Military Food Service Contracting at Training Center (TRACEN) Cape May, NJ

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12 and Subpart 13. It is issued as a full and open competition for Food Service Contractors (NAICS code 722310, PSC S203) at the U.S. Coast Guard Training Center, Cape May, New Jersey. The procurement is subject to the Randolph-Sheppard Act, prioritizing State Licensing Agencies (SLAs) and their blind vendors.

• Full food service including food, personnel, management, supplies, transportation, and other necessary items.

• Dining facility management, cooking, food preparation, stocking, serving, and cleaning.

• Providing boxed meals and meals for delivery to the adjacent medical facility.

• Maintaining equipment and performing minor operator maintenance.

• Adherence to "Go for Green Program" standards for food marking and nutritional information.

• Providing specific menu items as detailed in Technical Exhibits, including "Go for Green" compliant options, prime meals, and graduation pizza parties.

• Compliance with all applicable federal, state, and local laws, regulations, and industry standards.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)

• Period of Performance:

  • Base Period: April 1, 2026 - March 31, 2027
  • Option Periods (4): April 1, 2027 - March 31, 2031

• Place of Performance: Dining facilities at Training Center Cape May, New Jersey.

• Questions Deadline: February 23, 2026, 2:00 PM ET. Submit via email to janine.a.marshall@uscg.mil.

• Multi-Phased Procurement:

  • Phase I: Demonstrated Prior Experience (Written Proposals Due: February 10, 2026)
  • Phase II: Technical Capability, Management Approach, Past Performance, and Price Proposals (Written Proposals Due: February 26, 2026)

• Evaluation Criteria: Primarily based on Demonstrated Prior Experience (Phase I), followed by Technical Capability, Management Approach, and Past Performance (Phase II). Price will be evaluated for reasonableness but not rated.

• Award Basis: Best Value determination.

• All responsible small business sources may submit a quotation.

• Subject to the Randolph-Sheppard Act priority for blind vendors.

• Offerors must complete and submit Standard Form 33.

• Failure to complete solicitation documents and amendments as required may result in disqualification.

• Site visits are scheduled for February 19-20, 2026.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Schedule B.xlsx", provides detailed pricing and labor information for the Military Food Service Contracting opportunity. It outlines the CLINs (Contract Line Item Numbers) for various meal quantities and types, as well as additional items, across the base period and four option periods.

• Base Period (01 April 2026 – 31 March 2027): Details estimated quantities for breakfast, lunch, dinner, and box meals across different volume tiers (>19,000 meals/week, 10,000-18,999 meals/week, <9,999 meals/week). Includes line items for additional items like "Second Line Opening" and "Emergency Rations MRE".
• Option Periods (OY1-OY4): Mirrors the structure of the base period for four subsequent 12-month option periods, detailing estimated quantities for meals and additional items.
• Labor Information: Includes columns for labor description, labor category, hourly rate, number of hours, and total price, though all estimated values are currently $0.0.
• Wage Determination: A note indicates to refer to the Wage Determination for labor categories.

This schedule is critical for bidders to understand the estimated quantities of meals and associated items the government anticipates procuring. While unit prices and labor rates are not populated (indicated as $0.0), bidders must use this structure to formulate their pricing proposals. The breakdown by CLIN and period of performance is essential for developing a comprehensive and competitive bid.

Amendment / Modification

This document is a Supplemental Agreement to a Collective Bargaining Agreement (CBA) effective March 8, 2024, between the Industrial, Technical and Professional Employees Union, OPEIU Local 4873 AFL-CIO, and Food Service Inc. of Gainesville, covering food service employees at the US Coast Guard Base in Cape May, NJ. The agreement is effective April 1, 2025.

Key changes and updates include:

• Wages (Appendix A): Increases for various positions, including Baker, Assistant Baker, Cook I, Cook II, Dining Facility Attendant Leader, Assistant Dining Facility Attendant Leader, Salad Prep Specialist, Dining Facility Attendant, Cashier, Utility Worker, and Administrative Assistant. For example, the Baker wage increases from $23.31 to $24.31.
• Health and Welfare (Appendix B): The Company's contribution to the ITPEU Health and Welfare Fund increases from $5.00 per hour to $5.50 per hour for all straight time worked, plus paid vacation, holidays, and sick leave, effective April 1, 2025. Contributions for employees on family or medical leave also increase to $5.50 per hour.
• Vacation (Appendix C): No changes noted from current to effective April 1, 2025. Vacation is based on years of service (1 week after 1 year, 2 weeks after 2 years, 3 weeks after 5 years, 4 weeks after 10 years).
• Pension (Appendix D): The Company's contribution to the ITPEU Pension Fund increases from $1.35 per hour to $1.45 per hour for all straight time worked, plus paid vacation, holidays, and sick leave, effective April 1, 2025.
• Sick and Personal Leave (Appendix E): No changes noted from current to effective April 1, 2025. Employees accrue 1 hour of paid sick leave for every 30 hours worked, up to a maximum of 56 hours per accrual year. Unused sick leave is paid out upon termination or at the end of September annually.
• Holidays (Appendix F): No changes noted from current to effective April 1, 2025. Lists observed holidays including New Year's Day, MLK Jr. Day, Washington's Birthday, Memorial Day, Independence Day, Personal Day, Juneteenth, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, and Employee's Birthday.
• Uniform and Safety Equipment (Appendix G): No changes noted from current to effective April 1, 2025. The Contractor must furnish a minimum of two uniforms. If uniforms are not "wash and wear," an allowance of $3.80 per week or $0.76 per day is provided for laundering. A shoe allowance of up to $50.00 per contract year is also included.
• Jury Duty (Appendix H): No changes noted from current to effective April 1, 2025. Employees are paid the difference between jury duty pay and their regular rate, capped at two weeks.
• Bereavement Leave (Appendix I): No changes noted from current to effective April 1, 2025. Employees are granted up to three (3) days of paid leave for the death of an immediate family member, after completing their probationary period.

Appendices A, B, D, and G (for shoe allowance) have been updated or modified.

This document details changes to wages and benefits that will take effect on April 1, 2025. It does not appear to directly impact proposal submission deadlines or evaluation criteria for a SAM.gov opportunity, but rather modifies an existing labor agreement.

Form / Attachment / Pricing Sheet

This document, "Food Safety and Sanitation (FSS) Tactics, Techniques, and Procedures (TTP), CGTTP 4-11.12C," provides guidance for U.S. Coast Guard (USCG) units on developing and implementing effective Food Safety and Sanitation (FSS) programs. It outlines tactics, techniques, and procedures to prevent human illness and injury from food hazards and poor sanitation.

• Scope: Applies to all USCG units, superseding CGTTP 4-11.12B.
• Policy: Aligns with various USCG directives and the FDA Food Code.
• Program Elements: Details requirements for appointing a Food Service Officer (FSO), inspecting facilities, approving equipment, and implementing cleaning/disinfection procedures.
• Roles and Responsibilities: Outlines duties for Commanding Officers/Officers-in-Charge/Executive Officers, Person-In-Charge (PIC), Food Safety Managers, Health Services Department Representatives, Culinary Specialists, Food Service Inspectors, Mess Cooks, Contract Food Service Personnel, and Patrons.
• Tactics: Covers common hazards, hazard characterization, gap analysis, and hazard mitigation.
• Personnel Management: Addresses employee health, health screening criteria, and personal hygiene standards.
• Food Quality and Handling: Provides guidance on ordering from approved sources, protecting food during receipt, preventing contamination, cooking, holding, thawing, and handling leftovers.
• Equipment and Utensils: Details design, construction, cleaning, sanitizing, and maintenance requirements.
• Facility Construction and Maintenance: Covers potable water supply, plumbing, ventilation, illumination, and premises maintenance.
• Inspections and Compliance: Outlines procedures for routine inspections, report forms, and corrective actions.
• Temporary and Mobile Food Service: Provides specific guidance for operations not exceeding 14 days and for mobile units.
• Foodborne Illness and Outbreak Protocol: Details planning, monitoring, early detection, containment, investigation, and recovery procedures for foodborne illness outbreaks.

This document serves as a comprehensive guide for maintaining food safety and sanitation within the USCG. Bidders involved in food service contracts, catering, or supplying food-related equipment or services to the USCG would need to be familiar with these standards to ensure compliance. It highlights the rigorous requirements and procedures the USCG follows to ensure the safety and wholesomeness of food provided to its personnel.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet intended to be used by vendors for submitting questions or comments related to a SAM.gov opportunity. It provides a structured template for organizing inquiries.

• Number: A field for numbering questions or comments.
• Document Title: Space to specify which document the question pertains to.
• Section: Field to indicate the relevant section of a solicitation or other document.
• Page: Field to specify the page number.
• Question/Comment: The primary area for vendors to input their questions or comments.
• Gov't Response: A column intended for government responses, likely to be filled in later.

This template facilitates clear and organized communication between potential bidders and the government. By using this standardized format, bidders can ensure their questions are properly categorized and submitted, potentially leading to more efficient and comprehensive clarifications for the opportunity.

Form / Attachment / Pricing Sheet

This document is a "Contract Discrepancy Report" form. It is used to formally document and track discrepancies or problems encountered during the performance of a contract. It outlines the process for government action, contracting action, and government close-out related to the discrepancy.

• Contract Number: Identifies the specific contract involved.
• Discrepancy Description: A detailed account of the issue, including references to specifications.
• Contractor Notification: Records when and how the contractor was informed.
• Contractor Response: Space for the contractor to detail their proposed corrective actions.
• Government Evaluation: Records the government's assessment of the discrepancy and the contractor's response.
• Government Actions: Details any actions taken by the government, such as payment deductions or cure notices.
• Signatures: Includes signature lines for the Contracting Officer, Contractor Representative, and Reviewing Official.

While this is a form, bidders should be aware of its existence. It signifies a formal process for addressing contract issues. Understanding this form can help bidders anticipate how problems might be documented and resolved if they were to win a contract. It highlights the importance of clear communication and timely corrective actions in contract performance.

Form / Attachment / Pricing Sheet

This document is a poster titled "EMPLOYEE RIGHTS ON GOVERNMENT CONTRACTS." It serves to inform employees working on government contracts about their rights and the applicable labor laws. It is intended to be posted by the contractor.

• Applicable Acts: Identifies whether the contract is subject to the Service Contract Act (SCA) or the Public Contracts Act (PCA).
• Minimum Wages: States that employees must be paid at least the federal minimum wage, and potentially a higher rate if an SCA wage determination applies (which would be posted separately).
• Fringe Benefits: Notes that SCA wage determinations may require fringe benefits, while PCA contracts do not.
• Overtime Pay: Mandates payment of 1.5 times the basic rate for hours worked over 40 in a week, with some exceptions.
• Child Labor: Prohibits employing persons under 16 on PCA contracts.
• Safety & Health: Requires work to be performed under sanitary and safe conditions, free from hazards.
• Enforcement: Provides contact information for the Department of Labor's Wage and Hour Division (WHD) and the Occupational Safety and Health Administration (OSHA) for complaints and information.

Bidders should be aware that if they are awarded a contract subject to the Service Contract Act or the Public Contracts Act, they are required to post this notice informing their employees of their rights. This document outlines fundamental labor law requirements that may impact labor costs and compliance obligations for the contract.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to various categories of service employees working on federal contracts in the specified geographic area (New Jersey County of Cape May).

• Lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates.
• Specifies required fringe benefits, including Health & Welfare rates and paid sick leave provisions (EO 13706 and EO 13658).
• Details vacation and holiday entitlements.
• Includes footnotes that provide specific conditions or exclusions for certain occupations (e.g., Computer Employees, Air Traffic Controllers).
• Outlines the conformance process for unlisted classifications.

This document is critical for bidders to understand the labor costs associated with performing the contract. It dictates the minimum compensation and benefits that must be provided to employees, directly impacting the overall cost of proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This message establishes the official Food Service Meal Rates for Calendar Year (CY) 2026 for the U.S. Coast Guard. It is issued in accordance with several referenced regulations and manuals.

• Effective Date: January 1, 2026.
• Meal Rates:
  • Breakfast: CG Standard Meal Rate $2.95 / CG Full Meal Rate $5.05
  • Lunch: CG Standard Meal Rate $5.95 / CG Full Meal Rate $10.05
  • Dinner: CG Standard Meal Rate $5.95 / CG Full Meal Rate $10.05
  • Midnight rations/snacks: CG Standard Meal Rate $2.95 / CG Full Meal Rate $5.05

This document provides the established meal rates for CY 2026. Bidders responding to opportunities involving food services or meal provisions should use these rates for pricing and cost proposals. It is crucial for understanding the government's established costs for meals under various categories.

Form / Attachment / Pricing Sheet

This document, COMDTINST 5532.1, provides policy and procedures for physical access control within the U.S. Coast Guard. It outlines the requirements for granting access to Coast Guard installations and facilities to ensure the protection of personnel, resources, and mission assets.

• Policy and Procedures: Details the requirements for physical access control, including identity proofing, vetting, and fitness determination for individuals seeking access.
• Roles and Responsibilities: Defines the roles of various entities within the Coast Guard, such as Commanders, Security Managers, and Vetting Officials, in managing physical access.
• Credentials: Lists and describes various forms of identification and credentials that are accepted for granting access, including Common Access Cards (CAC), U.S. DoD or Uniformed Services ID Cards, U.S. Passports, Driver's Licenses, and others.
• Access Control Systems: Outlines standards for Physical Access Control Systems (PACS) and procedures for manned and unmanned Access Control Points (ACPs).
• Special Circumstances: Addresses procedures for official foreign visitors, debarments, and access during emergencies or special events.

While this document primarily governs internal Coast Guard procedures for physical access, it is relevant to potential bidders and contractors who may need to access Coast Guard facilities. Understanding these procedures can help ensure a smoother process for site visits, proposal submissions, or performance of contracted services that require physical access to Coast Guard property. It highlights the importance of proper identification and adherence to security protocols.

Form / Attachment / Pricing Sheet

This document is the U.S. Coast Guard Food Service Establishment Inspection Report Form (CG-5145). It is used to record the findings of an inspection related to food safety and sanitation within a food service establishment. Bidders may need to understand the types of inspections and criteria used to ensure compliance with food service regulations.

• Inspection Details: Includes sections for District, Unit Name and Address, Date, Seating Capacity, Purpose of Inspection (Routine, Follow-up, Complaint, Investigation), Type of Inspection (Galley, Club, Other), and Food Service Personnel Certification/Physicals.
• Inspection Criteria: The form is divided into categories such as Food Protection, Time/Temperature Control for Safety, Personnel, Food Equipment and Utensils, Water, Sewage, Plumbing, Toilet and Handwashing Facilities, Garbage and Refuse Disposal, Insect/Rodent/Animal Control, Floors/Walls/Ceilings, Lighting/Ventilation, and Other Operations.
• Violation Marking: Inspectors mark 'X' for inadequate items or violations, with options to mark 'COS' (Corrected on Site) or 'R' (Repeat Violation).
• Critical Items: A section highlights 'Critical Items Requiring Immediate Attention'.
• Signatures: Fields for Date of Inspection, Received By, and Inspected By.

While this is an inspection form and not a direct requirement for proposal submission, understanding the standards and criteria used for food service inspections can be relevant for bidders proposing services related to food handling, preparation, or facility management. It outlines the expected conditions and compliance measures for food service establishments.

Form / Attachment / Pricing Sheet

This document, CG Form WS-4901, is a "Meal Sign-In Sheet" used by the U.S. Coast Guard Training Center Cape May. It serves to record meal attendance and associated charges for various categories of personnel and guests.

• The form includes fields for the date, meal type (Breakfast, Lunch, Dinner), cashier, and receiver.
• It has columns for the "Name (Print)" of the individual and their "Unit Branch or Org."
• Separate sections are provided for "Standard Meal Rate" and "Full Meal Rate" with specific codes (e.g., ICA, SIK, AD, RESO, CIVCG, DE1E4, NPYG, CIV NONFED, RESNO, AUXNO, CIV OTHFED, DE5ABV, RET, CONT, OTH).
• A "Legend and Definitions" section clarifies the meaning of these codes, categorizing individuals by their affiliation (e.g., active-duty, reservists, civilian employees, dependents, contractors, retirees, youth groups).
• The form concludes with fields for "Total Meals Sold" and "Cash and Credit Totals."

This form is likely an attachment to a solicitation or contract related to food services or dining facility operations at the Training Center Cape May. Bidders involved in such opportunities would need to understand this form as it details the expected tracking and categorization of individuals consuming meals, which could impact billing, reporting, and operational requirements.

Form / Attachment / Pricing Sheet

This document, "Coast Guard Dining Facility (CGDF) Administration Management Tactics, Techniques, and Procedures (TTP), CGTTP 4-11.17," provides procedural guidance for the U.S. Coast Guard's Culinary Specialist (CS) community regarding the administration of Coast Guard Dining Facilities (CGDFs).

This TTP publication covers a wide range of administrative tasks and procedures, including:

• Procuring food.
• Developing monthly budgets and menus.
• Preparing financial documents and requests.
• Managing expenditures and allowances.
• Inventorying food stores and galley storage spaces.
• Preparing and managing monthly CGDF administrative forms.
• Financial workbook processes, including report submissions, record retention, vendor delivery, and extraordinary operating conditions.
• Establishing, disestablishing, and re-establishing CGDFs.
• Menu planning and considerations (nutritional, budget, procurement).
• Load guide development for inventory needs.
• Critical incident messing procedures.
• Food safety and sanitation protocols.
• Various administrative forms and their usage (e.g., Ration Memorandum, Meal Sign-In Sheet, Provision Inventory Report, Report of Survey, Procurement Request).

While this document is primarily an internal procedural guide for the Coast Guard, it outlines the operational and administrative framework within which CGDFs function. Understanding these procedures could be relevant for contractors involved in food service, supply chain management, or facility operations supporting Coast Guard dining facilities. It details the processes, forms, and requirements that govern the management of these facilities, which may inform how potential vendors would interact with or support these operations.

Form / Attachment / Pricing Sheet

This document, COMDTINST 4061.5B, titled "CULINARY OPERATIONS MANAGEMENT," provides comprehensive policy and procedural guidance for Coast Guard Dining Facilities (CGDFs). It outlines the management, organization, establishment, roles, responsibilities, allowances, menu guidelines, procurement, inventory management, and paperwork procedures related to culinary operations within the Coast Guard.

• Policy and Standards: Establishes policies and standards for culinary operations and support of Coast Guard Dining Facilities.
• Roles and Responsibilities: Details the duties and responsibilities of various personnel involved in CGDF operations, including Commanding Officers, Food Service Officers (FSOs), Culinary Specialists (CSs), and others.
• Operational Procedures: Covers aspects such as CGDF establishment and disestablishment, security measures, menu planning, procurement of food items, inventory management, and food service paperwork.
• Allowances and Rates: Outlines meal rates, basic allowance for subsistence (BAS), and other financial allowances related to dining facilities.
• Menu Guidelines: Provides standards for menu development, including budget, nutritional requirements, existing inventory, crew preferences, and special events.
• Procurement and Inventory: Details policies and procedures for procuring food items, managing inventory, and conducting audits.
• Critical Incident Messing: Addresses procedures for maintaining nutritional adequacy during national emergencies or surge operations.

While this document is an internal Coast Guard instruction, it provides critical insight into the operational framework, standards, and requirements for food services within the Coast Guard. Bidders involved in providing food, catering, or related services to the Coast Guard may find this document useful for understanding the context, scale, and specific expectations of Coast Guard culinary operations. It highlights the importance of compliance with regulations, quality standards, and logistical procedures that govern food service contracts and operations.

Form / Attachment / Pricing Sheet

This document, COMDTPUB P4061.4, is the "Coast Guard Food Service Practical Handbook." It provides comprehensive guidance and recommendations for Coast Guard Food Service personnel.

• Nutrition and Health Promotion: Covers dietary guidelines, eating plans (DASH), food guide pyramids, tips for identifying food portions, macronutrients, micronutrients, weight management, and physical activity.
• Food Service Equipment: Details various types of equipment used in Coast Guard Dining Facilities (CGDFs), including refrigerators, freezers, ovens, grills, mixers, and more, along with their operation, safety, and cleaning procedures.
• Food Service Operations Safety Procedures: Outlines safety programs, safe working conditions, proper care of floors, fire safety, safe clothing, and compliance with regulations.
• Building a Load Guide and Load Guide Requirements: Explains how to establish inventory requirements based on deployment duration, replenishment time, and shelf life.
• Menu Planning: Provides guidance on menu development, daily food requirements, budgeting, item usage restrictions, seasonal availability, likes/dislikes, existing inventory, unit operations, special events, galley equipment/staffing, storage facilities, cycle menus, and brainstorming for various meal components (soups, entrees, carbohydrates, vegetables, salads, breads, desserts, breakfast items).
• Wardroom Service: Covers standard operating procedures, table settings (informal and formal), and wardroom seating arrangements.
• Human Resource and Staffing Considerations: Discusses managing human resources, staffing, work simplification techniques, and general evaluation factors for food service operations.

This handbook serves as a foundational reference for Coast Guard food service operations. While not a solicitation document itself, it details the standards, equipment, procedures, and operational considerations that would be relevant to any contractor providing food services or equipment to the Coast Guard. Understanding these requirements is crucial for bidders to tailor their proposals and demonstrate compliance with Coast Guard expectations for food service quality, safety, and efficiency.

Form / Attachment / Pricing Sheet

This document, "Attachment 15 - Professional Cooking 8th Ed.pdf", is an attachment to the SAM.gov opportunity. It includes a recipe for "Cinnamon Raisin French Toast" with detailed ingredients and preparation instructions.

• Name: Attachment 15 - Professional Cooking 8th Ed.pdf
• MIME Type: application/pdf
• Size: 34,264,890 bytes
• Posted Date: 2026-01-30T13:53:08Z
• Recipe Details: Ingredients (U.S. and metric measurements), step-by-step procedure, portion size (6 portions, 2 slices each), and a variation for thin bread slices.

This attachment is informational and likely serves as background or a sample related to a potential food service opportunity. It does not contain direct requirements, solicitations, or contract details. Bidders should review it to understand if it provides context relevant to the opportunity's scope.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) used by the U.S. Coast Guard Operational Logistics Command (LOGCOM) to conduct a past performance survey and reference investigation for potential contractors. This survey is part of the source selection process for Solicitation # 70Z08426RDL950004, which procures Military Food Service Contracting at the U.S. Coast Guard Training Center in Cape May, New Jersey.

• The questionnaire is divided into sections for the Offeror to complete and the Respondent (evaluator) to complete.
• Offeror section includes fields for Company Name, Address, Point of Contact, and details about subcontracting.
• Respondent section requires information on the evaluator, the project title and description, contract details (type, dollar value, period of performance), and ratings for Quality, Schedule, Cost Control, Management, and Regulatory compliance.
• A narrative explanation is required for ratings of Exceptional, Very Good, Marginal, or Unsatisfactory.
• The document also includes definitions for rating scales (E, G, S, M, U, N) and specific performance criteria within each category.

This questionnaire is critical for potential bidders as it directly impacts the "Past Performance" evaluation factor of the solicitation. Bidders will need to provide this form to their past clients or references, who will then complete it and submit it to the U.S. Coast Guard. The responses will be used to assess the contractor's performance on previous contracts, influencing the overall evaluation of their proposal.