Michigan Fingerprint Channeling

Amendment / Modification

Amendment 0001 modifies the solicitation HS002126QE023.

• The "Header Miscellaneous Text" has been modified.
• Attachment 0001 (PWS) has been added.
• Attachment 0002 (Pricing Workbook) has been added.
• Attachment 0003 (Q&A) has been added to Section J of the solicitation.

This amendment adds new attachments and modifies existing text, which may impact proposal preparation and submission. Bidders should review the newly added attachments and any modified text for changes to requirements or instructions.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the solicitation HS002126QE023.

• Volume Numbers: The spreadsheet indicates yearly estimated maximum amounts of fingerprint submissions to the state of Michigan only, not to the FBI.
• Process Flow: The selected vendor will digitize hardcopy fingerprint cards from DCSA, transmit prints and associated Personally Identifiable Information (PII) to the Michigan state repository for a state-only background check (CHRI). The FBI is not involved in this process.
• Place of Performance: Work is to be performed at the vendor's facility upon receipt of materials.

This Q&A clarifies key aspects of the scope of work, particularly regarding volume estimates, the specific process for background checks, and the location where the work will be performed. Bidders should update their understanding of these requirements based on these clarifications.

Solicitation / RFP / RFQ

This solicitation is for "Michigan Fingerprint Channeling" services, aimed at obtaining criminal history record information (CHRI) for the State of Michigan. The acquisition is set aside for "Small Business" and has a North American Industry Classification Standard (NAICS) code of 518210, with a size standard of USD 40,000,000.00.

• The core service involves fingerprint channeling for CHRI.

• Deliverables are tied to specific option periods, with quantities specified for each.

• The work is to be performed in accordance with the Performance Work Statement (PWS).

• The contract type is anticipated to be Firm Fixed Price.

• The period of performance includes a Base Year (June 17, 2026 - June 16, 2027) and multiple Option Periods extending up to December 17, 2031.

• An option to extend services for up to 6 months is included (FAR 52.217-8).

• The total contract duration, including options, shall not exceed 66 months (FAR 52.217-9).

• Proposals must be submitted electronically via email to the Contracting Officer and Contract Specialist by April 23, 2026, at 03:00 PM Eastern Standard Time.

• Quotes must be valid for a minimum of 30 calendar days.

• Required submission components include a Business Coversheet (PDF), technical documentation/product literature, and a firm-fixed price proposal using the provided Pricing Workbook (Attachment 0002).

• Evaluation will be based on Technical Capability and Price.

• Technical evaluation will assess if proposals meet all requirements in the solicitation and PWS.

• Price will be evaluated for reasonableness, including the evaluation of options.

• This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses by reference and in full text, including those related to commercial items, payment instructions (WAWF), and special contract requirements.

• Attachments include a PWS (Attachment 0001) and a Pricing Workbook (Attachment 0002).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for digitizing fingerprints and transmitting them to the State of Michigan to obtain Criminal History Record Information (CHRI) for background investigations.

• Digitize hardcopy fingerprint cards and electronically transmit prints and associated Personally Identifiable Information (PII) to the State repository.

• Ensure the government receives a complete response for each applicant, including "No Record" results and any pertinent criminal history data.

• Provide disposition information, sentencing, correction supervision, and release details.

• Include records sealed by law if accessible by State and local criminal justice agencies.

• Act as a single point of contact for follow-up with the State repository if a response is not received.

• Provide submission status upon government request.

• Process bad prints by contacting the COR within one business day with instructions for correction or reprint.

• Complete responses, including "No Record" results, must be provided 100% of the time.

• Bad print processing requires a 100% response rate within one business day.

• Maintain a file of all current, required documentation.

• Period of Performance: One 12-month base period (June 17, 2026 - June 16, 2027) plus four 12-month option periods (through June 16, 2031).

• Place of Performance: Contractor's facility.

• Quality Control: Contractor must develop and maintain an effective Quality Control Plan (QCP) and submit it within 30 calendar days of award.

• Training: Contractor personnel must complete OPSEC Awareness Training, Privacy Act and PII Training, and DoD Mandatory CUI Training within 30 days of award, with annual refreshers.

• Security: Contractor personnel will not have unsupervised access to Government systems. All CUI must be handled IAW DoD regulations. OPSEC requirements must be followed.

• Personnel: Contractor must provide a Contract Manager and an alternate, available during specified hours.

• Reporting: Monthly submission of supporting documentation for invoicing purposes via Excel spreadsheet.

• Communication: Use official US Government or company email for transmitting official business. No personal email accounts.

• Contract Type: Firm-Fixed-Price.

Form / Attachment / Pricing Sheet

This document is a pricing workbook containing detailed pricing information for the opportunity. Bidders are expected to use this workbook to calculate and submit their pricing. It includes instructions for filling out highlighted yellow areas.

• Full CLIN Pricing Sheet: Details Contract Line Item Numbers (CLINs) for base and option periods (OY1-OY4, 6-Month Ext). Includes CLIN Description, Period of Performance, Quantity, Unit, Unit Price, and Total Price (Not-to-Exceed). Notably, the 'Michigan Fingerprint Channeling' CLINs have a quantity but a Unit Price and Total Price of 0.0 for all periods.
• Pricing Summary by Year Sheet: Provides a summary of pricing options for LexisNexis, focusing on "Full Production Pricing." It outlines Firm-Fixed-Price (FFP) details with increasing quantities of subjects per month for each contract period (Base through Option Period 4) and mentions a "GSA List Price" and "Monthly Price to DCSA."
• Full Pricing Sheet: Further elaborates on "Full Production Pricing" for LexisNexis ProMonitor (Alert Service). It breaks down pricing by Base Period (up to 5M Monitored) and Option Periods 1-4 (up to 8M, 9M, 10M, and 11M Monitored, respectively). It includes fields for Unit Price per Subject per Month, Quantity (Subjects per Month), # Months, Total List Price, DCSA Discount, and TOTAL FFP TO DCSA.

This workbook is critical for bidders to understand the cost structure of the opportunity and to prepare their financial proposals. Bidders must carefully review and complete the highlighted sections to ensure accurate pricing submission. The structure suggests a Firm-Fixed-Price contract with pricing based on the number of subjects monitored monthly, with specific line items for deliverables and fingerprint channeling services.