Medical Records Reviews for NNMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), Northern Navajo Medical Center (NNMC) in Shiprock, New Mexico, intends to negotiate a sole source award with Hardenbergh Group Inc. for Medical Records Review services. This Special Notice is not a request for quotations, but other potential sources may submit capability statements by July 17, 2026, to be considered for competition.
Scope of Work
The required services include independent physician peer review, Initial Professional Practice Evaluations (IPPE), Ongoing Professional Practice Evaluations (OPPE), and professional practice reviews for inpatient and outpatient medical records. The contractor must provide board-certified physician reviewers who are independent, conflict-free, and qualified in various clinical disciplines such as Emergency Medicine, Pediatrics, Internal Medicine, General Surgery, Obstetrics and Gynecology, Orthopedics, and Psychiatry.
Reviews will cover medical charts from NNMC, Four Corners Regional Health Center, and DZ Health Center, with approximately 500-600 charts reviewed annually from fourteen clinical departments. Reviews must be completed timely, generally within twenty-one (21) days for urgent cases. The contractor will facilitate communication between hospital leadership and reviewers, provide reviewer qualifications, and ensure compliance with HIPAA Business Associate obligations.
Contract & Timeline
- Type: Special Notice (Intent to Sole Source)
- NAICS: 541618 (Other Management Consulting Services) with a $19M size standard.
- Period of Performance: Base year + two 12-month option years (May 2026 through May 2029).
- Response Due: July 17, 2026, by 10:00 AM MDT.
- Published: June 17, 2026.
- Set-Aside: None (Intent to Sole Source).
Evaluation
This notice is for informational purposes. Capability statements from other sources will be reviewed solely to determine if the government should conduct a competition or proceed with the single-source award to Hardenbergh Group Inc. The determination to compete is at the government's discretion.
Additional Notes
The contractor must ensure 100% compliance with accepted Standards of Care, use professional language in reviews, and ensure all assigned staff are board-certified. Performance will be evaluated using the Contractor's Performance Assessment Report (CPAR). The point of contact is Melissa Lake at Melissa.Lake@ihs.gov.