Medical Case Reviewer Services for the Vaccine Injury Compensation Program (VICP)/ Countermeasures Injury Compensation Program (CICP).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to establish Blanket Purchase Agreements (BPAs) for medical-expert services and medical reviewer/case management support for the National Vaccine Injury Compensation Program (VICP) and Countermeasures Injury Compensation Program (CICP). The purpose is to support the litigation process, including the defense of petitions filed against the Secretary of Health and Human Services (HHS).

• Medical-expert services and medical reviewer/case management support.

• Services include providing testimony for medical cases or reviewing medical cases.

• Specific expertise required for Medical Experts includes MD/DO with current, active, full, and unrestricted license, a medical degree from an accredited US institution, passing NPDB query, and relevant clinical or research experience. Expertise in specific fields (pediatric and adult medicine) is detailed.

• For Medical Case Reviewers, MD/DO or PhD with advanced degrees from accredited institutions are required, along with relevant experience and affiliations.

• Offerors must confirm acceptance of stated hourly rates.

• This BPA will allow the issuance of Firm Fixed Price (FFP), Time and Material (T&M), and hybrid FFP/T&M Call Orders.

• Minimum order threshold: $125.00, $175.00, or $375.00.

• Maximum order threshold: $100,000.00.

• Maximum BPA value: $7.5M.

• Period of Performance: One (1) 12-month period, commencing on the date of establishment of the parent BPA. The specific period is 08/25/2025 to 08/24/2026.

• Solicitation Issue Date: 08/25/2025

• Offer Due Date: 08/21/2026, 1600 EST.

• Quotes will be reviewed, and BPAs may be issued on a rolling basis.

• Submission Method: Electronic quote (SF 1449) via email to Imelda Rocha at irocha@hrsa.gov.

• Required submission items include a signed SF 1449, price quote with labor categories, and confirmation of acceptance of hourly rates.

• Evaluation: The Government will award a contract to the responsible offeror whose offer is most advantageous, considering price and other factors. Evaluation factors include expertise and qualifications.

• NAICS Code: 621111 (Physicians' Offices).

• Small business size standard: $11M and $7.5M.

• Military or Federal employees cannot be considered for this award.

• The Government is obligated only to the extent of authorized purchases made under the BPA.

• Deliverables must be accompanied by delivery tickets with specific information.

• Contractors must be able to accept electronic payments and be registered in the System for Award Management (SAM).

• Attachments include: Description of Agreement (DOA), Invoice Instructions, Non-Disclosure Agreement, Data Collection Form, and Section 9 Contract Clauses.

Form / Attachment / Pricing Sheet

This document, "Attachment E - Section 9 - Contract Clauses," outlines the specific FAR (Federal Acquisition Regulation) provisions and clauses that are applicable to this solicitation. It requires offerors to complete and return certain representations and certifications.

• FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016): Requires offerors to represent whether they have unpaid federal tax liabilities or have been convicted of a felony within the preceding 24 months.
• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021): Requires offerors to represent whether they provide or use covered telecommunications equipment or services, with specific disclosure requirements if they do.
• FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021): Details prohibitions on contracting for specific telecommunications and video surveillance equipment and services, including definitions and exceptions.
• FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020): Requires offerors to represent their use of covered telecommunications equipment or services.
• 4.2202 Prohibition (No TikTok on Government Devices Act): Prohibits the presence or use of covered applications (like TikTok) on information technology used by Federal contractors.
• Various other FAR clauses: The document lists numerous other FAR clauses (e.g., 52.212-3, 52.212-4, 52.212-5, 52.216-18, 52.216-19, 52.216-22, 52.223-18, 52.224-70, 352.239-73, 352.239-74) that are incorporated by reference and apply to the contract, covering topics such as commercial items, contract terms, ordering, indefinite quantity, electronic information technology accessibility, and more.

Offerors must carefully review these clauses and complete all required representations and certifications accurately. Failure to comply with these contractual requirements may impact their ability to be considered for award or to perform the contract. Specific attention should be paid to the representations regarding telecommunications equipment and services, and the prohibition on certain applications.

Form / Attachment / Pricing Sheet

This document is a Non-Disclosure Agreement (NDA) required for Medical Case Reviewers providing services for the Vaccine Injury Compensation Program (VICP) and the Countermeasures Injury Compensation Program (CICP). It outlines the commitment to protect sensitive and proprietary information accessed during case reviews.

• Defines "sensitive and/or proprietary information and data" to include Personal Health Information (PHI), Personally Identifiable Information (PII), case review details, program guidelines, budget information, and litigation strategy.
• Prohibits the discussion, disclosure, release, publication, or reproduction of this information without prior written approval from the Contracting Officer.
• States that services must be free of conflicts of interest, preventing reviewers from performing services for individuals or attorneys with claims under VICP/CICP if they have previously served or are currently serving on that claim.
• Requires compliance with document security requirements, including protection of PHI and PII.
• Mandates the return, shredding, or destruction of records within 30 days of case adjudication or closure.
• Outlines signature blocks for the Medical Case Reviewer and Witness, along with retention details for copies.

Potential bidders must understand that signing this NDA is a mandatory requirement for performing medical case review services under the associated Blanket Purchase Agreement (BPA). It highlights the strict confidentiality and conflict of interest rules that will govern the performance of the contract.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Description of Agreement VICP_CICP.pdf", outlines the details of a Blanket Purchase Agreement (BPA) for medical expert services and medical reviewer/case managers. It serves as a foundational document for future "call orders" under the BPA.

• Purpose: To establish a BPA for medical expert services and case managers for the National Vaccine Injury Compensation Program (VICP) and Countermeasures Injury Compensation Program (CICP) in litigation defense.
• Type of Order: Authorizes Firm Fixed Price (FFP), Time and Material (T&M), and hybrid FFP/T&M Call Orders.
• Services: Commercial, non-severable services.
• Pricing: Details hourly rates for "VICP/CICP Medical Case Reviewer" ($125.00 and $175.00) and "VICP/CICP Medical Expert" ($375.00).
• BPA Estimated Threshold: A ceiling of $7.5 million, with minimums per order of $125.00-$375.00 and a maximum of $100,000 per order.
• Statement of Work (SOW): Includes background on VICP and CICP, defines tasks for Medical Experts and Medical Case Reviewers (e.g., case file review, report generation, testimony), and outlines performance periods (base period of 5 years).
• Evaluation Criteria: Details expertise requirements for Medical Experts (MD/DO, PhD) and Medical Case Reviewers, including licensure, degrees, experience, and specific medical fields.
• Tasks: Encompasses verification of contact information, non-disclosure agreements, record maintenance, encryption standards, privacy act compliance, incident response, SAM registration, training, government-furnished equipment, and background investigation requirements.
• Ordering Procedures: Outlines how orders will be issued, including required information and payment methods.
• BPA Administration: Identifies key government personnel (Contracting Officer, Contract Specialist, COR) and their responsibilities.
• Special Contract Requirements: Addresses key personnel, prohibition against personal services, and post-award organizational conflict of interest.

This document is crucial for potential bidders as it defines the scope of services, pricing structure, performance expectations, and administrative requirements for providing medical expert and case review services to the VICP and CICP. It details the qualifications needed, the types of tasks to be performed, and the contractual framework under which future work orders will be issued.

Form / Attachment / Pricing Sheet

This document provides instructions on how to receive payment under an attached award and how to submit requests for payment. It also clarifies the roles and limitations of the Contracting Officer Representative (COR).

• Receiving Payment: Requires registration in the System for Award Management (SAM.gov) and maintaining current Unique Entity Identifier (UEI) and banking information. Updates must be made in SAM.gov.
• Submitting Payment Requests: Payment requests must be submitted to aherzog@hrsa.gov or rhoward@hrsa.gov using the Medical Expert Panel Invoice Form. Supporting documentation may be required.
• Inquiries:
  • For payment-related questions, contact Andrea Herzog (AHerzog@hrsa.gov) or Robbin Howard (RHoward@hrsa.gov) at 301-443-6634.
  • For technical issues, inspection, and acceptance, contact the Contracting Officer Representative (COR).
  • For suspension or rejection of costs, contact the Contract Specialist.
• COR Limitations: The COR cannot solicit proposals, modify award terms, issue work instructions, or approve actions resulting in additional government charges. Such changes are the responsibility of the Contracting Officer.

This document is crucial for understanding the payment process and identifying the correct points of contact for various issues related to an awarded contract. It also clarifies the authority of the COR, which is important for managing contract performance and changes.

Form / Attachment / Pricing Sheet

This document is a Data Collection Form for the Vaccine Injury Compensation Program (VICP) Medical Expert Panel (MEP). It is intended to collect essential information from individuals participating in or associated with the MEP.

• General Instructions: Emphasizes clear completion of all fields, including 'Not Applicable (N/A)'. It also specifies that case documents will primarily be sent via the SEFT secure mail system, with paper files used only on a limited basis.
• Contact Information: Requires name, SSN, Date of Birth (DOB), and Medical Specialty.
• Identification: Includes fields for Taxpayer Identification Number (if different from SSN), Unique Entity ID Number, and SAM registration status with expiration date if applicable.
• Mailing and Contact Details: Collects mailing address, email address, and preferred telephone numbers (office, home, cell).

This form is likely an attachment to a solicitation or contract requiring specific individuals (e.g., medical experts) to provide their information for program participation or case management. Bidders may need to ensure their proposed personnel can complete this form accurately or may be required to submit it as part of their proposal or contract execution.