Medical Physicist Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs, specifically the 256-NETWORK CONTRACT OFFICE 16 (36C256), is soliciting proposals for Medical Physicist Services at the G.V. (Sonny) Montgomery VAMC in Jackson, MS. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity to provide X-ray and Imaging Quality Assurance (QA) services. Electronic offers are due by March 18, 2026, 12:00 PM CST.
Scope of Work
This non-personnel services requirement involves the contractor providing all necessary resources to perform evaluations of all G.V. Montgomery VAMC x-ray and imaging devices. This includes CT units, gamma cameras, MRI units, rad/fluoro rooms, c-arms, portable x-ray devices, fixed specialty units, shielding design, and CR readers. Key tasks include:
- Performing biennial physics and image quality evaluations.
- Conducting evaluations after repair or installation of equipment.
- Providing design calculations and confirmation surveys for shielding.
- Generating written reports for each x-ray device, including serial numbers and functional parameters.
- Reviewing CT dose optimization and protocol documentation.
- Performing QA testing of CR readers and annual performance evaluations of MRI imaging equipment.
- Ensuring safe and accurate administration of radiation through annual inspections and quality assurance exams.
Contract Details
- Solicitation Number: 36C25626Q0487
- Contract Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ) for commercial services.
- NAICS Code: 541690 (Other Scientific and Technical Consulting Services), with a size standard of $19M.
- FSC/PSC Code: R499 (Other Professional Services).
- Period of Performance: The contract includes a base period from April 1, 2026, to September 30, 2026, followed by four option periods, extending the potential performance through September 30, 2030.
- Place of Performance: G.V. Sonny Montgomery VAMC, 1500 E Woodrow Wilson Ave, Jackson, MS.
Eligibility & Submission
- Set-Aside: This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer submission and award.
- Questions Due: March 16, 2026, 12:00 PM CST.
- Response Due: March 18, 2026, 12:00 PM CST.
- Submission: Offers must be submitted electronically.
- Evaluation Criteria: Award will be based on an evaluation of Technical capability, Price, and Past Performance.
Special Requirements
- Contractor personnel must be certified by the American Board of Radiology in Diagnostic Medical Physics or Medical Nuclear Physics.
- Inspectors are required to report to the Radiation Safety Officer (RSO) prior to performing work.
- A listing of certified personnel must be provided within 10 calendar days after notification of award.
- Work is to be performed during normal business hours (8:00 a.m. - 4:30 p.m. Monday-Friday), excluding Federal Holidays, unless otherwise approved.
- Contractors must comply with all hospital infection control, safety, privacy, and confidentiality policies, including HIPAA.
- Active registration in the System for Award Management (SAM) is mandatory.