Microsoft Academic M365 A5 Software

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for Microsoft 365 A5 Educational Software Suite, issued under FAR Part 12 procedures on an other than full and open competition basis, as a sole-sourced requirement to Microsoft. The procurement is for Electronic and Information Technology (EIT) and must comply with Section 508 of the Rehabilitation Act regarding accessibility for persons with disabilities. Only authorized resellers of Microsoft brand products will be considered; alternate brands are not accepted.

• Microsoft 365 A5 Education Faculty licenses (1,500 units)

• Microsoft 365 A5 Student Use licenses (48,000 units)

• Microsoft Teams Domestic Calling Plan licenses (150 units)

• Microsoft Teams Domestic & International Calling Plan licenses (25 units)

• Microsoft Teams Rooms Pro licenses (200 units)

• Software must be brand new and unused.

• Software must be available for 12 months following delivery of the base quantity, with the contractor responsible for "turning off" usage beyond this period.

• Compliance with accessibility standards in 36 C.F.R. Part 1194 (Subpart B) is required.

• Contract type is not explicitly stated, but pricing arrangements are "Firm Fixed Price" for all items.

• Period of performance for software usage is 12 months.

• Estimated value is not explicitly stated, but the NAICS code is 541519 with a size standard of $34,000,000.00.

• Offerors must be registered in the SAM database to be considered.

• Quotes must meet minimum specifications.

• Quotes must be submitted in approved formats (Microsoft Word, Excel, and PDF).

• All questions regarding the RFQ must be submitted in writing to the Contract Specialist, Rubean Varghese, via email at rubean.j.varghese.civ@us.navy.mil.

• Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding acceptability standards for non-price factors.

• Technical acceptability will be evaluated based on product/service conformance to specifications.

• Past performance will be evaluated in accordance with DFARS 252.204-7024.

• This acquisition is set aside for Small Business.

• Only authorized resellers of Microsoft brand products will be considered.

• The solicitation issue date is May 7, 2026, and the offer due date is May 12, 2026, at 01:00 PM.

• Delivery is expected on or before May 30, 2026.

• Payment instructions are detailed in Section G, referencing Wide Area WorkFlow (WAWF).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial supplies, specifically Microsoft 365 A5 Academic Licenses, for the National Defense University (NDU) in Washington, D.C. The software is used by faculty, staff, and students for academic applications and provides operating system software for servers and end-user computer applications, including cloud and client-based access to the Microsoft Office suite.

• Procurement of Microsoft 365 A5 Academic Licenses.

• Software licenses must be delivered and operational by May 30, 2026.

• Contract type: Firm-Fixed-Price (FFP).

• NAICS Code: 541519.

• Small Business Size Standard: $34 Million.

• This is a Request for Quotation (RFQ).

• Quotes must be submitted by 1:00 PM on May 12, 2026, via email to Rubean Joy Varghese at rubean.j.varghese.civ@us.navy.mil.

• Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, and its ALT I with their quote.

• Evaluation will be conducted in accordance with FAR 52.212-2, Evaluation – Commercial Items.

• Only Microsoft Academic licenses meeting NDU's requirements will be considered for award.

• Prospective contractors must be registered in the System for Award Management (SAM) to be eligible for award.

• Paper copies of this solicitation will not be available.

• The Government will not be responsible for any costs incurred by interested parties in responding to this notice.

• The Government will determine whether a competitive solicitation will be issued based on responses received.