendor eligibility.