MH65E AIRCRAFT SPARE PARTS

Solicitation / RFP / RFQ

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition, related to Solicitation No. 70Z03826RB0000018. The United States Coast Guard (USCG) Aviation Logistics Center (ALC) intends to procure various spare parts for the USCG MH-65E aircraft on a sole source basis.

• Procurement of various spare parts for the USCG MH-65E aircraft.

• Parts must be manufactured by Airbus Helicopters, France (AHF), the Original Equipment Manufacturer (OEM).

• The only authorized distributor in North America is Airbus Helicopters, Inc. (AHI).

• Parts must meet OEM specifications and standards, conform to original form, fit, and function, and be compatible with existing components.

• Parts must have airworthiness approval as defined by the FAA.

• Contract Type: Firm Fixed-Price Indefinite Delivery Requirements Type.

• Period of Performance: A full 12-month Base Period is anticipated, with options for four additional 12-month periods.

• Funding: Operations and Support funds, with annual funding for Fiscal Years 2027 through 2031.

• Estimated total value is not specified but is broken down by period.

• This is a combined synopsis/solicitation to be advertised on SAM.gov.

• The solicitation will include a statement that all responsible sources may submit a proposal with a capability statement.

• The Contracting Officer anticipates prices will be fair and reasonable, based on various comparison methods.

• The justification cites 10 U.S.C. § 3204(a)(1) and FAR 6.103 for other than full and open competition, as AHI is the only authorized North American distributor for the OEM parts.

• There are no known approved FAA Parts Manufacturer Approvals (PMA) for alternate manufacturers.

• This requirement does not include exceptions to the Buy American Statute.

• This is a follow-on contract from a previous contract (70Z03822DB2000001) that expires on December 31, 2026.

• Market research was conducted from August 2025 through October 2025, yielding no other OEM authorized distributors.

• The USCG does not own the technical data for these parts, which are proprietary to the OEM.

Form / Attachment / Pricing Sheet

This document, "Attachment 2," contains the Contract Provisions, Clauses, and Terms and Conditions for the "Various Spare Parts" opportunity. It details the legal and contractual framework that will govern any resulting award.

• Contract Terms and Conditions: Includes FAR clauses and deviations applicable to commercial items, such as quality assurance, packaging, marking, shipping, inspection, acceptance, invoicing, and contract administration.
• Ordering Procedures: Outlines how delivery or task orders will be issued, including limitations on order quantities.
• Period of Performance: Specifies a one-year base period with four one-year option periods.
• Prohibitions and Exclusions: Details restrictions related to specific technologies, entities, and countries (e.g., covered telecommunications equipment, Kaspersky Lab, Iran, Sudan, China).
• Certifications and Representations: Requires offerors to certify regarding responsibility matters, delinquent tax liability, felony convictions, and compliance with various security and ethical standards.
• Evaluation and Award: Notes that for this sole-source acquisition, award is based on fair and reasonable pricing, and standard evaluation factors may be removed.
• Small Business Subcontracting Plan: Large business offerors are required to submit a subcontracting plan.

This document is critical for potential bidders as it outlines the mandatory terms, conditions, and compliance requirements that will apply to any contract awarded. Bidders must review these provisions carefully to understand their obligations regarding quality, delivery, invoicing, security, and other contractual aspects. Failure to comply with these terms could impact eligibility for award or contract performance.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled 'Attachment 1 Schedule of Supplies.xlsx'. It details the specific parts and quantities required for the opportunity across different contract periods (Base, Option 1, Option 2, Option 3, Option 4).

• CLIN (Contract Line Item Number): Unique identifier for each item.
• FSC (Federal Supply Class): Classification code for the item.
• NIIN (National Item Identification Number): Unique identifier for the item.
• Part Number: Manufacturer's or supplier's part number.
• Nomenclature: Description of the item (e.g., MAIN ROTOR SHAFT, BEARING, WASHER).
• Estimated Qty: The estimated quantity required for each CLIN.
• Flight Critical (Y or N): Indicates if the part is flight critical.
• Shelf Life: Specifies shelf life requirements where applicable (e.g., 48 months).
• U/I (Unit of Issue): Unit of measure (e.g., EA for Each).
• Manf. Code: Manufacturer's code.
• Delivery ARO: Delivery time after contract award.
• Inspection and Acceptance: Specifies inspection and acceptance requirements (e.g., QA/QA, REC/QA, REC/REC).
• COC or COA: Requirement for Certificate of Conformance or Certificate of Analysis.

This attachment is crucial for bidders as it outlines the specific parts and quantities that will need to be supplied. Bidders should review this schedule to determine their capability to provide these items, understand the required quantities for each contract period, and factor these into their pricing and logistical planning. The 'Flight Critical' designation, delivery timelines, and inspection/acceptance requirements are key considerations for proposal development.