Memphis Landscaping and Grounds Maintenance Services

Amendment / Modification

• Confirms the requirement set-aside is 8(a) Competitive.

• Includes the Quality Assurance Surveillance Plan (QASP), Request for Proposal (RFP), and Wage Determination documents as attachments.

• Changes the proposal due date to May 11, 2026, at 9:00 A.M. Eastern Daylight Time.

• Requirement set-aside status.

• Proposal due date.

• Inclusion of QASP, RFP, and Wage Determination documents.

• The proposal due date has been extended to May 11, 2026.

• Offerors must acknowledge receipt of this amendment via email to Dr. Carolyn Bennett at carolyn.d.bennett@irs.gov.

Other / Unclassified

This document is a satellite image showing the IRS Memphis Service Center and surrounding areas. It displays the layout of the buildings, parking lots, roads (E Holmes Rd, Holmescrest Ln), and nearby businesses (Itrust Federal Credit Union, Together AI).

This image provides a visual reference for the geographical location and physical layout of the IRS Memphis Service Center. It may be relevant for understanding the site context if the opportunity involves services at this specific location, such as landscaping or facility maintenance, by illustrating the scale and surrounding environment.

Form / Attachment / Pricing Sheet

This document provides a line-item schedule for Memphis Ground Services, detailing the services, periods of performance, quantities, and unit pricing.

• Item 0001: Basic Landscaping Services, scheduled from 05/22/2026 to 11/30/2026, with a quantity of 12 months.
• Item 0002: Additional Services (Grounds Services), scheduled from 05/22/2026 to 11/30/2026, with a quantity of 1 lot.
• Item 9999: 3 Months Extension (Optional), scheduled from 12/01/2027 to 03/28/2027, with a quantity of 3 months.
• The schedule includes columns for Unit Price and Total, which are to be filled in by the bidder.

This schedule is crucial for bidders to understand the scope and duration of services required, and to prepare their pricing proposals accurately. Bidders must provide their unit prices and calculate the total costs for each line item.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) from the Internal Revenue Service (IRS) Memphis Internal Revenue Service Center (MIRSC) seeks proposals for Landscaping and Grounds Maintenance Services for the Memphis facility, located at 5333 Getwell Road, Memphis, TN 38118. The facility encompasses approximately 109 acres.

Services are divided into two major functional areas:

• Basic Services: Recurring grounds maintenance tasks to be performed at a firm-fixed monthly price. This includes grass cutting, edging, plant and shrub pruning, cultivation and mulching, fertilization, weed eradication, ditch/curb cleaning, fence line maintenance, raking, irrigation, grassing small areas, pest/disease/wildlife control, and installation of "color" (seasonal flowers).

• Additional Services: On-demand services ordered via fixed-price work orders based on established hourly rates. There is no guarantee that these services will be ordered.

• Contract Type: Firm, Fixed-Price Contract.

• Period of Performance: Not explicitly stated, but includes a base period and option periods.

• Estimated Value: Not stated.

• Quotation Due Date: Monday, May 11, 2026, at 9:00 A.M. EDT.

• Submission Method: Via email to carolyn.d.bennett@irs.gov.

• Evaluation Criteria: Award will be based on the Lowest Priced Technically Acceptable (LPTA) quote. Evaluation factors include Technical Approach, Past Performance, and Price. Technical Acceptability requires a clear understanding of the work, an effective and achievable approach, and two past performance profiles. Section 508 compliance is a mandatory technical requirement.

• Set Aside: 8(a) Competitive.

• Contractors must comply with all applicable Federal, state, and local laws, regulations, and codes, including environmental, health, and safety rules.

• Contractors must use bio-based and EPA-designated products for landscaping services.

• A Quality Control Plan (QCP) is required as part of the Technical Approach.

• Contractors must adhere to strict security requirements, including staff-like access procedures, background investigations, and IT security protocols.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4673, Revision 31) establishing minimum wage rates and fringe benefits for various occupations under the Service Contract Act. It is intended to inform contractors of the required minimum compensation for employees performing services on covered federal contracts in specific geographic areas.

• Geographic Area: Arkansas (Crittenden County), Mississippi (Benton, De Soto, Marshall Counties), and Tennessee (Fayette, Shelby, Tipton Counties).
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their associated minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare, Paid Sick Leave (EO 13706), Vacation, and Holidays are provided.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Footnotes and Special Conditions: Includes notes on computer employee exemptions, night/Sunday pay differentials, hazardous pay differentials, uniform allowances, and the conformance process for unlisted occupations.

This document is critical for bidders to accurately estimate labor costs for any contract that requires services within the specified geographic areas and falls under the Service Contract Act. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant. Failure to adhere to these wage determinations can lead to contract violations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the structured approach for monitoring and evaluating contractor performance for landscaping and ground maintenance services at 5333 GETWELL ROAD, MEMPHIS, TN. The primary goal is to ensure the contractor's adherence to contract requirements, performance standards, and timely resolution of issues.

The QASP details performance standards and acceptable quality levels (AQLs) for various landscaping tasks, including:

• Grass Cutting: Uniform height (not to exceed 4"), no scalping, rutting, bruising, or uneven cutting; no trimmings left; area trimmed; debris removed.
• Edging: Neat, clean lines along sidewalks, driveways, street edges, curbs, and other paved areas with a clear zone of 1/2" wide x 1" deep; no vegetation in expansion joints and cracks.
• Plant / Shrub Pruning: Shaping according to natural growth habits, removing growth obstructing windows, entrances, and walks; noting dead plants.
• Cultivation / Mulching: Groomed and realigned mulch (Courtyard mulch on Saturdays only).
• Weed Eradication: Control of weeds (Courtyard weed control on Saturdays only).
• Ditch / Curb Cleaning: Clearing of sediment, vegetation, and debris.
• Fence Line Maintenance: Removal of branches/vines within 20 ft. of fence height and vegetation within 10" of each side of the fence.
• Natural Area Cleaning: Clearing of debris, including fallen limbs and branches, with proper disposal to avoid damage.
• Raking / Exterior Parking / Sidewalks: Removal of all-natural debris.
• Irrigation: Identification of areas not watered according to schedule.
• Grassing: Identification of turf areas (up to 10 sq ft) needing grass to appear uniform.
• Insects, Pests, and Diseases Control: Management of pests and diseases affecting trees, shrubs, and plants.
• Installation of "Color": Planting of Spring/Autumn flowers, mulching, weed control, and replacement of dead flowers.

Surveillance methods include random and scheduled inspections, customer feedback, and contractor performance reports. Performance is rated on a scale from Satisfactory to Unsatisfactory/Fail. Corrective actions range from deficiency notification and rework requirements to payment deductions and potential contract termination for repeated failures.

Services are to be performed at 5333 GETWELL ROAD, MEMPHIS, TN.

Roles and responsibilities are defined for Government Personnel (CO, COR, QAE) and Contractor Personnel (Project Manager, On-site Supervisor). Documentation and reporting include inspection reports, monthly performance reviews, deficiency reports, and a final evaluation report. Formal contractor performance reviews will be conducted quarterly.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) from the Internal Revenue Service (IRS), Memphis Internal Revenue Service Center (MIRSC), seeks proposals for Landscaping and Grounds Maintenance Services for the Memphis IRS Enterprise Computer Center Campus (MIRSC). The contract will be performance-based.

The contractor will be responsible for providing comprehensive grounds maintenance services, divided into two major functional areas: Basic Services and Additional Services.

Basic Services include:

• Grass cutting and trimming (uniform height not exceeding 4 inches, free of scalping, rutting, bruising, uneven, or rough cutting).
• Edging of sidewalks, driveways, street edges, curbs, and paved areas.
• Plant and shrub pruning, including removal of dead, damaged, or diseased wood and shaping to natural growth habits.
• Tree pruning to promote health, balance, and safety, and to prevent interference with traffic.
• Cultivation and mulching of shrubs, hedges, and flowerbeds.
• Fertilization to promote optimum growth and health.
• Weed eradication in all areas.
• Ditch and curb cleaning.
• Fence line maintenance.
• Irrigation management.
• Grassing up to ten square feet.
• Insects, pests, diseases, and wildlife control and removal.
• Installation of "color" (flowers).

Additional Services are optional, as-needed services authorized by fixed-price work orders based on established hourly rates. There is no guarantee that Additional Services will be ordered.

• Contract Type: Firm, Fixed-Price Contract.

• Period of Performance: Not explicitly stated, but includes a base period and option periods.

• Estimated Value: Not stated.

• Quotation Due Date: Friday, May 8, 2026, 1:00 PM EDT.

• Submission Method: Via email to Dr. Carolyn Bennett at carolyn.d.bennett@irs.gov.

• Quotation Validity: Must remain valid for at least 90 calendar days from the date of submission.

• Evaluation Criteria: Award will be based on the lowest priced technically acceptable (LPTA) quote. Evaluation factors include Technical Approach, Past Performance, and Price. Section 508 requirements are critical and failure to demonstrate capability may result in technical unacceptability.

• NAICS Code: 561730.

• Specific set-aside information is not detailed in the provided sections.

• The document includes extensive details on security requirements, contractor personnel qualifications, environmental/safety requirements, quality control, and specific contract clauses and provisions.

• Bio-based products are required for landscaping services.

• Contractors must comply with all applicable Federal, state, and local laws, regulations, and codes.

• Attachment 1: QASP (Quality Assurance Surveillance Plan).

• Attachment 2: Biobased Product Reporting information.