Medical Record Keeping and Credential Verification
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, W7N0 USPFO ACTIVITY SD ARNG, has awarded a Firm Fixed Price contract (W912MM26PA004) for Medical Record Keeping and Credential Verification Services for the South Dakota National Guard (SDARNG) Medical Readiness Team. This Women-Owned Small Business (WOSB) Program Sole Source award is valued at an estimated $143,629.44 for the initial CLIN. The contract was awarded on March 5, 2026.
Scope of Work
The awarded contract covers:
- Providing experienced medical records administrative support staff.
- Furnishing labor and services for medical records management and credentialing support.
- Ensuring quality assurance and quality control for records management and medical administrative services.
- Providing credentialing and privileging services for all SDARNG medical, dental, and behavioral health providers.
- Maintaining Health Insurance Portability and Accountability Act (HIPAA) standards.
- Uploading medical documents to the Health Readiness Record (HRR) within 5 business days.
- Complying with various Army Regulations and Department of Defense Directives.
Contract Details
- Contract Number: W912MM26PA004
- Type: Firm Fixed Price
- Estimated Value (CLIN 0010): $143,629.44
- Set-Aside: Women-Owned Small Business (WOSB) Program Sole Source (FAR 19.15)
- Award/Effective Date: March 5, 2026
- Period of Performance: March 17, 2026, to March 16, 2027, with three 12-month option years.
- NAICS Code: 621999 (Other Administrative Support Services)
- Size Standard: $20,500,000.00
- Place of Performance: Rapid City, SD.
Additional Notes
Security requirements include background checks, Common Access Card (CAC) issuance, and adherence to OPSEC and IA/IT training. Various FAR and DFARS clauses are incorporated by reference.