Medical-Grade Water Quality Testing Services / Wright-Patterson AFB

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide medical-grade water quality testing for Reverse Osmosis (RO) and Hemodialysis machines at the 88th Medical Group, Wright-Patterson Air Force Base (AFB). The contractor will supply all personnel, supervision, materials, testing kits, and equipment.

• Perform AAMI Chemical Analysis and LAL Endotoxin tests monthly, quarterly, and semi-annually for Sterile Processing and Hemodialysis departments.

• Conduct annual Fluid Balance Testing on all Hemodialysis machines.

• Provide detailed test reports within 10 business days of sample collection, certifying compliance with applicable ANSI/AAMI/ISO standards.

• Immediately notify government personnel of failed tests and re-test within 24 hours.

• Contract Type: Firm-fixed-price.

• Period of Performance: Base Year (July 15, 2026 - July 14, 2027) plus four Option Years (through July 14, 2031).

• Estimated Value: Not explicitly stated, but NAICS Code 541380 has a size standard of $19.0M.

• Quote Submission Deadline: July 6, 2026, 09:00 AM EDT.

• Submission Method: Electronic to regina.d.flowers.civ@health.mil.

• Quote Format: Three parts: Technical Capability (max 5 pages), Past Performance (max 3 references), and Price & Administrative.

• Evaluation Criteria: Best Value Tradeoff, with Technical Capability and Past Performance being significantly more important than Price.

• This acquisition is a 100% Total Small Business Set-Aside.

• NAICS Code: 541380 - Testing Laboratories and Services.

• PSC Code: Q301 - Laboratory Testing Services.

• Questions due by June 24, 2026.

• Offerors must have an active SAM.gov registration.

• The solicitation incorporates numerous FAR and DFARS clauses and provisions.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations performing work under a Service Contract Act (SCA) covered contract in specific Ohio counties (Greene, Miami, and Montgomery).

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their associated minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific fringe benefit amounts are detailed separately at the end of the document.
• Executive Order (EO) 13706: Notes applicability of paid sick leave for federal contractors, requiring 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually.
• EO 13658: Mentions the minimum wage rate applicable to contracts awarded between January 1, 2015, and January 29, 2022, if higher than the listed wage determination.
• Vacation and Holidays: Outlines requirements for paid vacation (based on years of service) and paid holidays (12 specified holidays).
• Footnotes: Includes specific notes for computer employees regarding exemption criteria and for night pay/Sunday pay for air traffic controllers and weather observers.
• Hazardous Pay Differential: Details an 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Specifies requirements for providing and maintaining uniforms.
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This document is critical for bidders to understand the minimum labor costs associated with performing the contract. Bidders must ensure their proposed wages and fringe benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to contract violations and penalties. It directly impacts the cost proposal and the overall feasibility of bidding on the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines requirements for a non-personal services contract to provide specialized water quality testing for Reverse Osmosis (RO) and Hemodialysis machines at the 88th Medical Group.

• The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and supervision.

• Services include AAMI Chemical Analysis, LAL Endotoxin tests, and Fluid Balancing services.

• Testing is required to ensure water used in medical procedures is safe and compliant with required standards.

• Period of Performance: Base Year (15 July 2026 – 14 July 2027) with four (4) one-year option periods through 14 July 2031.

• Place of Performance: 4881 Sugar Maple Dr, Wright Patterson AFB, Ohio 45433, specifically within the Sterile Processing Department (Room BR19) and the Hemodialysis Department (Room 3D04).

• Hours of Operation: Monday through Friday, excluding federal holidays.

• Sterile Processing (SPD):

  • AAMI Water Chemical Analysis: Quarterly (4 tests annually)
  • LAL Endotoxin Testing: Monthly (12 tests annually)

• Hemodialysis:

  • AAMI Water Chemical Analysis: Semi-Annually (8 tests annually)
  • LAL Endotoxin Testing: Monthly (84 tests annually)
  • Fluid Balance Testing: Annually (8 tests annually)

• Retesting: Failed test results require immediate notification and re-testing within 24 hours.

• Detailed test reports must be provided to Government POCs within ten (10) business days of test completion.

• Reports must indicate "Pass" or "Fail" against required standards and include the test date and technician's name.

• The contractor shall furnish all items required for performance, including tools, testing equipment, materials, consumables, shipping, and transportation.

• Timely and Accurate Testing: All tests performed on schedule with zero deviations.

• Timely Deliverables: All reports submitted within 10 business days; no more than one late report per year.

• Remedy for Non-Compliance: Re-performance of services at no additional cost; repeated failures may result in Corrective Action Plans and negative CPARS entries.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (Attachment 3) for Solicitation HT940726QE006, which seeks Medical-Grade Water Quality Testing Services for Wright-Patterson AFB, OH. Bidders are instructed to complete this sheet by entering Unit Prices and Extended Prices for each Contract Line Item Number (CLIN).

• Offeror Information: Fields for Offeror Name, Unique Entity ID (UEI), and Cage Code.
• CLINs: Includes CLINs for the Base Period (August 14, 2026 - August 13, 2027) and four Option Years (August 14, 2027 - August 13, 2031).
• Services: Specific services include AAMI Water Chemical Analysis and LAL Endotoxin Testing for Sterile Processing (SPD) and Hemodialysis, as well as Fluid Balance Testing for Hemodialysis and Other Direct Costs (ODC) for Shipping.
• Pricing Fields: Columns for 'Unit Price (Offeror to Complete)' and 'Total Price (Offeror to Complete)'.
• Instructions: Unit prices must be fully burdened, including all labor, travel, parts, consumables (e.g., water softening salt), tools, and overhead necessary to perform tasks per the Performance Work Statement (PWS).

This pricing sheet is critical for bidders to calculate and submit their proposed costs for the water quality testing services. It outlines the specific CLINs and estimated quantities for which pricing is required, covering a base period and multiple option years. Accurate completion of this sheet, reflecting fully burdened unit prices, is essential for proposal submission and evaluation.