Mental Health Over Door Alarm System and Installation

Solicitation / RFP / RFQ

This solicitation is for the provision and installation of a complete door detection and notification system, specifically a Mental Health Over-Door Alarm System, for the VA Palo Alto Health Care System (VAPAHCS) Building 520. The system aims to alert caregivers of potential self-harm when a door is used as a ligature point. The contractor will furnish all labor, materials, equipment, transportation, supervision, and services for delivery, installation, testing, and training.

• Installation of a Door Controls USA Inc. Top Door Alarm, model TDA004, or equal.

• System components include top-of-door detection devices, control panels, display panels at nurses' stations, strobes/lights, horns/alarms, low-voltage cabling, and local keyed reset switches.

• Replacement systems for 20 existing openings in Building 520 (Rooms B145-B111).

• New systems for 13 openings in Building 520 (Rooms B170A-B115).

• Replacement systems for 20 existing openings in Building 520 (Rooms C145-C111).

• New systems for 13 openings in Building 520 (Rooms C170A-C115).

• All equipment must be new, current production, and free from defects.

• System must integrate with existing nurse station controls and VA alarm/notification protocols.

• Work must be performed in an occupied inpatient Mental Health Unit, maintaining patient safety and minimizing disruption.

• Contractor personnel require VA access clearances and must wear identification.

• On-site training for VA staff on operation, basic maintenance, and troubleshooting.

• Minimum one-year warranty on installation workmanship.

• Contract Type: Not explicitly stated, but implied to be firm-fixed-price.

• Period of Performance: Base Year estimated from 5/1/2026 to 9/30/2026.

• Estimated Value: Not stated.

• NAICS Code: 561621 (Security Systems Services (except Locksmiths))

• Size Standard: $25 Million

• Offerors must submit signed and dated offers electronically by the specified due date and time.

• Acceptable file formats include Word (.doc, .docx) and Excel. PDF files should be scanned at 200 dpi. Zipped files or links are not acceptable.

• Offers must include solicitation number, offeror information (name, address, UEI), information for evaluation factors, representations/certifications, and a statement of agreement with terms.

• Prices must be firm-fixed-price and inclusive of all costs.

• Offers must be held firm for 60 calendar days.

• Evaluation factors: Technical, Past Performance, and Price.

• Evaluation approach: Comparative evaluation process.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Key points of contact: Derek Brown (CS) and Mohammed Hussain (CO).

• Offerors must pay close attention to Addendum to FAR 52.212-1 and 52.212-2 for submission instructions and evaluation criteria.

Form / Attachment / Pricing Sheet

This document, titled "Attachment B - Current conditions and locations of existing door detection.pdf", provides a map detailing the locations of existing/old control panels, J-boxes, key switches, and strobes within the facility. It serves as a reference for the current state of door detection systems.

• Floor plans illustrating Nursing Unit B (Drawing AS 2.12) and Nursing Unit C (Drawing AS 2.13).
• Specific symbols indicating the locations of:
  • Control Panels (denoted by 'X' in a circle)
  • J-boxes (denoted by 'JB' in a square)
  • Key Switches (denoted by a key symbol)
  • Strobes (denoted by a circle with an 'S' inside)
• General notes pertaining to project elevation, dimensions, and various schedules (window, door, finish, etc.).
• Keynotes that define symbols used on the drawings.

This attachment is crucial for bidders to understand the existing infrastructure related to door detection systems. It will inform the scope of work, potential integration challenges, and the current state of the facility's security and alarm systems, which is essential for preparing accurate proposals and bids for any related opportunity.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Installation Replacement locations of door detection.pdf", provides a visual representation of existing and proposed locations for door detection hardware within Building 520, specifically detailing the B and C wings. It serves as a critical reference for understanding the scope and placement of work related to door detection systems.

• Floor plans of Building 520, B Wing and C Wing.
• Color-coded markers indicating:
  • Green circles: Replacement of existing door detection hardware.
  • Blue circles: New installation of door detection hardware.
• Room numbers and designations are present on the floor plans.

This attachment is essential for bidders to accurately assess the scope of work for any opportunity involving the installation or replacement of door detection systems in Building 520. It directly informs the quantity of devices to be replaced or installed, the specific locations requiring attention, and the overall complexity of the project. Bidders should use this document to plan their approach, estimate labor and material costs, and ensure their proposals accurately reflect the physical requirements of the work.