Medicine Bow Routt NF BCH Janitorial Services

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment 3 Schedule of Items.xlsx". It details the schedule of items, quantities, units, and pricing for janitorial services over a base year and four option years. Bidders should use this document to understand the expected services and potentially provide their pricing.

• Service Period: The schedule covers a Base Year (June 1, 2026 – May 31, 2027) and four Option Years (June 1, 2027 – May 31, 2031).
• Service Items: Includes:
  • Janitorial Services (June – Sept): Twice a week.
  • Janitorial Services (Oct – May): Once a week.
  • Annual Services: Clean / Shampoo Carpets (1 Each).
  • Semi-Annual Services: Strip, Scrub, Seal, and Wax Floors (2 Each).
  • Semi-Annual Services: Clean Interior Windows (2 Each).
  • Semi-Annual Services: Clean Exterior Windows (2 Each).
• Quantities & Units: Specific quantities and units (Month, Each) are listed for each service item.
• Pricing: Unit Price and Total columns are provided for each item and year. All listed prices and totals are currently $0.0.

This schedule outlines the specific janitorial services required and their frequency. Bidders should review this to determine their capacity to provide these services and to formulate their pricing proposals. The zero dollar amounts indicate that pricing is to be filled in by the bidder or may be detailed elsewhere in the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure janitorial services for the Brush Creek-Hayden Ranger District in Saratoga, Wyoming, ensuring all designated areas are clean, sanitary, healthful, and well-kept.

• Provide all labor, materials, tools, supervision, equipment, transportation, permits, and insurance not provided by the government.

• Clean floors, vacuum carpets, and clean furnishings/furniture across approximately 8244 square feet.

• Comply with required bio-based and bio-preferred materials requirements.

• Work to be performed after 1730 p.m. and before 0600 a.m. on weekdays, and as needed on weekends and holidays.

• Maintain a satisfactory facility condition and a clean, neat, and professional appearance.

• Performance objectives include basic cleaning, restroom cleaning, and periodic cleaning tasks.

• Acceptable Quality Levels (AQL) include not exceeding 5 customer complaints per month and random sampling of inspection reports by the COR.

• Location: Brush Creek-Hayden Ranger District in Saratoga, Wyoming.

• Period of Performance: Not explicitly stated in this document, but implies ongoing service.

• Contractor must supply a list of employees and their contact information.

• Contractor must comply with Federal Acquisition Regulation regarding biobased products.

• Contractor must provide Material Safety Data Sheets (MSDS) for all chemicals used.

• Contractor must provide personal protective equipment.

• Contractor must ensure security of the facility during work hours and upon completion.

• Contractor must notify the COR of any maintenance problems.

• Contractor must adhere to specific cleaning frequencies for daily, weekly, monthly, semi-annual, and annual tasks.

• Key personnel include an On-Site Quality Control Manager and a Primary Janitor.

Solicitation / RFP / RFQ

This solicitation is for janitorial services for the Brush Creek-Hayden Ranger District in Saratoga, Wyoming. The contractor will be responsible for providing all labor, materials, tools, supervision, equipment, transportation, permits, insurance, and supplies not provided by the government.

• Janitorial services as detailed in Attachment 3 - Schedule of Items.

• Offerors must meet qualification requirements, including active SAM registration, a primary janitor with at least 6 months of experience and references, and a list of bio-based products to be used.

• Offerors must provide a detailed explanation of their ability to perform the required services, addressing specific sections of the Performance Work Statement (PWS).

• Key personnel include a Janitor and an On-Site Quality Control Manager, for whom resumes demonstrating experience are required.

• A Quality Control Plan must be submitted.

• A list of Bio-Based products to be used with the contract is required.

• A firm-fixed-price requirements contract is anticipated.

• The contract will consist of one (1) one-year base period and four (4) one-year option periods.

• The total contract duration will not exceed five (5) years and 6 months.

• Pricing must be submitted for all items as requested in "Attachment 3 - Schedule of Items".

• Offers must be held firm for 90 calendar days from the date specified for receipt of offers.

• Evaluation will be based on the lowest price technically acceptable criteria.

• Technical Acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's ability to provide a sound and compliant approach.

• Past Performance will be evaluated as "acceptable" or "neutral".

• The lowest priced offer will be evaluated for Technical Acceptability and Past Performance. If not acceptable, the next lowest priced offer will be evaluated.

• Active entity registration in the System for Award Management (SAM) is required.

• Service Contract Labor Standards apply, with a specified wage determination for Janitors.

• Interested bidders can contact the Office at 307-326-2535 or Matthew.Flores@usda.gov for a site tour.

• Questions must be submitted via email to stephen.holly@usda.gov by March 5, 2026, at 10:00 AM Mountain Time.

• Numerous Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions are incorporated by reference and by full text.

Form / Attachment / Pricing Sheet

This document is an office map/layout attachment for the opportunity. It provides a visual representation of the floor plan.

• The layout depicts various rooms, including areas designated for computers, air conditioners, speakers, and CATV (Cable Television) connections.
• It includes a "Main Level Floor Plan" labeled "Not to Scale" with a North indicator.
• Specific notes mention verifying the location of the P.A. system, amplifier, microphone, and FM/AM tuner.
• There are also call-outs for a "Computer Board" and "Computer Air Conditioner" on a separate sheet.

This map is relevant for bidders to understand the physical layout of the office space, which may be important for understanding the scope of work, installation requirements, or site-specific conditions related to the opportunity.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifying minimum wage and fringe benefit rates for various occupations in specific geographic areas. It serves as a reference for contractors to ensure compliance with federal labor laws when performing contract work.

• Wage Determination Number: 2015-5413
• Revision Number: 27
• Date of Last Revision: 12/03/2025
• Area: Wyoming Counties of Albany, Carbon, Converse, Goshen, Niobrara, Platte
• Occupational Listings: Includes a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific rates for Health & Welfare ($5.55/hour) and Health & Welfare EO 13706 ($5.09/hour).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified Wyoming counties. It directly impacts proposal pricing by establishing mandatory wage and benefit rates for various job classifications. Bidders must ensure their proposed wages meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the BCH Janitorial Contract. It outlines the procedures and guidelines the USDA (U.S. Forest Service) will use to ensure the contractor meets the required performance standards and service levels specified in the Performance Work Statement (PWS).

• Objective: To describe systematic methods for measuring contractor performance and identifying required reports.
• Scope: Details the janitorial services covered, including general cleaning, restroom services, and periodic cleaning.
• Performance Standards & AQLs: Defines expected performance levels and acceptable quality levels for various tasks.
• Roles & Responsibilities: Outlines responsibilities for both the Contractor (implementing Quality Control Plan - QCP) and the Government (Contracting Officer - CO, Contracting Officer Representative - COR).
• Surveillance Methods: Describes how the government will monitor performance, including COR inspections (bi-weekly), review of checklists, random sampling, and customer complaint analysis.
• Appendices: Includes examples of performance requirement summaries, discrepancy reports, inspection guides, and checklists.

This QASP provides potential bidders with a clear understanding of how their performance will be evaluated if awarded the contract. It details the specific standards, metrics, and surveillance methods the government will use, allowing bidders to tailor their proposals and quality control plans to meet or exceed these expectations. Understanding these requirements is crucial for developing a compliant and competitive bid.