Medical Linen and Laundry Services / Wright Patterson AFB

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing linen services to the 88th Medical Group at Wright-Patterson Air Force Base (AFB). The goal is to ensure the availability of hygienically cleaned linens to support the medical group's operations.

• The contractor will pick up soiled linens, clean them, and deliver them back to the 88th Medical Group.

• Services must comply with industry standards, health regulations, and OSHA requirements.

• The contractor is responsible for providing all personnel, equipment, supplies, facilities, transportation, tools, and supervision necessary for the service.

• Base Year: August 1, 2026 – March 31, 2027

• Four Option Years: April 1, 2027 – March 31, 2031

• Pickup/Delivery: 88th Medical Group, Building 830, Wright-Patterson AFB, OH.

• Cleaning: Contractor's off-base facility, which must meet HLAC or TRSA certification standards.

• Monday through Saturday, 0700–1000 hours, excluding federal holidays.

• Linens must be free of stains, odors, lint, and soap residue.

• White fabrics must remain bright; colored fabrics must not fade.

• Linens must be completely dry and properly finished.

• Sustainable processes are required, utilizing EPA Safer Choice or USDA Certified Biobased detergents and cleaning chemicals where practicable.

• Laboratory testing (tensile strength, whiteness retention, yellowness, blood stain removal, bleach effectiveness) will be conducted biannually.

• Performance will be evaluated based on a Quality Assurance Surveillance Plan (QASP).

• Contractor's facility must meet HLAC or TRSA certification standards.

• A Quality Control Plan (QCP) must be submitted within 30 days of contract award.

• Key personnel, including a Project Manager (PM) and alternate PM, must be designated.

• Contractor personnel must present a neat and professional appearance and wear distinctive clothing and badges.

• The contractor shall treat all linens as potentially contaminated and comply with OSHA standards.

• The contractor is financially liable for any Government-owned linen lost, destroyed, or damaged beyond normal wear and tear.

• The contractor shall obtain washroom test services from an approved laboratory at no additional cost to the government.

• Estimated workload data for bulk laundry and special handling items is provided in Attachment 2.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Medical Linen and Laundry Services for the 88th Medical Group at Wright-Patterson Air Force Base (AFB). The government is procuring non-personal services for linen services, including pickup, laundering, and delivery of hygienically cleaned linens.

• Provision of all necessary personnel, equipment, materials, transportation, and supervision for linen services.

• Services must comply with Healthcare Laundry Accreditation Council (HLAC) or Textile Rental Services Association (TRSA) certification standards.

• Compliance with applicable industry standards, health regulations, and OSHA requirements.

• Facility must be certified by HLAC or TRSA.

• Adherence to Performance Work Statement (PWS) requirements.

• Offerors must demonstrate compliance with OSHA and CDC guidelines, sustainable laundering processes (EPA Safer Choice/Biobased products), and commercial lab testing standards.

• Contract Type: Firm-fixed-price.

• Period of Performance: Base Year (1 August 2026 – 31 March 2027) with four Option Years extending through 31 March 2031.

• Estimated Value: Not explicitly stated, but a Best Value Tradeoff source selection process will be used.

• Questions due: 10 June 2026, 09:00 AM EDT.

• Quotes due: 8 July 2026, 09:00 AM EDT.

• Submission Method: Electronic to regina.d.flowers.civ@health.mil.

• Evaluation Criteria: Best Value Tradeoff. The evaluation will proceed in the following order:

  1. Compliance Gateway (Go/No-Go): Administrative and submission requirements.
  2. Technical Capability (Significantly more important than Price): Focus on HLAC/TRSA accreditation, OSHA/CDC compliance, sustainable practices, and lab testing standards.
  3. Past Performance (Significantly more important than Price): Three recent (within 3 years) and relevant references for similar services.
  4. Price: Fairness and reasonableness.

• This acquisition is not set-aside for small business concerns.

• Large businesses must submit a Small Business Subcontracting Plan.

• Offerors must have an active registration in SAM.gov.

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Attachments include: Performance Work Statement (PWS), Pricing Sheet, and Wage Determination.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage and fringe benefit rates for various occupations in the specified geographic area (Ohio Counties of Greene, Miami, and Montgomery). It serves as a reference for contractors to ensure compliance with labor laws when performing federal contracts.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific fringe benefit amounts are detailed separately at the end of the document.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining specific requirements and rates related to these orders.
• General Benefits: Details standard benefits such as paid vacation (based on years of service) and paid holidays.
• Conformance Process: Outlines the procedure for establishing wage rates and fringe benefits for occupations not listed in the determination.

Bidders must review this document to understand the minimum labor costs associated with performing the contract. The wage and fringe benefit rates listed directly impact the cost of labor in proposals. Failure to comply with these rates can lead to penalties. Bidders should ensure their proposed labor rates meet or exceed these minimums.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Pricing Sheet for Solicitation 12436860: Medical Linen and Laundry Services. It provides the structure for offerors to submit their pricing.

• Offeror Information: Fields for Offeror Name, Unique Entity ID (UEI), and Cage Code.
• Contract Line Item Numbers (CLINs): Details pricing for the Base Period and four Option Years.
• Base Period (August 1, 2026 – March 31, 2027): Includes CLIN 0001 for Medical Linen Processing (Per Pound) with an estimated quantity of 500,000 LB.
• Option Years 1-4 (April 1, 2027 – March 31, 2031): Each option year includes CLINs 1001, 2001, 3001, and 4001 respectively, for Medical Linen Processing (Per Pound), each with an estimated quantity of 750,000 LB.
• Pricing Fields: Offerors are to complete 'Unit Price' and 'Total Price' for each CLIN.
• Grand Total Evaluated Price: A field to sum the total evaluated price.

Bidders must complete this pricing sheet accurately to submit a responsive proposal. The estimated quantities provide a basis for calculating total proposed costs. The structure outlines the specific services (Medical Linen Processing per pound) and the timeframes for which pricing is required, including the base period and potential option years.