Media Monitoring Canberra AUS

Quick Summary

The U.S. Mission Australia in Canberra, under the Department of State, has issued a Request for Quotations (RFQ) for Media Monitoring Services. This opportunity seeks a responsible offeror to provide comprehensive media monitoring, daily briefings, and related services for Australian and Pacific Islands media outlets. The contract will be awarded to the lowest price technically acceptable offeror. Quotations are due by March 26th, 2026, at 5:00 PM AEST.

Scope of Work

The selected contractor will provide extensive media monitoring across print, radio, television, online news, and social media, based on fixed and evolving search terms. Key deliverables include:

• Daily Briefing: Provided at 6:30 AM AEST, six days a week, including article summaries, links, 10 sections, 80 clip limits, embedded audio/video, unlimited recipients, custom formatting, and PDF attachments.
• Breaking News Alerts: Delivered via email and/or phone.
• Account Access: Provision for at least 15 account holders with capabilities to search, edit, compile reports, and order transcripts/downloads.
• Reporting: Various service-generated report options, including email-optimized newsletter templates.
• Internet Monitoring: Unlimited monitoring based on provided keywords.
• Downloads: All audio, video, and written transcript items available upon request.
• Support: Customized training for account holders and a dedicated service agent, plus an accountability mechanism for missed news stories.
• Resources: An up-to-date Media Contacts Directory.

Contract Details

• Contract Type: Request for Quotations (RFQ) leading to a contract.
• Duration: A one-year base period with a six-month option to extend.
• Payment: Monthly for satisfactorily performed services.
• Currency: Foreign firms must submit prices in AUD; U.S. firms must submit in USD. Goods and Services Tax (GST) will be priced as a separate 10% line item.
• Set-Aside: No specific set-aside is mentioned for this opportunity.

Submission & Evaluation

• Pre-Quotation Conference: An online conference will be held on March 11th, 2026, at 10:00 AM AEST. Prospective offerors should contact CNBGSOProcurement@state.gov by March 6th, 2026, at 2:00 PM for additional information.
• Questions Due: All questions regarding the solicitation must be submitted via email to CNBGSOProcurement@state.gov by March 20th, 2026, at 5:00 PM AEST.
• Quotations Due: Electronically to CNBGSOProcurement@state.gov by March 26th, 2026, at 5:00 PM AEST.
• Submission Format: Proposals must be in English, submitted in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format. File size must not exceed 30MB per email.
• Required Documents: Submissions must include SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, Proof of SAM Registration, and a Cybersecurity Supply Chain Risk Management (C-SCRM) Questionnaire.
• Evaluation: A preliminary evaluation will include a compliance review (with C-SCRM as a Go/No-Go factor), technical determination, and responsibility determination. Award will be made to the lowest price technically acceptable offeror.
• Eligibility: Offerors must be registered in the System for Award Management (SAM.gov) prior to submission.