Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Services (SaaS)

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a software license for planning Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) for new health care facilities.

• The software will replace current spreadsheet-based planning processes, aiming to improve operations and estimation for medical equipment and FF&E.

• Key features required include:

  • Web-based functionality.
  • Pre-approval for safe use by IHS Office of Technology.
  • Quarterly updated pricing and real-time discontinuation alerts.
  • Ability to run pricing estimate reports for fund requests.
  • User access sharing and API connectivity to installation software.
  • REVIT plug-in for extracting planned equipment data.
  • Access to MILSTD 1682 for planning and pricing compliance.
  • Project archiving and import capabilities.
  • Development of a standardized master template list.

• The software application will be acceptable if it meets or exceeds the features described in Section 3.

• Period of Performance: One year plus one option year.

• Deliverables include an active software license for IHS employees and training sessions.

• Training is to take place 3 to 6 months after software activation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for IT SaaS Medical Equipment Planning Software. The Indian Health Services (IHS) is procuring a software license for planning Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) for the construction of new health care facilities.

• Software license for planning Medical Equipment and FF&E.

• The software is for the construction of new health care facilities.

• Contract Type: Firm-fixed price purchase order.

• Period of Performance: Base period of one calendar year (December 31, 2025 - December 30, 2026), with the availability of one option year. The exact dates will be finalized upon award.

• Estimated Value: Not explicitly stated, but NAICS Code 513210 has a size standard of $47.0 million.

• Proposal Due Date: December 26, 2025, at 3:00 pm EST.

• Submission Method: Email to the Contracting Officer (colleen.henry@ihs.gov).

• Evaluation Criteria: Award will be based on price and contractor's compliance with terms and conditions. The government reserves the right to award without discussions. Options will be evaluated by adding their total price to the basic requirement's price.

• Key Deadlines: Questions due no later than 5 days prior to the proposal receipt date.

• Full and open competition.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-05.

• All oral statements are not binding; only written statements from the Contracting Officer are valid.

• Section C references Attachment J01 for the Statement of Work (SOW).

• Section K requires compliance with HHS EIT accessibility standards (Section 508) and submission of an HHS Section 508 Product Assessment Template.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for Montgomery County, Maryland, dated July 8, 2015. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in that geographic area. This wage determination is crucial for contractors to understand labor costs and ensure compliance with federal regulations.

• Geographic Area: Montgomery County, Maryland.
• Applicable Regulations: Service Contract Act (SCA) and Executive Orders (EO) 13706 and 14026.
• Occupational Classifications: Lists numerous job titles with corresponding minimum hourly wage rates and fringe benefits.
• Benefits: Includes Health & Welfare, Vacation, and Holiday pay provisions.
• Special Pay Differentials: Details Hazardous Pay Differentials (8% and 4%) and Uniform Allowances.
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates if an occupation is not listed.

Bidders must review this document to accurately estimate labor costs for their proposals. Failure to comply with the specified minimum wage rates and fringe benefits can lead to contract non-compliance. It is essential to ensure that proposed wages meet or exceed these requirements for all listed occupations that will be utilized on the contract. The document also highlights potential additional pay for hazardous duty and uniform requirements.