MH-65 Starter/Generator

Terms and Conditions

This document outlines the terms and conditions applicable to orders awarded under solicitation 70Z03826QB0000055. Key provisions include:

• The Service Contract Labor Standards will apply to purchase orders.

• A Wage Determination is attached, and additional determinations can be requested.

• 52.212-1 Instructions to Offerors: Offers must be held firm for 60 calendar days.

• 52.212-2 Evaluation: The government will use a tradeoff process, with Technical Acceptability, Delivery, and Price as evaluation factors (non-price factors combined are more important than price).

  • Technical Acceptability: Evaluated as 'acceptable' or 'unacceptable' based on the ability to meet SOW requirements. Offerors must provide specific documentation, including repair capability explanations and relevant certifications.
  • Delivery: Evaluated based on confidence in meeting delivery timelines.
  • Price: Evaluated for fairness and reasonableness.

• 52.209-5 Certification Regarding Responsibility Matters: Requires certifications regarding debarment, suspension, criminal convictions, and delinquent federal taxes.

• 52.209-7 Information Regarding Responsibility Matters: Requires information on past federal contracts and grants, and any proceedings that resulted in adverse findings.

• 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction: Requires representation regarding unpaid federal tax liability and felony convictions.

• 52.233-2 Service of Protest: Outlines procedures for serving protests.

• 52.240-90 Security Prohibitions and Exclusions: Addresses restrictions related to foreign entities, covered telecommunications equipment, and unmanned aircraft systems.

• Numerous FAR and HSAR clauses are incorporated by reference, covering areas such as:

  • Contractor Code of Business Ethics and Conduct
  • Small Business Subcontracting Plans
  • Service Contract Labor Standards
  • Buy American Act
  • Trade Agreements
  • Certificate of Conformance
  • FOB Destination
  • Instructions for Contractor Disclosure of Violations

• Quality Assurance: Applicable to orders for products that will touch USCG aircraft. Requires immediate notification of any issues affecting conformity, and the government reserves the right to inspect. Contractor's quality control manual must address risk management, testing, and inspection processes.

• Packaging Instructions: Specifies requirements for packing and labeling, prohibiting certain materials like popcorn and shredded paper.

• Marking Instructions: Details required markings on shipping containers and packages.

• Shipping Instructions: Provides the USCG Aviation Logistics Center's shipping address.

• Inspection and Acceptance: Material will be inspected at destination for count and condition. Certificates of Conformance (COC) are required, along with traceability documentation.

• Deliveries or Performance: F.O.B. Destination is the requested delivery term.

• Invoices are to be submitted IAW FAR 52.212-4 to the designated billing office, with electronic submission encouraged.

• Allows for an increase in quantity for Line Item 1, up to a specified maximum, exercisable within one year of award.

• Requires compliance with various mandates and directives for purchasing sustainable products and services, including those related to biobased products, energy efficiency, and EPA-designated programs.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the "Test and Evaluation" CLIN associated with solicitation 70Z03826QB0000055. It requires bidders to fill in specific pricing details in the yellow-highlighted fields.

• CLIN 1: Test and Evaluation
  • Supplies/Services: STARTER/GENERATOR (NSN: 2925-01-HS2-9985, Part Number: 524-240)
  • Quantity: 13
  • Optional Quantity: 44
  • Maximum Quantity: 57
  • Unit of Issue: EA
  • Days After Receipt of Order: 0
• Pricing Fields:
  • Firm Fixed Price Unit Price: To be filled by bidder.
  • Extended Price: Calculated based on Unit Price and Quantity.
  • Total: Sum of Extended Price.
  • Estimated Shipping Cost: To be filled by bidder.
  • Extended Total + Shipping: Calculated total.
• Option for Increased Quantity (FAR 52.217-6): Bidders must indicate agreement or disagreement with this clause.
• Beyond Economical Repair (BER) Pricing: Bidders must provide a fee for Test and Evaluation if the part is found BER, and any additional charges to return the item. The USCG will not pay a scrap fee.
• Other: Section for additional pricing information (e.g., discounts, fees).

This sheet is critical for bidders to provide their pricing for the specified Test and Evaluation service. It outlines the quantities, unit of issue, and specific pricing requirements, including handling of BER items and the option for increased quantity. Bidders must complete all required fields accurately to be considered for this opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for the testing and evaluation of starter generators for the United States Coast Guard (USCG) MH-65 helicopter. The primary goal is to determine the condition of these components and whether they are Ready for Installation (RFI) or Non-Ready For Installation (NRFI).

• Testing and Evaluation: Perform visual and functional inspections on starter generators to determine their condition.

• Component Marking: Mark components as RFI or NRFI.

• Failure Reporting: Prepare and submit a failure data report for each unit tested.

• Return of Components: Return Non-RFI components with an Unsatisfactory Report Tag.

• Quality System: Maintain a quality system compliant with ISO 9001, AS9100, or equivalent standards.

• Repair Facility: Maintain certification as an FAA Part 145 Certified Repair Facility, OEM, or USCG SRR Engineering approved repair facility.

• Documentation: Provide required documentation including DD Form 1574 or FAA Form 8130-3, Certificate of Airworthiness, Certificate of Conformance (COC), and potentially FAA Parts Manufacturer Approval (PMA).

• Tracking: Comply with documentation requirements for the USCG's Asset Computerized Maintenance System (ACMS), including Significant Component History Reports (SCHR) and Component Repair Records (CRR).

• Components must meet manufacturer's minimum performance specifications.

• Components must be airworthy and suitable for installation on USCG aircraft.

• Failure data reports must be submitted with the packing slip.

• CRRs must be submitted within five (5) business days following completion of rework.

• Work to be performed at the contractor's facility or a USCG-approved facility.

• Repair and Test/Evaluation timelines are specified: Repair within 30 calendar days, Test and Evaluation within 15 calendar days after receipt of components.

• Corrosion is anticipated and considered normal due to the operational environment of the MH-65 helicopter.

• Contractor must have access to required CMMs, specifications, and OEM technical documents.

• Original design or functional capabilities of end items shall not be changed without authorization.

• Government is not liable for expenditures exceeding the firm fixed price without prior written authorization.

Justification for Other Than Full and Open Competition

This document justifies the use of Simplified Acquisition Procedures (SAP) for FAR 13.106-1(b) for the procurement of spare parts for MH-65 helicopters. The justification is based on the principle that only one source is reasonably available.

• Procurement of STARTER/GENERATOR spare parts.

• NIIN: 01-HS2-9985

• P/N: 524-240

• Quantity: 13 (with an Option Quantity of 44).

• The parts are described as "TESTING ONLY".

• Safran Power USA, LLC

• Address: 2250 Whitfield Ave, Sarasota, FL 342243

• UEI: 81640

• The spare parts are highly specialized, designed, and manufactured by the Original Equipment Manufacturer (OEM).

• Safran Power USA, LLC is the current OEM for the listed part.

• Market research indicates that other companies' similar products or products lacking the particular feature do not meet the agency's needs.

• The solicitation and purchase order will require materials to have clear, documented traceability from the OEM and a completed Certificate of Conformance.

• Market Research

• Comparison of Proposed Price with Prices Found Reasonable on Previous Purchases

• Current Price List

• Comparison with Similar Items in a Related Industry

• Comparison to IGCE

• Contracting Officer's Personal Knowledge (to be explained)

• Other (to be explained)

• Last Updated: 11/01/24

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas. This document is crucial for contractors to understand the labor costs associated with performing services on federal contracts in the specified areas.

• Wage Determination Number: 2015-4547, Revision No. 30
• Area: Florida Counties of Manatee, Sarasota
• Occupational Listings: Extensive lists of job titles with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Conformance Process: Outlines the procedure for contractors to request wage rates for occupations not listed in the determination.

Bidders must review this document to accurately estimate labor costs for any federal contract requiring services in Manatee or Sarasota counties, Florida. The listed wage rates and fringe benefits are the minimums that must be paid to employees performing work under such contracts. Failure to comply can result in penalties. This document directly impacts proposal pricing and overall bid competitiveness.