Medical Records Reviews for NNMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), specifically the Northern Navajo Medical Center (NNMC) in Shiprock, New Mexico, intends to award a sole source contract to The Hardenbergh Group Inc. for medical records review services. This notice is an intent to negotiate, not a request for quotations. Other potential sources may submit capability statements by April 23, 2026, at 10:00 AM MDT.
Scope of Work
This contract is for On-going Professional Practice Evaluation (OPPE) and external peer review of inpatient and outpatient medical charts at the Shiprock Service Unit, including NNMC and two other ambulatory care facilities. The services aim to ensure adherence to the Standard of Care. Key tasks include:
- Conducting focused chart reviews for OPPE and routine quarterly provider reviews.
- Performing external peer reviews as needed.
- Reviewing approximately 500-600 charts annually across fourteen clinical departments.
- Ensuring reviews are completed by board-certified physicians in the applicable specialty.
Contract & Timeline
- Opportunity Type: Special Notice (Notice of Intent to Sole Source)
- NAICS: 541618 Other Management Consulting Services ($19M)
- Set-Aside: None specified (sole source intent)
- Period of Performance: A base year plus two 12-month option years, spanning from May 2026 to May 2029.
- Capability Statement Due: April 23, 2026, 10:00 AM MDT
- Published Date: April 16, 2026
- Place of Performance: Shiprock Service Unit, Shiprock, NM.
Performance Standards
Performance will be evaluated based on 100% competency, compliance with accepted Standards of Care, professionalism, and board certification of assigned staff. Reports must be complete and conclusive. The Contractor's Performance Assessment Report (CPAR) will be used for evaluation.
Additional Notes
This notice is not a request for quotations, and a solicitation will not be issued. The Hardenbergh Group Inc. currently provides these services. Any potential sources other than The Hardenbergh Group Inc. may submit a capability statement via electronic email to Melissa Lake (Melissa.Lake@ihs.gov). The government retains discretion on whether to compete this requirement based on responses received.