MH-65 Spare Parts

Terms and Conditions

This document outlines the "Terms and Conditions" applicable to the solicitation 70Z03826QB0000053. It incorporates various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses and provisions, many of which include deviations and specific effective dates.

• 52.212-1 Instructions to Offerors: Requires offers to hold prices firm for 120 days and to submit the "Requirement" document (Attachment 1) with a completed unit price column.
• 52.212-2 Evaluation: Not applicable due to the sole source nature of the acquisition; award will be based on fair and reasonable pricing. The solicitation may be amended if responsive offers from responsible sources authorized by the OEM are received.
• 52.209-5 Certification Regarding Responsibility Matters: Requires offerors to certify their responsibility status, including debarment, suspension, and tax liability.
• 52.209-7 Information Regarding Responsibility Matters: Requires offerors to disclose information regarding current active Federal contracts and grants exceeding $10,000,000 and any proceedings within the last five years.
• 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction: Requires corporations to represent their status regarding unpaid Federal tax liability and felony convictions.
• 52.233-2 Service of Protest: Outlines procedures for serving protests on the Contracting Officer.
• 52.240-90 Security Prohibitions and Exclusions Representations and Certifications: Addresses prohibitions related to covered telecommunications equipment and services, and operations in Sudan and Iran.
• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services: Includes addenda for Quality Assurance, Packaging Instructions, Marking Instructions, Shipping Instructions, and Inspection and Acceptance.
  • Quality Assurance: Requires immediate notification of any non-conforming product or component, supply changes, or malfunctions.
  • Packaging/Marking: Specifies packaging materials (no popcorn, shredded paper, etc.) and required markings on containers, including NSN, Part Number, and Contract Number.
  • Shipping: Directs shipments to the USCG Aviation Logistics Center in Elizabeth City, NC.
  • Inspection/Acceptance: Requires inspection at destination, a Certificate of Conformance (COC), and full traceability of parts.
• 52.223-23 Sustainable Products and Services: Requires compliance with various EPA and USDA mandates for sustainable products.
• 52.252-2 Clauses Incorporated by Reference: Lists numerous FAR clauses incorporated by reference, covering areas such as small business concerns, labor standards, and payment terms.

This document is critical for understanding the contractual obligations, submission requirements, evaluation basis (pricing for sole source), and specific terms and conditions that will govern any resulting contract. Bidders must pay close attention to the certifications, representations, and specific instructions regarding quality assurance, packaging, shipping, and invoicing.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) from the US Coast Guard Aviation Logistics Center for specific aircraft parts. It details the items required, quantities, and delivery expectations.

• Item 1: RIGHT UPPER VENTILATION (NSN: -, Part Number: 365A58805100, Unit of Issue: EA, Manufacturer CAGE: 3GSZ1)

• Item 2: LEFT UPPER VENTILATION (NSN: -, Part Number: 365A58805200, Unit of Issue: EA, Manufacturer CAGE: 3GSZ1)

• Item 3: RIGHT LOWER VENTILATION (NSN: -, Part Number: 365A58805300, Unit of Issue: EA, Manufacturer CAGE: 3GSZ1)

• Item 4: LEFT LOWER VENTILATION (NSN: -, Part Number: 365A58805400, Unit of Issue: EA, Manufacturer CAGE: 3GSZ1)

• Quantity: 1 EA for each item.

• Requested Delivery Date: 2026-09-22 for all items.

• F.O.B. Point: F.O.B. Destination is requested. Offers will be considered F.O.B. Destination unless F.O.B. Origin is specified with estimated shipping costs.

• Bidders are expected to provide quotes for the specified items.

• The document includes columns for "QUOTE" and "QUANTITY TOTAL" for both base and optional quantities, indicating a need for pricing information.

• FAR 52.217-6 Option for Increased Quantity applies if an optional quantity is stated.

• Not specified in this document.

• The POC for this RFQ is raymond.v.marler@uscg.mil.

• Estimated shipping costs are required if F.O.B. Origin is specified.

Justification for Other Than Full and Open Competition

This document outlines the justification for procuring specific spare parts for MH-65 helicopters through other than full and open competition, utilizing Simplified Acquisition Procedures (SAP) under FAR 12.102(a). The procurement is for items considered "brand name" or peculiar to a single manufacturer, where market research indicates that similar products or products lacking specific features do not meet the agency's needs.

• RIGHT UPPER VENTILATION (Part Number: 365A58805100, Quantity: 1)
• LEFT UPPER VENTILATION (Part Number: 365A58805200, Quantity: 1)
• RIGHT LOWER VENTILATION (Part Number: 365A58805300, Quantity: 1)
• LEFT LOWER VENTILATION (Part Number: 365A58805400, Quantity: 1)

AIRBUS 2701 Form Drive Grand Prairie TX 75052-7099 UEI: 3GSZ1

The parts are highly specialized and manufactured by a non-Government activity. The technical data for acquisition by other than the Original Equipment Manufacturer (OEM) is not available. The procured part is a modification to the existing cowling design, engineered to improve airflow and dissipate heat more effectively, thereby reducing engine compartment temperature. This modification enhances performance under operational conditions.

The Contracting Officer will determine fair and reasonable pricing using methods such as market research, comparison of proposed prices with previous purchases, current price lists, comparison with similar items in related industries, comparison to IGCE, or contracting officer's personal knowledge.