Memphis National Cemetery, National Shrine Project

Form / Attachment / Pricing Sheet

This document is a survey map of the Memphis National Cemetery, prepared by GeoSurvey, Ltd. for the United States Department of Veteran Affairs. It details the layout of the cemetery, including grave locations, roads, and cemetery walls.

• Aerial imagery of the cemetery overlaid with a grid system.
• Numbered grave locations (e.g., 1, 2, 3...).
• Labeled sections (e.g., A, B, C...).
• Roads within and surrounding the cemetery (e.g., Grey Road, Salem Street, Townes Avenue).
• Coordinates for specific points within the cemetery.
• A "Typical Monument Photo" and a "Vicinity Map."
• General notes regarding the survey methodology, datum, and monument descriptions.

This map provides a detailed spatial understanding of the Memphis National Cemetery. Bidders may use this information to understand the physical layout, identify specific areas of interest, or assess logistical considerations related to any potential work within the cemetery grounds. It serves as a foundational document for understanding the physical environment of the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the work required for the turf renovation and raise & realign of headstones at Memphis National Cemetery.

Turf Renovation:

• Removal and replacement of approximately 44 acres of existing turf with Zoysia "Palisades" cultivar.
• Includes vegetation removal, topsoil stripping, grading, filling, backfilling, compaction, and topsoil installation.
• Installation of certified "Palisades Zoysia" sod.
• Area around the administration/maintenance building is excluded.

Raise and Realign of Headstones:

• Realignment, resetting, and backfill of approximately 36,403 upright headstones and 358 markers across all cemetery sections.

• Work includes extracting, cleaning, raising, realigning, and resetting headstones and floral vases.

• Specific attention to maintaining vertical and horizontal alignment, with strict tolerances.

• Headstones must be supported and not rest on the ground/turf.

• Place of Performance: Memphis National Cemetery, 3568 Townes Ave., Memphis, TN 38122.

• Turf Renovation: Base project completion not to exceed 365 calendar days from Notice to Proceed.

• Raise and Realign (Bid Option 1): 365 calendar days from award of option.

• Turf Establishment Period: 45 days or more after sod is laid, until accepted.

• Site Manager: Required with a minimum of five (5) years of supervisory experience in commercial landscaping, surveying, soil excavation, and site construction.

• Personnel: Must have a representative capable of receiving and speaking English.

• Work Hours: Normal hours are 7:30 a.m. to 4:00 p.m. EST, Monday through Friday. Specific work hours may be adjusted with COR approval.

• Response Times: Contractor must respond to COR requests within 30 minutes during normal working hours. Emergency repairs should be completed within 24 hours.

• Ceremonies and Events: Contractor must remain aware of and avoid disrupting scheduled ceremonies and funerals. Noise must be kept to a minimum near service sites.

• Record Keeping: Weekly written reports detailing work completed and proposed plans are required.

• Licenses and Insurance: Contractor must obtain all necessary licenses, permits, and insurance.

• Utility Location: Contractor is responsible for identifying all utilities before excavation.

• Erosion Control: Contractor must install and maintain erosion control measures.

• Safety: Contractor must comply with all safety requirements from Beaufort National Cemetery, VA, OSHA, and the State.

• Environmental Compliance: Adherence to Federal, State laws, ordinances, EPA guidelines, and regulations is required.

• Damage Repair: Contractor is responsible for repairing any damage to cemetery property, including structures, turf, roads, curbs, headstones, markers, trees, and utilities.

• Turf Maintenance: Includes watering, fertilizing, weed eradication, and mowing until the turf is established and accepted.

• Clean Up: Contractor must remove all debris and rubbish from the cemetery upon completion of work.

• Staging Area: Contractor must use a COR-approved staging area for operations and storage.

• Utilities: Contractor is responsible for providing electricity (generators) and making water connections.

• Refuse: Contractor must provide own refuse facilities and dispose of waste at a licensed off-site landfill.

• Portable Toilets: Contractor must provide portable chemical toilets.

• Guaranty: One-year warranty on all work after final inspection and acceptance.

Form / Attachment / Pricing Sheet

This document is Section B, "Supplies or Services and Price/Costs," specifically "B.1 Price Schedule." It details the pricing structure for the opportunity.

• Item 0001: Memphis National Cemetery Turfgrass Renovation. This is for the Base contract period. The Period of Performance (POP) begins 365 calendar days from the receipt of the Notice to Proceed and ends TBD.
• Item 0002: Memphis National Cemetery Raise and Realigning Headstones. This is for Bid Option 1. The POP begins 365 calendar days from the date the option is awarded and ends TBD.
• The document includes columns for Item Number, Description of Supplies/Services, Quantity, Unit, Unit Price, and Amount. The "GRAND TOTAL" is also indicated.

This pricing schedule is critical for bidders to understand the cost structure associated with the proposed services. Bidders will need to provide unit prices and calculate the total amounts for each item, which will likely be a significant factor in proposal evaluation.

Form / Attachment / Pricing Sheet

This document is a "Limitations on Subcontracting Certificate of Compliance" form required for solicitations involving services or construction contracts, specifically referencing VAAR 852.219-75. It requires offerors to certify their compliance with subcontracting limitations as defined by 38 U.S.C. 8127(l)(2).

• Certification of Compliance: Offerors must certify that they will adhere to the subcontracting limitations outlined in the solicitation and resultant contract.
• Specific Limitations: The clause details percentage limitations for different contract types:
  • Services (except construction): Not more than 50% of the government-paid amount can go to firms that are not certified SDVOSBs or VOSBs.
  • General Construction: Not more than 85% of the government-paid amount can go to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
  • Special Trade Construction: Not more than 75% of the government-paid amount can go to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under 18 U.S.C. 1001.
• Record Keeping: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance.
• Cooperation: Offerors must cooperate with the VA in providing records for compliance determination.
• Required Fields: The form includes spaces for the offeror to fill in their company name, sign, and provide details of the authorized signatory.

This form is mandatory for offerors. Failure to complete, sign, and return this certification with the bid, quotation, or proposal will render the offer ineligible for evaluation and award. Bidders must carefully review the subcontracting limitations applicable to the specific contract type and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a "Statement And Acknowledgment" used to document subcontracting information. It is required for prime contractors to complete when awarding subcontracts.

• Part I - Statement Of Prime Contractor: Captures details of the prime contract, including contract number, date awarded, prime contractor information, subcontractor information, and a statement regarding the inclusion of the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause. It also requires the prime contractor to state that a subcontract was awarded and describe the work by the subcontractor.
• Part II - Acknowledgment Of Subcontractor: The subcontractor acknowledges that specific clauses of the prime contract are included in their subcontract. These clauses relate to labor standards, wage requirements, and compliance.
• Fields for intermediate subcontractors, signing personnel, and dates are also included.

Bidders may be required to complete or acknowledge this form as part of their subcontracting plan or if they are acting as a subcontractor. It outlines the labor standards and contractual clauses that flow down from the prime contract to the subcontractor.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor Wage and Hour Division's optional Payroll Form (WH-347). It is intended for contractors and subcontractors to record weekly wages paid to workers on Federally financed or assisted construction contracts. While optional for general use, it is mandatory for compliance with the Copeland Act (40 U.S.C. § 3145) and associated DOL regulations (29 C.F.R. § 5.5(a)(3)(ii)).

• Contractor Information: Name, address, and contract/project number.
• Worker Information: Name, identifying number (e.g., last four digits of SSN), work classification, and withholding exemptions.
• Weekly Payroll Details: Dates worked, hours worked per day, total hours, rate of pay, gross amount earned.
• Deductions: FICA withholding, federal tax withholding, other deductions, and net wages paid.
• Statement of Compliance: A signed statement by the contractor or subcontractor affirming the accuracy of the payroll, compliance with wage determination rates, correct classifications, and proper payment of wages and fringe benefits. It also addresses permissible deductions and apprenticeship program registration.

Bidders may be required to use this form or a similar one to report payroll information as part of contract performance. Understanding its requirements is crucial for ensuring compliance with labor standards on covered projects. The form details the specific information that must be tracked and reported regarding wages, hours, and deductions for all laborers and mechanics.

Form / Attachment / Pricing Sheet

This document is a poster detailing "Employee Rights Under the Davis-Bacon Act" for laborers and mechanics employed on federal or federally assisted construction projects. It serves to inform workers about their rights regarding prevailing wages, overtime pay, enforcement, apprenticeships, and proper pay.

• Prevailing Wages: Mandates payment of at least the wage rate listed in the Davis-Bacon Wage Decision.
• Overtime: Requires payment of at least one and one-half times the basic rate for hours worked over 40 in a work week, with few exceptions.
• Enforcement: Outlines that contract payments can be withheld for wage and overtime violations, and contract termination or debarment may occur. Falsifying records or inducing wage kickbacks can lead to prosecution.
• Apprentices: States that apprentice rates apply only to registered apprentices in approved programs.
• Proper Pay Contact: Provides contact information for Daniel P. Kinney, Contract Specialist at the Department of Veterans Affairs, National Cemetery Administration, for inquiries about proper pay or applicable wages. It also directs individuals to contact the U.S. Department of Labor's Wage and Hour Division.

Bidders on federal or federally assisted construction projects must understand and comply with the Davis-Bacon Act requirements. This document highlights key labor standards that will likely be incorporated into the contract, impacting labor costs and compliance obligations. It also provides a point of contact for wage-related inquiries, which may be relevant during proposal preparation or contract performance.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) wage determination for heavy construction projects, including water and sewer line construction, in Shelby County, Tennessee. It specifies the prevailing wage rates and fringe benefits required for various labor classifications on federal or federally funded construction projects subject to the Davis-Bacon Act.

• General Decision Number: TN20260134
• State: Tennessee
• County: Shelby County
• Construction Type: Heavy (including Water and Sewer Line Construction)
• Effective Dates: Various, with the latest update on 01/23/2026.
• Classifications and Rates: Includes rates for Electricians, Operating Engineers (Bulldozer, Crane, Forklift), Laborers (Common/General, Flagger, Pipelayer), Operators (Backhoe/Excavator/Trackhoe, Loader), Truck Drivers, and Welders.
• Executive Order Notes: References Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining applicability and requirements.
• Identifiers: Explains the meaning of various rate identifiers (e.g., SU, UAVG, SA) and union rate identifiers.
• Appeals Process: Outlines the process for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals on relevant construction opportunities. Failure to comply with these wage requirements can lead to contract violations. The document also provides important context regarding paid sick leave and minimum wage requirements for federal contractors.

Form / Attachment / Pricing Sheet

This document is a Standard Operating Procedure (SOP) titled "Contractor Safety." It establishes procedures and practices for ensuring a safe work environment for employees and volunteers working with contractors at National Cemetery Administration (NCA) facilities. It aims to ensure compliance with VA policy, NCA policy, and Occupational Safety and Health Administration (OSHA) Standards.

• Purpose and Scope: Outlines the goal of establishing safe work environments and complying with OSHA standards.
• Standard Operating Procedure: Details how the Contractor Safety Program will be implemented through training and safe work practices.
• Responsibilities: Defines roles for Facility Directors, Supervisors/Foremen, Collateral Duty Safety Officers (CDSO), and Employees in maintaining safety.
• References: Lists applicable OSHA standards (29 CFR 1910, 1926, 1960).
• Attachments: Includes "NCA Contractor Safety (FAR Clause)," "Contractor Safety Orientation Checklist," and "NCA Contractor Safety Checklist."
• Revision History: Tracks changes to the SOP, with the latest revision (0.2) on 03/10/2023 adding attachments and changing to V4.
• Definitions: Clarifies terms such as Contractor, COR, ILSM, SDS, and Sub-contractor.
• Procedures: Details training requirements, inspections, contractor orientation, and specific requirements for contractor work at NCA facilities (both with and without formal contracts).
• Specific Safety Requirements: Covers a wide range of topics including OSHA poster, VA/OSHA requirements, job site inspections, emergency reporting, accident reporting, hazardous materials, lead, asbestos, storage tanks, lockout/tagout, electrical hazards, scaffolds, ladders, fall protection, PPE, confined spaces, hot work, compressed gas, powder-actuated tools, interim life safety measures, penetration permits, temporary heaters, cranes, operating equipment, recycling, spills, smoking, and site-specific plans.

This document is crucial for any contractor performing work at NCA facilities. It outlines the mandatory safety and health requirements, procedures, and responsibilities that contractors must adhere to. Bidders should review this SOP to understand the safety compliance obligations, potential training requirements, reporting procedures, and specific safety protocols that will be enforced during contract performance. Failure to comply with these safety standards could impact contract performance and evaluation.

Form / Attachment / Pricing Sheet

This document contains monument and headstone reference tables for the Memphis National Cemetery. It appears to be a survey or mapping document detailing the locations and bearings of monuments and headstones.

• Monument ID (MON I.D.)
• Headstone ID (HEADSTONE I.D.)
• Bearing (direction)
• Distance
• Various tables listing these data points for different sections or rows (e.g., A-1, B-1, C-1).
• Includes information about the survey company (GeoSurvey, Ltd.) and the client (Department of Veteran Affairs).

This document is likely an attachment to a solicitation or SOW related to cemetery maintenance, groundskeeping, or monument repair/replacement at the Memphis National Cemetery. Bidders may need to use this information to understand the scope of work, identify specific locations, or prepare pricing based on the number and layout of monuments and headstones.

Solicitation / RFP / RFQ

This solicitation is for the Memphis National Cemetery National Shrine Project, located at 3568 Townes Ave, Memphis, TN 38122. The North American Industry Classification System (NAICS) code is 237990, with a small business size standard of $45 million. The estimated construction magnitude is between $2,000,000 and $5,000,000. This procurement is a Notice of Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside in accordance with Public Law 109-461.

• Turfgrass Renovation (Item 0001)

• Raise and Realign Headstones (Item 0002 - Bid Option 1)

• Work is to be performed in accordance with the attached Statement of Work.

• Contract Type: Firm-Fixed-Price (as per L.2)

• Period of Performance: 365 Calendar Days from receipt of Notice to Proceed for the base contract, and 365 Calendar Days from the option award date for Bid Option 1.

• Estimated Value: Between $2,000,000 and $5,000,000.

• Proposal Submission Deadline: May 03, 2026, at 15:00 CDT.

• Proposals must be submitted electronically via email to daniel.kinney@va.gov.

• Bid Opening: A teleconference will be held on May 03, 2026, at 15:00 CDT. Phone: 1-872-701-0185, Conference ID: 212497933.

• Evaluation: Award will be made to the responsible bidder whose bid conforms to the solicitation, considering price and price-related factors. The Government may reject any or all bids.

• This solicitation is a total small business set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• A site visit is scheduled for May 13, 2026, at 10:00 EDT at the Memphis National Cemetery.

• Offerors must acknowledge all amendments.

• A bid guarantee is required (20% of bid price, not to exceed $3,000,000.00).

• Performance and payment bonds are required within 10 calendar days after award.

Solicitation / RFP / RFQ

This presolicitation notice announces the Department of Veterans Affairs, National Cemetery Administration's intent to issue a solicitation for the "Memphis National Cemetery, National Shrine Project" at Memphis National Cemetery. The project involves Upright Headstone Raising/Realigning, and turf renovation/replacement.

• Upright Headstone Raising/Realigning

• Turf renovation/replacement

• This will be an Invitation for Bid (IFB).

• The acquisition magnitude is estimated between $2,000,000 and $5,000,000.

• The NAICS code is 237990 – Other Heavy and Civil Engineering Construction.

• The small business size standard is $45.0 Million.

• The full solicitation, statement of work, specifications, and drawings will be posted on Federal Contract Opportunities at sam.gov.

• Bids will be due 30 calendar days after the solicitation is published.

• This requirement is a total SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside in accordance with Public Law 109-461.

• All responsible SDVOSB sources may submit a bid.

• The solicitation is anticipated on or about April 27, 2026, unless modified or cancelled.

• The solicitation will include a base bid and one bid option.

• One or more items are subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.