Medication Reconciliation Software and Support
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Lebanon VA Medical Center (LVAMC), has issued a Justification and Approval (J&A) for an exception to fair opportunity, supporting a sole source delivery order for Medication Reconciliation (MedRec) Software and Support. This procurement is for enhanced software maintenance and support for the existing Avicenna Medical Systems MedRec Tool. The contract has been awarded to Alvarez, LLC, a Service-Disabled Veteran-Owned Small Business (SDVOSB), via the NASA SEWP V GWAC.
Purpose & Justification
The purpose of this J&A is to ensure continued, uninterrupted operation and support for the critical Avicenna MedRec Tool at LVAMC. The justification cites FAR 16.507-6(b)(2), indicating the supplies or services are unique or highly specialized. The Avicenna MedRec Tool is deemed essential for maintaining full interoperability with the VA's existing VistA/CPRS platform, which is critical for patient safety and clinical workflows. Transitioning to alternative software would cause significant harm, including administrative burden, higher costs, operational disruptions, and risks to patient care.
Scope of Work
This sole source delivery order covers:
- Brand name Avicenna Medical Systems MedRec software.
- Enhanced software maintenance and support.
- License renewal for both on-call management and advanced scheduling functionalities.
Contract Details
- Contract Type: Firm-fixed-price delivery order.
- Period of Performance: One 12-month base period and two 12-month option periods.
- Vendor: Alvarez, LLC (a Service-Disabled Veteran-Owned Small Business).
- Contract Vehicle: NASA Solutions for Enterprise-Wide Procurement (SEWP) GWAC NNG15SD19B.
- Pricing: Determined fair and reasonable through the NASA SEWP V GWAC.
Procurement Process
This is a sole source justification, not a solicitation for proposals. The justification and award notice will be posted to the Government-wide Point of Entry (GPE) for 30 days. The government will conduct strategic market research periodically to assess the viability of alternative software solutions in the future.
Contact Information
For inquiries, contact Matthew Clark at matthew.clark11@va.gov.