MH-65 CAP ASSY,LIMIT

Forms / Attachments / Pricing Sheets

This document, "Terms and Conditions," outlines the contractual requirements, provisions, and clauses applicable to any order awarded as a result of the solicitation. It serves as a comprehensive guide for potential bidders on the legal and regulatory framework governing the contract.

• Contract Terms and Conditions: Includes FAR and HSAR provisions and clauses that will apply to awarded orders.
• Instructions to Offerors: Details requirements for submitting quotations, including holding prices firm for 60 calendar days.
• Evaluation: For this sole-source acquisition, award is based on fair and reasonable pricing. Technical acceptability will be rated as "acceptable" or "unacceptable" based on the ability to provide new manufactured commercial items from the OEM or an approved source, with exact part numbers listed on the requirements schedule.
• Representations and Certifications: Requires offerors to certify regarding responsibility matters, including debarment, suspension, convictions, delinquent taxes, and contract terminations. It also includes representations regarding delinquent tax liability or felony convictions, and specific certifications related to security prohibitions and exclusions (e.g., concerning Iran, Sudan, covered telecommunications equipment).
• Quality Assurance: Outlines requirements for immediate notification of any defects, malfunctions, or non-conforming products, and the need for Contracting Officer approval before disposition of such items. It also details requirements for contractor quality control manuals and notification of changes impacting the product.
• Packaging, Marking, and Shipping Instructions: Provides specific guidance on how materials should be packaged, marked, and shipped to the USCG Aviation Logistics Center.
• Inspection and Acceptance: Details the process for inspection and acceptance of materials at the destination by local USCG personnel.
• Deliveries and Invoicing: Specifies F.O.B. Destination as the requested delivery term and provides instructions for invoice submission.
• Option for Increased Quantity: Clause 52.217-6 allows for an increase in the quantity of supplies for Line Item 1, up to a maximum of ten (10) units.
• Sustainable Products and Services: Clause 52.223-23 mandates compliance with various statutory programs and EPA recommendations for sustainable products and services.

This document is critical for bidders to understand the full scope of contractual obligations, submission requirements, evaluation criteria (even if limited to pricing and technical acceptability), and compliance mandates. It directly impacts proposal preparation, pricing, and post-award performance. Bidders must carefully review all provisions and certifications to ensure their offer and subsequent performance will meet all government requirements.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the US Coast Guard Aviation Logistics Center for the supply of "CAP ASSY,LIMIT" (National Stock Number: 5855-01-HS1-2822, Part Number: 18824-009).

• Item: CAP ASSY,LIMIT

• NSN: 5855-01-HS1-2822

• Part Number: 18824-009

• Unit of Issue: EA (Each)

• Quantity: 5

• Requested Date of Delivery: 2026-06-30

• Manufacturer CAGE Code: 81590

• Option for Increased Quantity: The solicitation explicitly asks if the bidder agrees to FAR 52.217-6 Option for Increased Quantity. Bidders must indicate "Yes, as written," "No," or "Yes, with requested modifications."

• F.O.B. Point: F.O.B. Destination is requested. Offers will be considered F.O.B. Destination unless F.O.B. origin is specified with estimated shipping costs.

• Bidders are requested to provide a quote for the specified item.

• The document includes fields for "QUOTE," "QUANTITY TOTAL," "OPTIONAL QUANTITY QUOTE," "OPTIONAL QUANTITY TOTAL," "EXTENDED," and "LEAD-TIME."

• Estimated Shipping Cost is required if F.O.B. Origin is specified.

Not specified in this document.

• The POC for this RFQ is Selmary.MelendezGonzalez3@uscg.mil.
• The document is an Excel spreadsheet with a sheet titled "RFQ."

Justification for Other Than Full and Open Competition

This document justifies a procurement using Simplified Acquisition Procedures (SAP) for specific spare parts for MH-65 helicopters, citing that only one source is reasonably available.

• Item: CAP ASSY, LIMIT

• NIIN: 01-HS1-2822

• P/N: 18824-009

• Quantity: 5 (with 5 optional quantity)

• Intended Use: Utilization on MH-65 helicopters.

• Name: Triman Industries

• Address: 1500 Mr. Kemble Ave, Morristown, NJ 07960

• The spare parts are highly specialized and manufactured by a non-Government activity.

• Technical data required for acquisition by other than the Original Equipment Manufacturer (OEM) is not available.

• Korry Electronics (81590) will not sell directly to the USCG.

• The only authorized distributor is Triman Industries, Inc.

• The solicitation and resulting purchase order will require materials to have clear, documented traceability to the OEM and a completed Certificate of Conformance.

• Market research is being conducted.

• Other methods may include comparison of proposed price with prices found reasonable on previous purchases, current price list, comparison with similar items in a related industry, or contracting officer's personal knowledge.