Mechanical, Electrical, and Plumbing (MEP) Services for the Albuquerque Area IHS

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Mechanical, Electrical, and Plumbing (MEP) services for the Albuquerque Area Indian Health Service (AAIHS) facilities. The Department of Health and Human Services (DHHS), Albuquerque Area Indian Health Service (IHS), Division of Contracts and Grants Management (DCGM) anticipates awarding multiple firm-fixed-price Blanket Purchase Agreements (BPAs) to provide these services.

The scope of services includes on-call, routine, preventive, corrective, inspection, testing, certification, and emergency MEP services. Specific services include:

• Mechanical Services: Chillers, boilers, cooling towers, HVAC systems, air compressors, vacuum pumps, etc.

• HVAC Controls: Troubleshooting, calibration, repair, and replacement of field-level components.

• Electrical Services: Electrical distribution systems, lighting systems, grounding and bonding, emergency power systems, etc.

• Plumbing and Medical Gas Services: Domestic water, sanitary sewer, storm drainage, medical gas systems, etc.

• Life Safety and Fire Protection Services: Fire alarm systems, sprinkler systems, fire pumps, fire doors, kitchen hood fire suppression, etc.

• Ancillary and Compliance Support Services: Documentation, minor construction/demolition related to repairs, support during accreditation surveys, etc.

• Contract Type: Multiple firm-fixed-price Blanket Purchase Agreements (BPAs).

• Period of Performance: Base Year: TBD/2026 – TBD/2027, with four option years extending to TBD/2031.

• Estimated Value: Not explicitly stated, but the NAICS code is 561210 with a small business size standard of $47.0 million. The government intends to place at least $5,000 in orders under this BPA during the first 12 months.

• Submission: Quoters shall submit a complete quotation package consisting of three volumes (Technical Qualifications, Past Performance, Quote/Pricing) plus a signed SF-1449. Electronic submission (PDF preferred) is required.

• Evaluation Criteria: Quotes will be evaluated on a best-value tradeoff basis, considering Technical Capability (most important), Past Performance, and Pricing.

• Key Deadlines:

  • Offer Due Date: May 11, 2026, 1700 ET
  • Questions Due: April 9, 2026

• This acquisition is a total Indian Small Business Economic Enterprise (ISBEE) Set-Aside, with a cascading set-aside.

• 1st Tier: Indian Small Business Economic Enterprise (ISBEE)

• 2nd Tier: All other Small Business concerns

• NAICS Code: 561210

• Small Business Size Standard: $47.0 million

• Services will be conducted at various AAIHS Service Unit facilities across New Mexico, Colorado, and Texas.

• Response times vary based on service type (Emergency, Urgent, Routine).

• Contractors must comply with all facility access, security, noise, dust, and debris control requirements.

• Personnel must hold applicable professional certifications.

• Invoices must be submitted electronically via the IPP or successor system.

Form / Attachment / Pricing Sheet

This document is a Microsoft Excel pricing template provided by the government for offerors to propose pricing for Mechanical, Electrical, and Plumbing (MEP) services under a Blanket Purchase Agreement (BPA).

• Instructions: Details how to complete the template, emphasizing that only gray cells are for contractor input. It specifies that all proposed labor rates must be fully burdened hourly rates and outlines requirements for emergency premiums, service call charges, mobilization fees, minimum service hours, material markups, and travel rates.
• Labor Rates: Requires offerors to provide fully burdened hourly rates for various labor categories (e.g., Master Electrician, Journeyman Plumber, HVAC Technician, Project Manager), including an optional emergency premium percentage.
• Fees & Minimums: Requires proposed flat fees for service calls (regular and after-hours), emergency mobilization, and minimum billable hours.
• Material Markups: Requires proposed markup percentages for different material categories, with a comparison against government-established ceilings.
• Travel: Requires proposed travel rates (mileage, lodging, per diem) if travel is separately reimbursable.
• Sample Call Order: Includes government evaluation scenarios to compare offeror pricing.

Offerors must use this template to submit their pricing for MEP services. Accurate and compliant completion is crucial for proposal evaluation. The template guides bidders on the specific pricing components required, including labor, fees, markups, and travel, and highlights how the government may use sample scenarios for evaluation.

Form / Attachment / Pricing Sheet

This document is a "Memorandum to the Contract File" regarding an "Approved Deviation from the Buy Indian Act." It serves as a form to document and justify deviations from the standard procurement process that prioritizes Indian Economic Enterprises (IEE) under the Buy Indian Act (25 U.S.C. 47).

• Subject: Approved Deviation from the Buy Indian Act.
• Authority: Cites 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, requiring preference for IEEs.
• Deviation Justification: Requires selection of a checkbox to indicate the proposed contract action's value and whether it's for simplified or commercial items.
• Basis for Deviation: Requires selection of a checkbox and a written basis, such as no reasonable expectation of obtaining competitive offers from IEEs, or that offers received were unreasonable or non-responsive.
• Required Authorization: Outlines the specific authorization levels needed based on the contract action value (e.g., Contracting Officer, Chief Contracting Officer, Head of Contracting Activity).
• Certification: Requires the requestor to certify the accuracy of the supporting documentation.
• Signatures: Includes fields for Requestor, Concurrence (Contracting Officer), and Head of Contracting Activity.

This form is used internally by the Indian Health Service (IHS) to document when they are deviating from the Buy Indian Act preference for Indian Economic Enterprises. Bidders may encounter this form attached to solicitations where the IHS is seeking to procure goods or services but has determined, through this deviation process, that it is not practicable or feasible to award to an IEE. Understanding this form helps bidders recognize potential situations where the standard socioeconomic preferences might not apply, although the document itself does not directly alter solicitation requirements for bidders.