Medtronic O-Arm O2 Imaging System Preventative Maintenance and Service Agreement for Naval Medical Center Portsmouth
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency (DHA) is conducting a Request for Information (RFI) to identify potential sources for Medtronic O-Arm O2 Imaging System Preventative Maintenance and Service Agreement at Naval Medical Center Portsmouth, VA. This RFI is for market research and planning purposes only, not a solicitation. Responses are due April 26, 2026, by 5 PM EST.
Scope of Work
The requirement is for comprehensive maintenance and service for the Medtronic O-Arm O2 Surgical Imaging System (ECN 129396, Serial Number C1348) located in the Main Operating Room at NMCP. Services include:
- Annual service contract with technical support, preventative maintenance (PM) every 12 months (to be completed by March 15th annually), and full coverage for parts, travel, and labor.
- Hardware and software upgrades, including all software maintenance and updates.
- Corrective maintenance with a 4-hour telephonic response, 48-hour on-site response, and a 72-hour operational goal during normal working hours.
- Contractor personnel must be Original Equipment Manufacturer (OEM) authorized/certified and maintain current certifications, with ready access to OEM replacement parts.
- Field Service Reports (FSRs) are required within 2 days of service completion.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought
- NAICS: 811210 Electronic and Precision Equipment Repair and Maintenance
- PSC: J065 Maint/Repair/Rebuild of Equipment—Medical, Dental, and Veterinary Equipment and Supplies
- Period of Performance (Anticipated): June 1, 2026 – May 31, 2029 (Base year + 2 option years)
- Set-Aside: None specified (market research stage)
- Response Due: April 26, 2026, 5 PM EST
- Published: April 20, 2026
Submission Instructions
Responses must be submitted electronically in Microsoft Word or Adobe PDF format and include:
- A Cover Page (1 page) with title, organization, responder's technical and administrative points of contact, and CAGE Code.
- A Capabilities Statement addressing the contractor's understanding and ability to perform the scope, experience with similar work, existing contract vehicles (e.g., GSA schedule), and whether services are provided commercially to the general public.
Additional Notes
This RFI is solely for information and planning. No solicitation exists, and no offers will be considered. Responders are responsible for all expenses. No phone calls will be accepted; monitor the site for future solicitations.
Submission To: Ms. Lisa Wilk (lisa.c.wilk.civ@health.mil) and Ms. Carol Uebelacker (carol.e.ubelacker.civ@health.mil).